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Home My WebLink About1999-11-20 MinutesFayetteville Public Library Board of Trustees Regular Meeting November, 1999 Prepared by Steven Thomas Trustees present were M. Thomas, M. Goff, L. Brewer, S. Singletoh, and M. Roberts. Staff members present were L. Schaper, S. Thomas, C. Rew, L. Maxey, and P. Lawrence. The meeting was called to order at 4:05 p.m. M. Goff moved and M. Roberts seconded a motion to approve the minutes from the October 20, 1999 meeting. All voted aye. II. Director's Report: 1.) L. Schaper commented on the III conference that she attended in California. She noted the rapid development of technology trends, including the content development of web pages and the need for libraries to adapt rapidly. III is also exploring circulation systems that will effectively handle electronic books 2.) The Millenium catalog upgrade is occurring within the library. III. , Statistical Report: 1.) L. Schaper noted that two new statistics have been added to our report: the number of items owned by FPL and the number of patrons who have used the library in the past 12 months; 2.) S. Thomas noted that over 1,400 books and 400 paperbacks were processed last month – far higher than during an average month. Also, we added more than 100 gift books during the month. 3.) S. Singleton talked about the large number of people attending events in the Community Meeting Room; 4.) C. Rew said that all of the private funds have now come off of the balance sheet and been transferred to the FPL Foundation. The lone exception is the 100K in the Mcllroy account – which she will take care of by the end of the week; 5.) C. Rew said that FPL has already spent all of the city book money and is well into the county funds; 6.) C. Rew and S. Thomas said that materials would be shipped for binding the week of November 29. IV. Staff Reports. 1 ) M Loots gave a program at the Natural Science Center; 2.) M. Thomas commented on the new book display in the children's department; 3.) M. Thomas asked whether the City Hospital should be included on the list of new Lending Hands programs; 4.) S. Thomas talked about new programming for adults, including the science series organized by Anne Prichard, and the SecondTuesdays organized by Bob Ford. V. Building Expansion: 1.) L. Schaper discussed several topics recently with A. Dahlgren and J. Scherer. She stated that the hospital lot will need to be rezoned for potential library use. She also said that there are issues concerning how much of the current tree canopy needs to remain on the site. 2.) L. Schaper said that the soil borings hadn't been done yet and that they should be completed in the next week or so; 3.) The design meeting scheduled for December 28th was cancelled; 4.) The next public meetings about the building will be held on December 6x' at 3 p.m. and 7 p.m. – the Library will be sending out another expansion newsletter during the week after Thanksgiving. 5.) L. Schaper discussed the proposed two-phase approach to building a 85,000 square foot building. She asked whether we needed a motion to move forward in this direction. M. Thomas said no. 6.) Functional adjacencies are children's, periodicals, circulation, AV on the first floor and reference, fiction, nonfiction, large print, and young adult on the second floor. A lower level—at the parking level—is under consideration. It would house materials processing. 7.) Parking issues at the new site were discussed; L. Schaper talked about the possibility of widening School, West, and Mountain to get additional parking and drop-off space. VI. Other Business: 1.) L. Schaper recommended changing the holiday policy (PA17) to read "The Library will be closed on Easter Sunday. The Library may close early for other holidays at the discretion of the library director and board." S. Singleton moved; M. Roberts seconded; all voted aye; 2.) L. Schaper said that funds may be needed in the near future to help with the feasibility study and for other things related to the building expansion project. She said if this were the case, we would go to the FPL Foundation to obtain the funding. VII. M. Goff moved, L. Brewer seconded to adjourn the meeting at 5:25. All voted aye.