No preview available
HomeMy WebLinkAbout1999-10-20 MinutesFAYETTEVILLE PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING OCTOBER 20, 1999 (prepared by Lolly Greenwood) Trustees present were M. Thomas, M. Goff, M. Roberts, S. Singleton, L. Gottsponer, and L. Brewer. Staff members present were L Schaper, C. Rew, S. Thomas, P. Lawrence and L. Greenwood. • The meeting was called to order at 4:35 p.m. S. Singleton moved, L. Gottsponer seconded to approve the minutes from the regular meeting„ September 20, 1999. All voted aye. 11.. • Director's Report: Reported on the management trip to Carmel Clay Public Library in Carmel, Indiana. The Friends of the Library sold over $1,000 at the recent book sale. Customers liked the new layout of the Friends bookstore. L. Gottsponer raised the question about Stacy Keenan, who was formerly the development officer for the UA School of Architecture. Schaper and Singleton had lunch with Keenan and obtained a lot of useable fundraising information. S. Thomas and S. Houk were commended for the recent ordering and installing of the new Dell computers throughout the Library. S. Singleton asked what happens to the old computers, and Schaper said they would likely be sold in a garage sale. S. Singleton asked if some of the machines could be made available first to non -profits agencies, since they were originally purchased with Long Term Development Funds, and not City funds. III. Statistical Report:: Great September, with all stats up Genealogy had more in person visits and more people are using the entire facility. The Computer Center was down for almost three weeks because of server and vendor problems. IV. Financial Report: Rew reported that the budget had been reallocated. On LTD, Zip Memory will be off the books soon, as it is being ordered. The expenses for the North Group will go into year 2000. The corrected CIP forms are in Board packet. To date, everything additional we asked for is unfunded. Service Reports: Children's: Greenwood reported on a successful Library Lock-ln, and upcoming events including Robotics workshop, Halloween Storytelling and Parenting workshops. Volunteers: Lawrence reported that applications are still down from the summer and Lending Hands volunteers are needed. Lending Voices (a reading program for outside groups, such as nursing homes) is in the works. Clarified dealing with Chamber of Commerce in having a location point for FPL on the new map. Coverage of Library is good. Public Services: Thomas reported that 30 new work stations are up and running, partial fumiture is in, shelving is on the way and new display table well received. Complimented S. Houk on work with the new computer installation. VI. FPL Foundation: L. Gottsponer moved, L. Brewer seconded to approve the transfer of administration of all private FPL funds to the Foundation. A lengthy discussion regarding the relationship of the Foundation to FPL Board of Trustees, the advantage of the 501(c)(3) status of the Foundation, cleaner accounting, clarification of the Foundation bylaws followed. L. Gottsponer then moved to withdraw the original motion. M. Roberts then moved, L. Brewer seconded to approve the transfer of administration of all current undesignated and restricted private funds to the Fayetteville Public Library Foundation for the purpose of providing base funds for the Foundation. All voted aye. VII. Further business: Schaper announced that the collection development policy is still in the works, that Board vacancies are advertised by the City on a quarterly basis, and that the Innovative Interfaces Conference she attended in Berkley was excellent. Discussion followed on the possibility of a Board visit to the Carmel Clay Library. Board members are mixed on the necessity of going. Schaper encouraged the visit to observe functionality, operations and to have a reference point. . VIII. M.Goff moved, L. Gottsponer seconded to adjourn the meeting at 6:00. All voted aye.