HomeMy WebLinkAbout2000-01-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting January 17,2000 Prepared by Louise Schaper Trustees present were M. Thomas, L. Gottsponer, L. Brewer, S. Singleton, M. Goff, R. Alexander and M. Roberts. Staff members present were L. Schaper, C. Rew, L. Greenwood, M. Saxon, S. Thomas, P Lawrence. The meeting was called to order at 4:04 p.m. M. Roberts moved to approve the minutes of the December 20 meeting. L. Gottsponer seconded, and all voted aye with these changes: (1) S. Thomas to M. Thomas under the discussion about "Book Notes" in the service reports and (2) the addition of 5:30 p.m. as the time the executive session started. II. Status of Board position: M. Thomas welcomed Richard Alexander as a new Trustee. III. Directors Report: (1) Customers have asked for Internet in the Children's Library; staff is exploring options. (2) M. Thomas asked about attendance at First Night events at FPL; Schaper said that the total number is unknown. L. Schaper said the events were well organized; and she recommends that FPL continue as a venue. (3) Year-end statistics are a cause for celebration. (4) Plans for a sign on the proposed site include a rendering. (5) S. Singleton suggested printing out holdings in special areas and getting feedback from various relevant groups as a way to improve the collection and involve the public. S. Thomas said that was a good idea and is planned. IV. Financial Report: (1) C. Rew said that another $10,000 was budgeted on materials; she will correct the budget report. (2) The CIP spent amount is $300 under because of an item the City procures for us. (3) All agreed to roll forward the excess furniture and equipment funds. (4) Budget deficit is temporary and is due to one-time excess County funds from dispersing 100% of collection rather than required 90%. (4) All agreed to transfer $447 of LTD funds to operating funds (designated for Zip drive and scanners). (5) $1516 in interest belonging to the Foundation was electronically transferred to the FPL account; C. Rew will have it transferred to the Foundation. (6) Proposed 2000 budget will be corrected before it is sent on to the City; a more detailed operating budget will be presented to the FPL Board at the February meeting. (7) A $5000 gift mentioned at the last meeting was given by Mrs. Francis Flemming. V. Service Reports: Children's: L. Greenwood shared information about the forthcoming programs, i.e. Chinese New Year program, Saturday Story Telling, and a lock-in for April. Public Services: S. Thomas said circulation continues higher than the previous year and if it continues, the end of year circulation numbers will exceed 1999. He also shared forthcoming programming. Volunteer Services: P. Lawrence shared efforts to improve and merge supporter databases. VI. Building Expansion: L. Schaper summarized the results of the January 13-14 public meetings, including one held at Butterfield Trail Village. She said issues emerged at the evening meeting related to the entrance and exit, the problems with West Street traffic and safety, and tree preservation. A neighbor complained of the narrow street; his car had been side swiped numerous times in the three years of residency in the area. Jeff wants to focus the next public meetings on the site issues. He is considering adding an entrance from Mountain and upgrading West Street by making it wider and adding sidewalk on the east side. This would have an impact on tree preservation. R. Alexander said the Downtown Dickson Street Enhancement Project Board met and talked about making Mountain the next area of improvement. He said we would need to use the same sidewalk and lampposts as In the rest of the DDEP area. VII. Policy Changes: L. Schaper explained the revised policies regarding holidays and vacation and the purpose being to create a leave bank to simplify holiday accounting and offer staff flexibility in leave days. ff is a system similar to that used by Washington Regional Medical Center. S. Singleton moved to accept the revised PA-17 on closed days (previously "holidays"); L. Brewer seconded. All voted aye. L. Gottsponer moved and M. Goff second a motion to accept the revised PA-18. All voted aye. VIII: Resignation: M. Goff submitted her resignation from the Board of Trustees due to her move to Winslow. IX. Board Elections R. Alexander moved and L. Brewer seconded a motion to elect L. Gottsponer as President and M. Thomas as Vice -President. All voted aye. L. Gottsponer moved and S. Singleton seconded a motion to elect R. Alexander as Treasurer. All voted aye. L. Gottsponer moved and M. Roberts seconded a motion to re-elect S. Singleton as Secretary. All voted aye. L. Schaper will start emailing proposed agendas prior to the final package is created. Trustees can contact her with changes. X. Adjournment: Next meeting is changed to the last Monday in February (the 28'h). M. Roberts moved and L. Brewer seconded a motion to adjourn. The meeting was adjourned at 5:30 p.m.