HomeMy WebLinkAbout2000-04-17 Minutest
Fayetteville Public Library
Board of Trustees Regular Meeting
April 17,2000
Prepared by Catherine Rew
Trustees present were M. Thomas, S. Singleton, L Brewer, R. Alexander, M. Roberts,and L. Goltsponer, B
Shaffer was not present. Staff members present were L. Schaper, Steven Thomas, Cathy Rew, and Lolly
Greenwood. Press present were
The meeting was called to order at 4:00 p.m.
I. M. Thomas moved and S. Singleton seconded a motion to approve the minutes from the regular
meeting, March 20, 2000. All voted aye.
II. Directors report Schaper reported the continuing but new problems with the Gates Computer Lab
and a discussion followed about the need for a fulitime technology person. A suggestion was
made to have a copy of the building questions & answers interview in writing available to hand out
to interested parties. This is in the works. The feasibility consultants were here two weeks this
month interviewing approximately 69 people. They have recommended that we need to consider
getting a model (this would cost $16,000), a discussion followed on methods of paying for this, the
board requested that Schaper explore this further with Charles Venable. Schaper reported that
Fayetteville Public Library would be participating in a E -Book tryout from June through December.
Research continues on the feasibility of adding Ibis to our collection. Staff is in the process of
defining and standardizing methods of statistics reporting and trying to determine if any errors are
currently present and making corrections. Schaper reported that with the current high levels of
circulation, the staff has reached maximum utilization, and additional staff may need to be added
if this trend continues. We are continuing to see double digit increases in most areas of statistics
kept and our busy time is coming up.
III. Financial report C. Rew reported on cost overruns on various budget items and plans to more
closely examine some of these areas. Board requested information on the necessity of an
external audit.
IV. Service reports: Childrens: L. Greenwood reported a heavily attended Lock -in (40) this past
weekend and urged everyone to check our websfte for pictures, soon. Public Service: S. Thomas
reported that Rhonda Norris, an Arkansas genealogist would be conducting a book signing in the
genealogy department. A general discussion followed about various genealogy matters, including
the census films. It was reported that we were beginning a study of, and plan for the genealogy
collection.
V. Foundation Report Question was asked about stock gifts to Foundation concerning selling of gifts
of stock. Who decides. After, much discussion It was decided that this is a Foundation Board
decision and will be brought up there. R. Alexander moved and L Brewer seconded to request that
the Foundation Board release the current year interest on the book endowment funds tot* used in
the current year. All voted Aye. R. Alexander moved and M. Thomas seconded to recommend
that the Foundation Board allocate funds not to exceed $10,000 to pay for the additional interviews
for the feasibility study. All voted aye.
VI. WCLS: L. Schaper said Cad Koffier had requested clarification on the per capita recommendation.
It was clarified that Judge Hunton did not recommend per capita specifically for the libraries, but
made a general statement that this was the way the County divided other moneys.
VII. Building Project: Schaper reported that the Bond Council and underwriters are on board and will
be meeting with city personnel and B. Shaffer from the board next week. Also, we are exploring
the possibilities of creating a position for a development officer. A discussion followed on
responsibilities and method of payment. Schaper also reported that staff could NOT campaign at
the library for a tax for the library, but could encourage patrons to vote, and could campaign on
their own time.
VIII. Children not picked up when the library closes: Schaper and Greenwood reported that the
Arkansas State Library survey has been received along with further information from larger libraries
and that internal (administrative) processes were being put into place with no board action
necessary.
IX. Other business: Schaper requested permission to explore hiring an attomey for the library board.
After some discussion of the possibility of using a volunteer, the Board granted permission.
X. M. Roberts moved and R. Alexander seconded to adjourn. All voted aye and the meeting adjourned
at 5:45.
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