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Home My WebLink About2000-07-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting 7/17/2000 Prepared by Steven M. Thomas Board members present: M. Thomas, L. Gottsponner, S. Singleton, M. Roberts, and B. Schaffer. Absent were Richard Alexander and Lorraine Brewer. Staff members present: L. Schaper, C. Rew, S. Thomas, R. Mahon. Members of the press were present. The meeting began at 4:10 pm. B. Schaffer moved to approve the minutes and S. Singleton seconded. All voted aye. Proposed new library update: 1.) L. Schaper noted that the approved ordinance and resolution are in the board packet; 2.) She also reported that Mayor Hanna has asked the Washington County Commission to open all public polling places; 3.) Copies of the members of the "Citizens for a New Library' organization were passed out, along with the forthcoming campaign phone number; 4.) L. Schaper reported that a community meeting was held, with about 12-15 attendees; J. Scherer will be attending the Saturday morning meeting on July 22. II. Director's Report: 1.) L. Schaper reported that the Bank of Oklahoma is making changes to our retirement plan and will meet with our staff members in late August to discuss related issues; phone and intemet-based access to accounts will be implemented; 2.) L. Schaper responded to S. Singleton's question about "inappropriate comments made by performers;" 3.) M. Thomas asked about the FPL evacuation plan and asked about having the Board of Trustees included in the process; 4.) L. Schaper said that circulation continues to be up by more than 20% and that the projections for the year are now more than 400,000 items. L. Gottsponer noted that patrons' comments were almost always positive, as well. III. Financial Report: 1.) M. Thomas asked about the computation of fixed assets; C. Rew responded that the limit had been raised to $5,000 and that anything under this amount was considered an expense item; 2.) C. Rew said that FPL remains a bit over budget on supplies, but the amount has come down significantly. Also, the book budget remains about where we want it to be and our budget for maintenance is going to be significantly high. There continue to be enormous HVAC problems, and the city has told us that it will help us if these continue; 3.) L. Schaper said that she and S. Thomas met with consultants to help us plan our 2001 Intemefservices — hopefully this will be functioning by October 1; 4.) C. Rew noted that she was working on the 2001 budget. Long Term Development was no longer being reported in the board minutes, because everything not transferred to the FPL Foundation was used up. IV. Service Reports: 1.) Volunteer Services: L. Schaper praised a new volunteer, Val Trent from RSVP, for her assistance with improving our office filing efficiency; 2.) Children's Services: L. Schaper said that the Harry Potter event was a great. The huge turnouts for the summer reading program were also noted and praised; 3.) Public Services: S. Thomas described technological advances and genealogy issues that he confronted at the ALA conference and discussed the fact that we owned every fiction title from "The New York Times" list of best books and virtually all of the non-fiction ones, as well. V. Other Business: 1.) L. Schaper stated that there wasn't much to report with regards to WCLS; 2.) L. Schaper asked for permission to ask the FPL Foundation for $1,000 to help with the printing of our annual report. B. Schaffer moved. M. Roberts Seconded. All voted aye. 3.) L. Schaper discussed a proposed amendment to our bylaws. A new act states that terms should be five years, but our bylaws currently place the term at six years. We will likely need to roll back terms for future appointments to just five years. This will be further discussed and clarified at the next meeting; 4.) Comments and clippings were briefly discussed. VI. Executive Session: M. Thomas moved and M. Roberts seconded request to go into executive session. All voted aye. The Board went into executive session at 5:26 p.m. A personnel issue was was discussed, no action was taken. At 5:37 p.m. M. Thomas moved and S. Singleton seconded a motion to go back into regular session. All voted aye. VII. Adjournment: At 5:38 B. Schaffer moved to adjourn. S. Singleton seconded. All voted aye.