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HomeMy WebLinkAbout1999-09-20 Minutes (2)Fayetteville Public Library
Board of Trustees Building Expansion Meeting September 20, 1999
(prepared by Louise Schaper, Library Director)
Trustees present were M. Thomas, S. Singleton, L. Brewer, M. Goff, M. Roberts, L. Gottsponer.
Matt Lawrence, resigning trustee, was also present. Staff members present were L. Schaper and
M. Saxon. Members of the press present were Chantal Rice (NWA Times), Charlie Allison (MN)
and Laura Kellams (AR Dem. Gazette). City Director of Public Works, Charles Venable was
present.
M. Thomas called the meeting to order at 4:05 p.m.
1. L. Gottsponer moved and L. Brewer seconded a motion to approve the minutes from August
16. All voted aye.
2. M. Thomas introduced Charles Venable , Public Works Director. Charlie explained the
progress to date regarding the architect's contract:
a. The City reached an agreement with Jeff Scherer (MSR, LTD).
b. There were a number of changes, including a decrease in the price of architectural services.
c. Charlie believes we reached a good agreement.
d. Jeff is suppose to have a revised contract and phase I timetable back to him by 9/22.
Charlie is aiming for the October 5 City Council meeting.
e. It will cost $113,000 for the first phase. There will be no further work after phase I until the
building funding is secured.
f. The contract is not based on square feet; it is based on man-hours, as Charlie said, "it
should be".
g. Charlie will be our City staff liaison. He is looking forward to working with the Board and
Jeff.
h. Jeff, L. Schaper said, will be in Saudi Arabia on October 5, but Jim Foster, our local
architect, will be there in his place.
i. The City, at Jeff's request, removed the survey and geotechnical work from the contract,
and will manage that separately. The City will be doing a topographic survey, taking core
samples from 4 or 5 areas, and will hire archaeological services.
j. Minor Wallace, a City employee and architect, will be working on this project.
k. L. Schaper mentioned having a City Council liaison and that she had asked Alderman
Daniel.
I. City Council will need to pass a resolution re: reimbursement of these expenses from bond
proceeds.
m. If we put forward the resolution re: option on the land on October 5, then the City Council
would need to do a resolution soon thereafter. L. Schaper said the City Attomey's office is
trying to get a signature on the deed for one lot that was in City Hospital's name, not
Washington Regional.
n. M. Thomas and the Board thanked Charlie for his support and guidance in this project.
3. In other business, M. Roberts moved to adopt the letter of agreement and funding from long
term development funds of $48,603 for a fundraising feasibility study with the North Group
pending approval of the architect's contract and fees by the City Council on October 5, 1999.
S. Singleton seconded the motion. All voted aye.
4. M. Roberts moved to adjourn the meeting, L. Brewer seconded. All voted aye. The meeting
was adjourned at 4:37 p.m.