No preview available
HomeMy WebLinkAbout2001-01-15 MinutesFayetteville Public Library Board of Trustees Regular Meeting, January 15, 2001 Prepared by Steven M. Thomas, MLS, Manager of Public Services - Board members present: M. Thomas, L. Gottsponner, L. Brewer, S. Singleton, M. Roberts. Staff members present ) were L. Schaper, C. Rew, L. Greenwood, and S. Thomas. I. The meeting was called to order at 4:10 p.m. by L. Gottsponner. S. Singleton moved to approve the minutes of the previous meeting; M. Thomas seconded, all voted aye. II. Library Board Elections: L. Brewer moved to accept the current slate of officials for the library board, M. Thomas seconded. All voted aye. III. Director's Report: 1.) L. Schaper reported on numerous problems which arose in December due to computer problems, snow and ice, and the move of WCLS headquarters; 2.) She also reported that the construction of FPL Foundation offices in the former WCLS area is well underway; 3.) L. Schaper reported that Mailco is now handling FPL mailing; 4.) L. Schaper will be re -issuing the RFQ for the library attorney; 5.) Circulation was approximately 404,000 for the year — surpassing 1999 by about 20%; 6.) L. Schaper also reported on the 2000 inventory and turns report, noting that the numbers had improved from two years ago. IV. Financial Report: 1.) C. Rew noted that budgetary items that we had been worried about earlier in the year carne back in line by the end of the year. 2.) M. Thomas moved and S. Singleton seconded motion to roll $60,000 from the 2000 budget into the 2001 budget for books, shelving, and capital projects. All voted aye. IV. Staff Reports: 1.) Children's Services' L Greenwood reported that December had been slow and quiet during the weather, She also noted that the Read Aloud collection shelving and the new toddler shelving was functional and the collection is being heavily used. Ms. Greenwood also stated that weeding projects were - underway. 2.) Public Services: S. Thomas discussed potential e -rate savings for the upcoming year, staff evaluations and new hirings that occurred in December, and the revision of snow policies that recently occurred V. Old Business: 1.) Pension Plan: M. Thomas moved and L. Brewer seconded motion for FPL to begin providing 8% per year into staff.pension plan per employee, up from 6%. All voted aye. C. Rew noted that the language was left flexible so that the amount could be changed in the future, with the ultimate goal of matching city benefits. 2.) C. Rew attached copy of insurance changes within the library; 3.) C. Rew noted that the audit for 1999 of the FPL foundation was underway; r Il. Building Project Update: L. Schaper praised the building design and commented on a few questions staff still had re: the entrance and circulation area. She discussed fundamental dilemmas surrounding self -check, automatic check-in functions conveyance systems, and the possibilities surrounding a drive -up book drop. VII. WCLS Interlocal Agreement: S. Singleton moved and M. Thomas seconded a motion to accept the agreement as written. All voted aye. VIII. Book Endowment Fund: L. Schaper asked that the book endowment proceeds in 2001 be rolled back into a CD to obtain interest. L. Brewer moved and M. Thomas seconded a motion to roll over the 2001 book endowment interest. All voted Aye. IX. Film Policy: L. Schaper and S. Thomas discussed issues related to building a film collection — specifically how to handle check out policies for "R" -rated and un -rated international films to people under 18. Staff members recommended handling this similar to our permission policy — with parental approval required for use S Singleton questioned aspects of this policy for 16-17 year old teens. The issue was tabled until the entire board can convene. It was also agreed that members of the Teen Advisory Board would review the policy. X. Use of the West Wing: L. Schaper reported plans to move some staff areas and technical services processes to this area She said that she had been approached by the Washington County Law Library to rent the space. While that would make an ideal complement to public library services, library staff was simply too cramped. It was agreed to preserve the space for FPL. Xl. At 6:05 p.m., L. Brewer moved and M. Roberts seconded a motion to go into executive session. All voted aye. An annual performance review of the director was conducted. No further action was taken. At 6:45 p.m., M. Thomas moved and S. Singleton seconded a motion to adjourn the executive session. All voted aye. XII. At 6:46 p.m., M. Thomas moved and S. Singleton seconded a motion to go back into regular session at the request of the Library Director. All voted aye. L. Schaper asked the Board to designate $90,000 plus interest (which had come from Washington County Library System reserves in 2000) for capital expenses or library materials and, if available, place the funds in a higher yielding instrument and, if necessary, to bump the amount to $100,000. M. Roberts moved and S. Singleton seconded a motion to approve this request. All voted aye. XIII. M. Thomas moved and M. Roberts seconded a motion to adjourn. All voted aye. The meeting was adjourned at 6:50 p.m.