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Home My WebLink About1999-07-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting Minutes July 19, 1999 (prepared by Pam Lawrence, Manager, Volunteer Services) Trustees present were: M. Thomas, M. Goff, L. Gottsponer, M. Lawrence, L. Brewer, S. Singleton, and M. Roberts. Washington County Regional Director, Jim Moses, was present. Staff Members present were: L Schaper, C. Rew, S. Thomas, L. Greenwood, P. Lawrence, and M. Saxon. Members of the press present were: Jeff Niece (Moming News), Laura Kellams (AR Dem. Gaz.), and Matt Wagner (NWA Times). The meeting was called to order at 4.20pm II. L Gottsponer moved to approve the minutes of June 21, 1999, M. Goff seconded. All voted aye. Motion carried. L. Gottsponer moved to accept the minutes of July 16, 1999, L. Brewer seconded. All voted aye. Steve Singleton addressed the geotechnical survey of the land for the new library. He said the architect said we should wait until architect is on board and Jim Beavers, City engineer said it makes sense to wait but we could do some borings now. M. Thomas wondered if it could be a class assignment and asked L. Brewer to be a liaison to UA Engineering. III. A. 1.) Director's report: L. Brewer questioned whether leakage during June rains was a danger to the computers. No, however city landscaper will look at the problem to determine if there is a clogged drain. City public lands maintenance will do outdoor landscape maintenance using the remainder of this year's landscape budget. M. Roberts questioned virus on network. Determ'ned harmless, but Board Members were advised they may have virus from attached files. Possibility of WCLS firewall brought up 2.) Statistics: L. Schaper noted collection numbers are not exact. All numbers are up - great month. M. Goff noted all is up in the Otwell Fund except Worldwide Dollar Vest due to the hit taken in February. S. Singleton questioned how original cost figure is determined. The individual original cost amounts noted on each line reflect the original amount invested in a fund plus growth, additional dividends and interest. M. Thomas questioned allocation for lights in long-term development fund analysis. C. Rew noted that amount has not been released as repair is not complete — amount should be lower than 511K. Only change to LTD is application of interest accrued. L. Gottsponer moved to approve payment to the IRS of 501c3 application fee of 5500 from long-term development funds. 5. Singleton seconded. All voted aye. C. Rew noted all okay in budget comparison except building and grounds which is tight. Will come back to the Board, probably in August, to ask to move some budget lines around. B. Service Reports - 1.Children's: L Greenwood indicated all numbers are wonderful with Summer Reading Program sign up at 950 (100 over '98). A volunteer will provide reading to children on Tuesday momings and Wednesday afternoons during the 4 weeks after the Summer Reading Program and before school starts. 2. Volunteer Services: P. Lawrence indicated numbers are way up partly reflecting the Great Race. She is receiving 5-12 applications a week. P. Lawrence is working on a monthly volunteer information session to be open to the public. 3. Public Service: S. Thomas noted they are very busy due to Children's programming — adult circulation was over 20,000 for the month. Pages are doing a good job ensuring the shelves are re -shelved quickly. N. Washington County Library System Issues A) L Schaper indicated the budget allocations being made early this year was beneficial to Fayetteville as budget cycle begins in May. B). A known case of someone taking real people's identities in order to take out materials permanently, was detected in both Springdale and'Fayetteville. Anew system has been implemented at Fayetteville that requires photo ID and proof of address when registering. L. Schaper hopes that County will adopt this county- wide. Total cost of CD's lost is several hundred dollars. Staff have identified a possible suspect. Information has been tumed over to FPD. C). Although the County Library Board only approved access to ORL purchased materials held at Rogers Public Library, the Operations Committee committed to an agreement where all materials are borrowed freely and all library cards honored. The process is cumbersome and not without problems. This will be reviewed by WCLS. D). A new lease for the Washington County Board for July to December has been drafted with the inclusion of item 5 which indicates that rent will be reduced in the event that the lessee requires less space. Motion to accept lease agreement with the Washington County Library System. M. Goff moved to accept. M. Lawrence seconded. All voted aye. C. Rew noted that County Judge has requested to sign lease. E). L. Schaper and S. Thomas presented an analysis of Springdale and Fayetteville from allocation and usage perspectives. The gist was that Springdale has been over -funded, Fayetteville subsidized the whole system including Springdale and that the usage statistics being used by SPL are unreliable and faulty. V. Policy Issue re: videos. The issue of "R" rated videos was presented by L Schaper. Some videos while considered excellent films are "R" rated and have been purchased. Several options for policy development were presented including parental permission and unlimited access. 5. Singleton indicated he would like no restrictions. M. Lawrence questioned whether FPL wants to abide by ratings from a private firm. 5. Thomas noted a Brooklyn library which is undergoing potential funding restrictions due to 6 cases of students of age 8 taking out R rated movies. S. Singleton noted there is censorship on buying end. M. Thomas noted Fort Worth depends on parental control. M. Lawrence said intemet is an exception as it is not something the library screens and puts on its shelves. M. Roberts questioned whether ALA has a policy regarding censorship for minors. L. Schaper said the ALA does not endorse censorship in any way. Staff present was requested to comment. S. Thomas is undecided. L. Greenwood noted most parents don't care whether children have access to the internet, so unlikely to be an issue. Further thought is to be made about the matter, with a decision to be made next month. VI. Genealogy Expansion: Motion to allow Genealogy expansion not to exceed $1,500. 5. Singleton moved. L Brewer seconded. All voted aye. VII. Proposed Gift levels: agreed upon. 'rill. FPL Foundation: M. Lawrence noted IRS application has been submitted and response should come in a few weeks. :k. M. Thomas moved to adjourn meeting at 6:O5pm. M. Roberts moved to adjourn, M. Goff seconded. All voted aye.