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HomeMy WebLinkAbout2001-05-22 MinutesFayetteville Public Library Board of Trustees Special Meeting May 22, 2001 4 p.m. Prepared by Louise Schaper, M.L.S., Library Director •l "card members present: L. Gottsponer, M. Thomas, B. Schaffer, L. Brewer, S. Singleton. R. Alexander. M. Roberts was out of town . Staff members present were: L. Schaper, Others Present; Jeff Scherer, Jim Foster, Leanne Larson David Norman, Travis Brooks, Sean Wagner. 1. The meeting was called to order at 4:05 p.m. by L. Gottsponer. 2. M. Thomas moved to approve the 6 resolutions presented that deal with the six points of discussion as outlined on the handout (SEE BELOW). R. Alexander seconded the motion. All voted aye. 1.. Site Plan. This includes approval of the paving, roadways, ingress and egress points, landscape planting materials and retaining walls. This includes additional space for drop-off on the south side of Mountain Avenue near the front entrance. 2. Exterior Building Design This includes approval of the exterior building elevations. These drawings express the design intent—including the fenestration, canopies, massing, scale (height and proportionality), use, type, detailing and location of building materials. 3. Design Development Phase of the Owner -Architect Contract: Exterior Only The Owner -Architect agreement requires that the Owner approve the design development phase of the project in writing In order for the Architect to proceed to the Contract Documents phase. During the Contract Document phase refinement of the exterior design will occur—In order to reconcile the design intent with the detail requirements of construction. Approval of the Design Development Phase for the interior of the building will be sought during this summer—and will Include the approval of interior finishes, millwork, fumishings, graphics, ceiling and floor treatments and special interior features. We expect that this presentation will be in early August. 4. Large Scale Development The architect would like permission to begin the process to submit the Library Project for the Large Scale Development process with the City of Fayetteville. Approval of items 1-3 is required in order to proceed with this process. ? 5. Leadership in Energy and Environmental Design (LEED) The Architects and Engineers propose the expenditure of $26,420 to complete the analysis, research, documentation and registration for certification of the building under the Leadership in Energy and Environmental Design program. This program evaluates and certifies the building in five major categories: 1) Sustainable Site Design, 2) Water Efficiency, 3) Energy and Atmosphere, 4) Materials and Resources and 5) Indoor Environmental Quality. The benefits Include: • Certification by an Independent group (Green Building Council), • Energy and building performance system computer modeling—which will allow us to fine tune our choices of systems, solar control and materials. This will result in reduced energy and operational costs. . • First LEED certified building In the state. This will exhibit leadership by the city and library board—and will help . us continue the idea of the building being a Seaming system' and demonstrate how the public's funds are being used responsibly. • Commissioning of the building systems for compliance with the LEED requirements will be incorporated into the Contract Documents and will be performed at the end of construction—but before occupancy of the building. 8. Project Delivery The Architect seeks approval to discuss with the City altemative forms of project delivery—including Construction Management. Resolution: Be it resolved that the Fayetteville Public Library Board of Directors approve: 1. The site and exterior design of the library building—including the proposed materials. 2. The Exterior Design Development Phase of the Owner -Architect Agreement 3. Submission of the building to the City of Fayetteville's Large Scale Development Process 4. Expenditure of $26,420 for the Leadership in Energy and Environmental Design Certification 5. Permission for the Architects to discuss altemative form of project delivery. R. Alexander moved to amend the motion to include additional space for drop-off on the south side of Mountain Street. M. Thomas seconded the motion. All voted aye. (See underlined sentence above) Library Board of Trustees Special Meeting May 22, 2001 4. Following additional discussion, all voted in favor of the amended motion. Several Board Trustees expressed their satisfaction with the design, materials etc. 5. A dialogue about materials followed. a. The Trustees favored a Norman paper -cut brick in the color family presented—a combination of two brick choices presented by Jeff Scherer. A discussion was held about where to procure the brick—either locally or out-of-state. The paper -cut style is estimated to be higher cost—this additional cost is not known at the present but could be between about $200-300 more per 1000 bricks. MS&R will try and source a local supplier If the quality and type of brick is available. S. Singleton asked if we could ensure durable brick: Sean Wagner replied that residential brick is not the same standard as commercial brick, which is much more durable. Sean Wagner also stated that the specifications to be used for the project included a severe weather brick—conforming to commercial standards. b. The Trustees expressed interest in a cork hard surfaced floor for the interiors (in addition to the terrazzo). MS&R said it Is more expensive and they would have to do a value-added and life -cycle cost analysis. A question was raised about the availability of trained local cork installers. The design team suggested we consider cork for some areas and carpet in staff areas. A full discussion of the attributes, costs and installation of cork will take place at the August interior design meeting. 6. On August 20-21 the design team will come back to present the further development of interior materials and more refinement of the exterior materials. A regular Board meeting will take place at 4 p.m. on August 20 followed by a 5 p.m. public presentation. On August 21.a 10 a.m. public meeting will be held, followed by a 4 p.m. special Board meeting. • A social event following the Tuesday meeting was discussed. 7. Jeff Scherer described the changes in the reference and genealogy areas that allow more future flexibility. Also, the provision for wireless computing will be investigated. Board members expressed a strong interest in providing wireless—which they saw as adding flexibility for the future. MS&R will be preparing a request for proposal for a data consultant. 8. A holistic design approach would staff costs. 9. L-Gettsponer moved to adjourn. f1" i i,a_c,a Include analysis of deferred maintenance costs, energy costs, interior cleaning and R. Alexander seconded the motion. All voted aye. The meeting adjourned at 5 p.m. Library Board of Trustees Special Meeting May 22, 2001