HomeMy WebLinkAbout1999-09-20 MinutesFayetteville Public Library Board of Trustees Regular Meeting September 20, 1999 Prepared by Catherine Rew Trustees present were M. Thomas, S. Singleton, L. Brewer, M. Goff, M. Roberts, L. Gottsponer, and M. Lawrence. Staff members present were L. Schaper, Steven Thomas, Mary Saxon, Cathy Rew, Lolly Greenwood and Mary Loots. Press present were Chantel Rice (NWA Times) and Laura Kellams (AR DG). The meeting was called to order at 4:40 p.m. M. Goff moved and S. Singleton seconded a motion to approve the minutes from the regular meeting, August 16,1999. All voted aye. S. The Board received the resignation of M. Lawrence and accepted it with regret. Lawrence is being nominated to replace Mark Burdette as the Fayetteville representative to the Washington County Library Board. The Board expressed appreciation to Lawrence for his work on the Board especially the new Foundation. III. Directors report: Schaper shared that there had been many facility and computer issues this month. New furniture is arriving and replacement computers for the Millenium software are being, ordered Second Tuesday Poetry Reading was well attended and very successful. Survey results were discussed with concern over the feeling of staff that they do not have the materials and equipment to do their jobs well. Steps are being taken to rectify this. Statistics were reviewed and It was noted that we have not experienced the normal back to school drop off in circulation In August. Also, the month of September is holding to this pattem. Singleton asked about the Impact of 11 of A on these figures, staff reported usual usage, plus increase due to computer lab. M. Roberts reported per the meeting n Little Rock for Trustee Training, that traditionally school libraries and public libraries have very little overlap. Schaper reported that Fayetteville works closely with the schools and is currently working with librarians and Bobby New, Superintendent on more projects. IV. Financial report: C. Rew reported continuing problems with Otwell reporting, L. Schaper noted Trent Trumbo at Merrill Lynch is going to make a proposal to manage this money. S. Singleton moved and M. Goff seconded a motion to release $11,000 from the LTD account designated for lighting since this protect Is complete. All voted aye. Board requested information on releasing funds for zip drives and scanners, but were told these projects were not yet complete. M. Thomas asked if budget amount for binding was going to be spent and was assured by C. Rew that this was In process. The miscellaneous category was also questioned; it was explained that these charges were mostly recovered from Friends or some other source. V. Service reports: Children: L. Greenwood reported that they are very busy with school getting underway and many activities are planned .Volunteers: P. Lawrence was absent, so L. Schaper reported on a Holiday Party to be held at the Ozark Brew Pub for all staff and volunteers on December 3 from 4:30 to 7:00. Adults: S. Thomas reported again on the success of the Second Tuesday Poetry Reading. Miller Williams and Crescent Dragonwagon have each agreed to hold a reading and Bob Ford, staff is making arrangements for one featuring high school students. It was suggested In the future to advertise in the college paper for these events also. All computer classes are full. VI. Washington County Library System issues: Computers are being provided by the County to upgrade for the Millenium project. Schaper reported on past inequities in funding between Fayetteville and Springdale. VII. Collection development policy for videos. Although it was agreed this was a good policy and was headed in the right direction, after lively discussion, L. Gottsponer requested that use policies be examined at the next meeting. VIII. Vacation and Holidays: M. Roberts moved and M. Goff seconded a motion to move 3 PDO's to vacation as of January 1,2000. All voted aye. IX. Bylaws for Board of Trustees: M. Goff moved and L. Brewer seconded to accept bylaws and other policy changes as corrected and amended. All voted aye. X. FPL Foundation: Library hosted a luncheon for Board members and they have held their first meeting. Officers were elected as follows: Roy Clinton, President, Martha Brewer, Vice President; Chuck Browning, Treasurer, and Dottie Wood, Secretary XI. M. Roberts moved and M. Goff seconded a motion to adjoum. All voted aye. The meeting adjoumed at 6:39.