HomeMy WebLinkAbout1999-03-15 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
March 15, 1999
Steven M. Thomas
Trustees present were M. Thomas, S. Singleton, M. Roberts, M. Goff, L. Gottsponer, and M.
Lawrence. Staff present were L. Schaper, S. Thomas, C. Rew, L. Hartsell, and P. Lawrence.
The meeting was called to order at 4:50 PM. L. Gottsponer moved to approve the
minutes from the February 15, 1999 board meeting. M. Lawrence seconded the motion.
All voted aye.
II. Director's Report: I.) L. Schaper apologized for closing the library on Sunday, March
146 due to snow. She said that all the snow had melted by the time the library was to
open and that we will make a decision later in the morning in the future; 2.) M. Thomas
asked whether our checkout reminder system would cause our books to set off the alarm
at Springdale — L. Schaper said no; 3.) L. Schaper said that new services and new funds
were being considered for the FPL pension fund.
III. Accountant's Report: 1.) C. Rew stated that she had procured an insurance policy
(carrier is Chubb Group). It is the normal officers and directors policy and also covers
volunteers, employees and employment practices. Officers and directors are covered for
actions they may take in their official capacity. The policy cost $1350 and we were
covered as of 3/4/99. 2.) C. Rew said that we had to provide names of people who can
release pledged funds on accounts over $100,000. M. Lawrence made a motion that C.
Rew and/or L. Schaper be named as individuals permitted to release the funds. L.
Gottsponer seconded. All voted aye; 3.) C. Rew stated that the Bank of Fayetteville
book endowment fund CD expires in June; 4.) Otwell fund. The board decided to
discuss and evaluate the plan at a later date. M. Thomas said that he would speak with
John Lewis about its status; 5.) M. Thomas said that the downspout in the front of the
building should be fixed.
IV. Service Reports: I.) S. Thomas said that the computer lab is nearing completion and
that all computers have arrived; 2.) L. Maxey said that 92 people attended a recent story
hour hosted by the mayor; 3.) P. Lawrence announced that she has begun tallying
volunteer responses to a questionaire that she has created; 4.) L. Schaper said that all
legislation affecting libraries is now posted on the State Library's web page; 5.) L.
Schaper said that numerous possibilities for the room behind the computer lab are still
being discussed.
V. FPL Foundation: M. Lawrence said that the FPL Foundation has filed Articles of
Incorporation for a non-profit corporation with the Secretary of State. Our 501(C)3
application is still to be filed. He also stated that the size of the foundation board can
range from 3-9 members depending on what the library board decides. L. Schaper said
that she has had discussions with the city concerning what type of organization FPL is.
C. Rew said that this issue needs to be clarified for a number of reasons, including tax
status.
VI. Miscellaneous: 1.) L. Schaper thanked L. Hartsell for her years of service and wished
her good luck in her new position at the University of Arkansas Libraries; 2.) S.
Singleton said that one property owner (Ivan Hill) who would be directly impacted by an
enlarged building wanted all board minutes related to library expansion. L. Schaper
recommended that all past minutes should be sent, as well.
VII. L. Schaper requested an executive session of the board. L. Gottsponner moved for such a
session, and M. Roberts seconded the motion. All voted aye.
VIII. L. Gottsponner moved and M. Lawrence seconded a motion to go back into regular
session.
IX. L. Gottsponner moved and M. Lawrence seconded a motion to adjoum at 6:20 pm.
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