HomeMy WebLinkAbout1999-12-20 Minutes (2)c
I
Fayetteville. Public Library
Board of Trustees Regular Meeting
December 20, 1999
Prepared by Lolly Greenwood
CORRECTED 1/17/00
Trustees present were M. Thomas, L. Gottsponer, L. Brewer and M. Roberts. Staff members present were
L. Schaper, C. Rew, L. Greenwood and M. Loots. The meeting was called to order at 4:00 p.m.
M. Roberts moved to approve the minutes of the November meeting. L. Brewer seconded, and
all voted aye.
II. ,S�tatus of Board position: M. Thomas reported that there were several excellent applicants,
at the committee met on 12/13 and nominated Richard Alexander, attorney and local
developer.. He will be voted on and confirmed at the 12/21 City Council meeting.
III. Directors Report: Points of clarification in the Director's report included the new cafeteria plan
medical benefits which are paid pre-tax, and include health, disability, death and cancer (this
policy is in line with the City); First Night ticket sales have been good; materials collection is
outstanding with FPL having almost every bestseller; tree survey for new location is underway to
address strategies to save trees; critique of draft building is very important and the wording has
to be perfect as this is the document that all follow in the construction phase.
IV. Statistical Report: Circulation numbers look great and we will exceed our 323,000 target and
will probably fall just shy of 340,000, which is a 12.6 increase over 1998. FPL percentage of
overall WCLS holds has dropped steadily; this is a good indicator that we have the popular
materials on the shelves. All numbers are up over last year, except new registrations.
V. Financial Report; C. Rew reported that the transfer of the Otwell Fund to the Foundation will
not show up until the end of 1999, other LTD transfers were also made to the Foundation as
scheduled. Reported that we are on target for the Book Budget, with the Children's .Department
doing an outstanding job of ordering. Processing has increased dramatically with the increase of
materials ordering. C. Rew also explained the breakdown of the 2000 Book Budget, listing
processing and Young Adults as separate line items. Finally, the pledging agreement with
Mclroy is finally accomplished and released.
VI. Service Reports: Children's: L. Greenwood commented on the new book display unit and on
the multitude of programs that have taken place. M. Thomas suggested that a program like
Book Notes, where an author presents a program for children, be pursued. Public Services: In
S. Thomas' absence, L. Schaper reported on partnership with Adult Education offering computer
classes here, 2nd Tuesdays successful, technology problems continue with Office 20001
goblems with the Gates computers continues in the Computer Center, ad is out for part time
tech staff member, and Computer Center hours to be reduced. L. Gottsponer asked about using
a volunteer to help with computer issues. L. Schaper explained that they could be utilized in
some areas but not to manage the network. Volunteer Services: L. Schaper reported in P. •
Lawrence's absence on the year-end volunteer awards.
VII. Building Expansion: Contract between Jeff Scherer and the City has been extended to
February 29. Recommendation to rezone the proposed building site will go to City Council in
January. Will get permission to put up a sign following that. Jeff will be here for the next series
of public meetings on January 13.
VIII. Other Business: M. Roberts reported on his visit to Las Vegas and his visit to the newest
library there. Feels we are on the right track soliciting community input in the planning phases.
IX. Executive Session: L. Gottsponer moved and M. Roberts seconded that the Board adjourn to
Executive Session. All voted aye. The Board went into Executive Session at 5:30 p.m. The
performance appraisal for the director was conducted. L. Schaper presented a request from a
staff member for an extended leave of absence. L. Gottsponer moved and L. Brewer seconded
a motion to go back into regular session. All voted aye.
X. Personnel: L. Brewer moved and M. Roberts seconded a motion to accept the leave of
absence request from P. Lawrence. All voted aye.
Xi. Adjoumment: M. Roberts moved and L. Brewer seconded a motion to adjourn. The meeting
was adjourned at 6 p.m. -
2
Fayetteville Public Library
Board of Trustees Regular Meeting
December 20, 1999
Prepared by Lolly Greenwood
CORRECTED 1/17/00; 2/28/00
Trustees present were M. Thomas, L. Gottsponer, L. Brewer and M. Roberts. Staff members present were
L. Schaper, C. new, L. Greenwood and M. Loots. The meeting was called to order at 4:00 p.m.
M. Roberts moved to approve the minutes of the November meeting. L. Brewer seconded, and
all voted aye.
II. Status of Board position: M. Thomas reported that there were several excellent applicants,
and the committee met on 12/13 and nominated Richard Alexander, attorney and local
developer. He will be voted on and confirmed at the 12/21 City Council meeting.
III. Directors Report: Points of clarification in the Director's report included the new cafeteria plan
medical benefits which are paid pre-tax, and include health, disability, death and cancer (this
policy is in line with the City); First Night ticketsales have been good; materials collection is
outstanding with FPL having almost every bestseller; tree survey for new location is underway to
address strategies to save trees; critique of draft building is very important and the wording has
to be perfect as this is the document that all follow in the construction phase. '
IV. Statistical Report: Circulation numbers look great and we will exceed our 323,000 target and
will probably fall just shy of 340,000, which is a 12.6 Increase over 1998. FPL percentage of
overall WCLS holds has dropped steadily; this is a good indicator that we have the popular
materials on the shelves All numbers are up over last year, except new registrations.
V. Financial Report: C. Rew reported that the transfer of the Otwell Fund to the Foundation will
not show up until the end of 1999, other LTD transfers were also made to the Foundation as
scheduled. Reported that we are on target for the Book Budget, with the Children's Department
doing an outstanding job of ordering. Processing has increased dramatically with the increase of
materials ordering. C. Rew also explained the breakdown of the 2000•Book Budget, listing
processing and Young Adults as separate line items. Finally, the pledging agreement with
Mclroy is finally accomplished and released.
VI. Service Reports: Children's: L. Greenwood commented on the new book display unit and on
the multitude of programs that have taken place. M. Thomas suggested that a program like
Book Notes, where an author presents a program for children, be pursued. Public Services: In
S. Thomas' absence, L Schaper reported on partnership with Adult Education offering computer
classes here, 2nd Tuesdays successful, technology problems continue with Office 2000,
problems with the Gates computers continues in the Computer Center, ad is out for part time
tech staff member, and Computer Center hours to be reduced. L. Gottsponer asked about using
a volunteer to help with computer issues. L. Schaper explained that they could be utilized in
some areas but not to manage the network. Volunteer Services: L Schaper reported in P.
Lawrence's absence on the year-end volunteer awards.
VII. Building Expansion: Contract between Jeff Scherer and the City has been extended to
February 29. Recommendation to rezone the proposed building site will go to City Council in
January. Will get permission to put up a sign following that. Jeff will be here for the next series
of public meetings on January 13.
VIII. Other Business: M. Roberts reported on his visit to Las Vegas and his visit to the newest
library there. Feels we are on the right track soliciting community input in the planning phases.
IX. Executive Session: L. Gottsponer moved and M. Roberts seconded that the Board adjourn to
Executive Session. All voted aye. The Board went into Executive Session at 5:30 p.m. The
performance appraisal for the director was conducted. L. Schaper presented a request from a
staff member for an extended leave of absence. L. Gottsponer moved and L. Brewer seconded
a motion to goback into regular session. All voted aye.
X. Personnel: L. Brewer moved and M. Roberts seconded a motion to accept the leave of
absence request from P. Lawrence. All voted aye.
XI. Adjournment: M. Roberts moved and L. Brewer seconded a motion to adjourn. The meeting.
was adjourned at 6 p.m.
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