HomeMy WebLinkAbout2000-01-17 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
January 17,2000
Prepared by Louise Schaper
Trustees present were M. Thomas, L. Gottsponer, L. Brewer, S. Singleton, M. Goff, R. Alexander and M. Roberts.
Staff members present were L. Schaper, C. Rew, L. Greenwood, M. Saxon, S. Thomas, P Lawrence. The meeting
was called to order at 4:04 p.m.
M. Roberts moved to approve the minutes of the December 20 meeting. L. Gottsponer seconded, and
all voted aye with these changes: (1) S. Thomas to M. Thomas under the discussion about "Book Notes"
in the service reports and (2) the addition of 5:30 p.m. as the time the executive session started.
II. Status of Board position: M. Thomas welcomed Richard Alexander as a new Trustee.
III. Directors Report: (1) Customers have asked for Internet in the Children's Library; staff is exploring
options. (2) M. Thomas asked about attendance at First Night events at FPL; Schaper said that the total
number is unknown. L. Schaper said the events were well organized; and she recommends that FPL
continue as a venue. (3) Year-end statistics are a cause for celebration. (4) Plans for a sign on the
proposed site include a rendering. (5) S. Singleton suggested printing out holdings in special areas and
getting feedback from various relevant groups as a way to improve the collection and involve the public.
S. Thomas said that was a good idea and is planned.
IV. Financial Report: (1) C. Rew said that another $10,000 was budgeted on materials; she will correct the
budget report. (2) The CIP spent amount is $300 under because of an item the City procures for us. (3)
All agreed to roll forward the excess furniture and equipment funds. (4) Budget deficit is temporary and
is due to one-time excess County funds from dispersing 100% of collection rather than required 90%.
(4) All agreed to transfer $447 of LTD funds to operating funds (designated for Zip drive and scanners).
(5) $1516 in interest belonging to the Foundation was electronically transferred to the FPL account; C.
Rew will have it transferred to the Foundation. (6) Proposed 2000 budget will be corrected before it is
sent on to the City; a more detailed operating budget will be presented to the FPL Board at the February
meeting. (7) A $5000 gift mentioned at the last meeting was given by Mrs. Francis Flemming.
V. Service Reports: Children's: L. Greenwood shared information about the forthcoming programs, i.e.
Chinese New Year program, Saturday Story Telling, and a lock-in for April. Public Services: S. Thomas
said circulation continues higher than the previous year and if it continues, the end of year circulation
numbers will exceed 1999. He also shared forthcoming programming. Volunteer Services: P.
Lawrence shared efforts to improve and merge supporter databases.
VI. Building Expansion: L. Schaper summarized the results of the January 13-14 public meetings,
including one held at Butterfield Trail Village. She said issues emerged at the evening meeting related
to the entrance and exit, the problems with West Street traffic and safety, and tree preservation. A
neighbor complained of the narrow street; his car had been side swiped numerous times in the three
years of residency in the area. Jeff wants to focus the next public meetings on the site issues. He is
considering adding an entrance from Mountain and upgrading West Street by making it wider and adding
sidewalk on the east side. This would have an impact on tree preservation. R. Alexander said the
Downtown Dickson Street Enhancement Project Board met and talked about making Mountain the next
area of improvement. He said we would need to use the same sidewalk and lampposts as In the rest of
the DDEP area.
VII. Policy Changes: L. Schaper explained the revised policies regarding holidays and vacation and the
purpose being to create a leave bank to simplify holiday accounting and offer staff flexibility in leave
days. ff is a system similar to that used by Washington Regional Medical Center. S. Singleton moved to
accept the revised PA-17 on closed days (previously "holidays"); L. Brewer seconded. All voted aye. L.
Gottsponer moved and M. Goff second a motion to accept the revised PA-18. All voted aye.
VIII: Resignation: M. Goff submitted her resignation from the Board of Trustees due to her move to
Winslow.
IX. Board Elections R. Alexander moved and L. Brewer seconded a motion to elect L. Gottsponer as
President and M. Thomas as Vice -President. All voted aye. L. Gottsponer moved and S. Singleton
seconded a motion to elect R. Alexander as Treasurer. All voted aye. L. Gottsponer moved and M.
Roberts seconded a motion to re-elect S. Singleton as Secretary. All voted aye.
L. Schaper will start emailing proposed agendas prior to the final package is created. Trustees can
contact her with changes.
X. Adjournment: Next meeting is changed to the last Monday in February (the 28'h). M. Roberts moved
and L. Brewer seconded a motion to adjourn. The meeting was adjourned at 5:30 p.m.