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HomeMy WebLinkAbout1998-10-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting Monday, October 19, 1998 Minutes Trustees present were M. Thomas, S. Singleton, M. Roberts, L. Gottsponer, M. Goff, L. Brewer. Staff present were L. Schaper, 1 C. Rew, S. Thomas and L. Maxey. Also present were Kim Peterson, Bank of Fayetteville; Yolanda Fields, Internal Auditor/City of Fayetteville; Bob Christiansen, of Christiansen, Christiansen and Shipley; and Sarah Post, Moming News. I. The meeting was called to order at 3:35 p.m. II. First order of business was to elect a Vice President and Treasurer. M. Goff moved that Louis Gottsponer be nominated for Vice President, with the understanding that the Vice President moves to President L. Brewer seconded. All voted aye. S. Singleton nominated Marty Goff for Treasurer. L. Gottsponer seconded. All voted aye. III. S. Singleton moved to accept the minutes of 9/21/98 and 10/8/98 as amended. L. Gottsponer seconded. All voted aye. IV. Kim Peterson, Bank of Fayetteville presented the quarterly report on the Otwell Trust. Board members like the new, readable format, but questioned some of the investments. Due to the market, there was concern about international investments, and a preference for US funds. Peterson, suggesting a cooperative approach with the Board, agreed to move the money out of Aim International, and ride out the other two in question (MFS Series and Alliance World Dollar). V. Bob Christiansen announced a "dean audit" with some suggestions for improvements. Sighting January, 1999 as a time to make the changes, it was recommended that the Library develop an asset listing and conduct Inventory; and enable the Director to sign some level of checks. VI. Director's Report: A. September Statistics showed an increase in use of the Community Room and increase in volunteer hours. B. Master Plan update: By late November -early December, we should receive the final plan which will reflect the # of square feet to meet service needs Then recommendation will be made to the new City Council In Jan '99 Following that we might pursue a preliminary design, then a possible city election to fund project. C. City of Fayetteville CIP update: proposed $137,00 for books, a book detection system and a small amount for HVAC will go to the City Counal. Shelving issues were not included in CIP D. WCLB/ORL update: WCLB voted to withdraw from ORL system. There is a six-month notice, which would make this effective, June 30, 1999. All parties and Quorum Court must agree. Seamless continuation of library services between Washington Co. libraries must be our goal throughout this transition. E. Staff members will visit Johnson County Library in Overland Park, KS on Nov.12. F. The next Board meeting will be November 16 at 3:30. Beginning in December, meeting time will be 4:00. VII. Accountants report: A. $5,173.03 has been found by Bank of Oklahoma in our retirement account. B. Reserve funds as recommended by the City are unfunded. C. Need to add names to Mcllroy CD. S. Singleton moved to add Marty Goff and Matt Lawrence names to the $100,000 CD at McIlroy. M. Roberts seconded. All voted aye. VIII. Service Reports were heard from Adult, Children's and Circulation. IX. Holiday Policy: No motion needed to dose Sunday after Thanksgiving. Stated holiday Is already Thursday, Friday and Saturday of Thanksgiving week. Need to address policy in '99. X. LTD request for scanners was presented. 1. Gottsponer moved to purchase additional scanners for $1,436.76 from LTD funds. S. Singleton seconded. All voted aye. XI. Book Detection System: three systems have made it into the final CIP presented to the City Council. If approved, will will be up and operational sometime during 1Q99. XII. Liability Insurance: Board and staff need this. Will check with providers and get in effect by 1/1/99. XIII. ORL Lease: L. Gottsponer moved to set the rent for ORL and Talking Books at $8.00 per square foot, with Talking Books free to move with one month notice. S. Singleton seconded. Following discussion, L.Gottsponer amended the motion to $10 per square foot for ORL and $6 for Talking Books with Talking Books being free to move with one-month notice. S. Singleton seconded the amended motion. All voted aye. XIV. M. Thomas indicated a need for Executive Session. L. Gottsponer moved to go to Executive Session, S. Singleton seconded. All voted aye. XV. Following Executive Session, M. Roberts moved to adjourn. L. Gottsponer seconded. All voted aye.