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HomeMy WebLinkAbout2000-08-21 MinutesFayetteville Public Library Board of Trustees Regular Meeting 8/21/2000 Prepared by Catherine Rew, C.P.A. Board members present: L. Gottsponer, L. Brewer, M. Thomas, R. Alexander, S. Singleton, B. Bassett Schaffer. Absent was: M. Roberts. Staff members present were: L. Schaper, S. Thomas, L. Greenwood, and C. Rew. Members of the press present were: C. Allison, Morning News and D. Michael, NW Ark Times. The meeting was called to order at 4:05 p.m. S. Singleton moved to approve the minutes of the 7/17/00 and R. Alexander seconded, after question on wording all voted aye. Directors Report: 1.) Reported and congratulated everyone on overwhelmingly positive vote on new library; 2.) Noted $2000 gift from the Andersons for read aloud collection for the Children's Library that will be matched by IBM; 3.) Reported on progress on changes within our computer system the include switching to DSL Internet service. Comments from the Board concerned all of the good work by staff and volunteers and requested a 'thank you' be extended from the board to Dennis Hunt of Stephens for his work on the possible bond issue that is now unnecessary. 4.) Reported on problems of disarming the security system that have now been resolved. 5.) Statistics are still on an upward trend. II. Financial Report: 1.) C. Rew noted that due to a clerical error, the City sent the Library's monthly check late. 2.) Reported that there are still budget overrun concerns in the areas of supplies and building maintenance and that with all air conditioning units are now operational. Also, we are approaching monthly limits on utilities. III. Service Reports: 1.) Childrens: L. Greenwood noted a fabulous summer of activities with record attendance Also noted that the Renaissance Fair would probably not occur this September, but would occur next year. 2.)Volunteer Services: L. Schaper reported continued success. Will request information from other libraries to determine the regular levels of volunteer hours provided. M. Thomas noted that amount of volunteer activity is always requested on grant applications. 3.) Public Service: S. Thomas reported on the status of database selections (from Community Care Foundation grant), the beginning of the readers advisory lists of best books/tapes/videos/sites that will be in print and on the website, and on the response to the e -book project. Board members commented on the new availability of books on CID and movies on DVD in the library and S. Thomas reported that this will be a growing trend as this technology is changing. He also noted that all of the books on CD checked out the first day that they were on the shelves IV. Building Project Update: L. Schaper noted a fax from the State Library sent to all libraries the day announcing our election results. The next steps are 1) County and City need to certify and publish election results before the end of the month; 2) All parties will review contract with J. Scherer then go to City Council for approval to be followed by a budget adjustment for this year so work can begin; 3) Meet with J. Scherer to work on final design (more public meetings); and 4) Purchase land sometime after the first of the year. Questions were raised about sales tax timing, interest etc.—those will be answered after a meeting with city personnel and attorney. V. FPL Foundation: L. Schaper reported that Foundation Board member Marti Woodruff was willing to serve another term on the Board. M. Thomas moved and L. Brewer seconded the reappointment, all voted aye. The applications were received from Jane Gearhart and John Bradberry for the two open positions, M. Thomas moved and R. Alexander seconded the appointment of these applicants to the Board for 3 year terms. All voted aye. VI. Bylaws: S. Singleton moved and R. Alexander seconded, to amend the bylaws to conform to " Arkansas State Act 402. This changed the term of all board members appointed after 1/1/98 from 6 years to 5 years. All voted aye: • VII. WCLS update: Reported on rollback as agreed on by Quorum Court that could cost the Library System as much as $714,150. It was reported that reserve funds were available to pay these expenses, but that approximately $340,000 of these funds would have come to Fayetteville Public Library by the county formula had this payment not been necessary. B. Bassett Schaffer reported on a group of attorneys led by Jack Butt that is contesting the attorneys fees (1/3) in this settlement. L. Schaper reported the resignation of Jim Moses, County Library Director and the upcoming search by a library recruitment firm. A copy of the proposed WCLS Long Range Plan is in the packet and to be discussed at a later meeting. VIII. 2001 Budget: The proposed budget was presented by L. Schaper and C. Rew . After discussion of changes to the utility amount because of changes in utility rates, M. Thomas moved and R. Alexander seconded a motion to accept the budget as amended. All voted aye. IX. Other Business: The next board meeting will be held at 4:00, Sept. 251h . S. Singleton proposed that we request the public to shop locally; all agreed. R. Alexander moved to adjourn at 5:42; S. Singleton seconded, all voted aye.