HomeMy WebLinkAbout2001-02-19 MinutesFayetteville Public Library Board of Trustees Minutes: Regular meeting 2/19/01 Prepared by Steven M. Thomas, M.L.S., Manager, Public Services Board members present were M. Thomas, L. Gottsponer, S. Singleton, B. Schaffer, M. Roberts, L. Brewer, and R. dexander. Staff members present were L. Schaper, C. Rew, and S. Thomas. The meeting was called to order at 4:05 p.m. by L. Gottsponner. R. Alexander moved and L. Brewer seconded a motion to approve the minutes of the January 15 and January 24, 2000 meetings. All voted aye. I. Director's Report: 1.) L. Brewer asked about °needed street improvements' for the upcoming building. L. Schaper said that street improvements from the sidewalk outward are not in the building budget. A recent meeting with City staff, Mayor and library staff was held to discuss next steps. An amendment to MS&R contract with the City is being sought to allow the architect to obtain cost estimates. Costs for site improvements will be submitted via the CIP process. 2.) R. Alexander discussed getting together with the Downtown & Dickson Enhancement Group to work together on sidewalk and landscaping issues. 3.) S. Singleton asked about previewing self check-out systems; L Schaper said that we couldn't procure a self- check unit until the technology to be used is chosen as it might not be compatible with our current book detection technology. 4.) L. Schaper told R. Alexander °smart° library cards are planned for the new building. 5.) M. Thomas suggested a display in the library's window for National Volunteer Week in 2001. 8.) L. Schaper noted the $2000 donation to the Foundation for genealogy from Exxon Corp. resulting from Gene Smith's (retired Exxon employee) volunteer time. 7.) Circulation, and all statistics, were up over last year. Financial Report: 1.) C. Rew gave an overview of budget — expressing concem over utilities, which were higher than 2000. 2.) C. Rew stated that work with a collection agency is progressing. 3.) C. Rew reviewed the fixed asset list. II. Service Reports: 1.) L. Schaper reported on the success of the children's Chinese New Year event. A Mardi Gras celebration is next in Festival of the World series 2.) S. Thomas discussed the upcoming staff, shelving and fumiture moves into the west building. III. Film Policy: 1.) L. Schaper reported that FPL's Teen Advisory Board had reviewed our film policy options and suggested that the best course was to give parents the option to permit or deny minor children the right to access R-rated and un-rated intemational films. K. Stevens facilitated this discussion and wrote a letter summarizing their thoughts. 2.) M. Thomas moved and M. Roberts seconded a motion to give parents the option to permit or deny minor children access to R-rated and un-rated international films. All voted aye. 3.) L. Schaper stated that this would take a while to enact, and that it will occur as children renew their cards. 4.) L. Gottsponer suggested a thank you note to the members of the Teen Advisory Board. IV. Reconsideration of Materials: 1.) A customer requested that the videotape °The Intimate Universe' be withdrawn from the collection due to scenes of nudity within the program. Staff presented positive reviews of the educational tape. R. Alexander moved to retain the item within the collection, M. Thomas seconded. All voted aye. 2.) The book 'The New Autonomous House° was discussed, because a patron had claimed that its practices were not relevant to builders in Arkansas. L. Schaper presented positive reviews and stated that we have many similar items of an international perspective. M. Thomas moved and R. Alexander seconded a motion to retain the item. All voted aye. V. Change of officers: M. Thomas moved to appoint S. Singleton to Treasurer, giving him the authority to sign checks, and move R. Alexander to the office of Secretary. M. Roberts seconded. All voted aye. VI. Executive Session: M. Roberts moved and S. Singleton seconded a motion to go into executive session at 5:08 p.m. to discuss the Library Director job description. All voted aye. At 5:15 p.m., R. Alexander moved and Michael Thomas seconded a motion to go back into regular session. All voted aye. VII. Library director job description: S. Singleton moved and M. Thomas seconded a motion to accept the City's reclassification of the Library Director's position from salary grade 14 to 15 retroactive to January 1, 2001. All voted aye. VIII. R. Alexander moved and B. Schaffer seconded a motion to adjoum. All voted aye. The meeting adjourned at 5:17 p.m.