HomeMy WebLinkAbout1998-09-21 MinutesFayetteville Public Library Board of Trustees
Regular Meeting Monday, September 21, 1998
Minutes
Trustees present were M. Thomas, S. Singleton, M. Lawrence, M. Roberts, M. Goff, L. Brewer. L. Gottsponer was absent.
Staff present were L. Schaper, L. Hartsell, S. Thomas, C. Rew, K. Wiggins, L. Peterson M Saxon, B. Hale. Also present
were visitors: Sharon Mathews, Paul Mathews, Heather Mathews, Jeanie M. Hobgood.
I. The meeting was brought to order at 3:35 p.m.
II. M. Thomas introduced the two new board members: Lorraine Brewer and Marty Goff. Marty is a stockbroker and has
lived in Fayetteville since 1975. Lorraine teaches chemistry and biochemistry at the UA and give private piano lessons.
Ill. M. Thomas invited the visitors to speak. They expressed their concems about the recent decision by the ORL Board to
send a letter to the State Library requesting 100% financial support for Talking Books or end its contract within 90 days and
assume operation of the function from its Little Rock facility.
IV. L. Hartsell introduced Karin Wiggins and Lisa Peterson, Circulation staff members who are moving out of state. She and
Schaper commended and thanked them for their excellent job while at FPL.
V. M. Lawrence moved that the 8/20/98 minutes (Including deleting "to be In line with Springdale and Rogers on
fees" from Item 6) be approved. M. Roberts seconded. All voted aye.
VI. Director's report:
A. New signage designed by Melody DeVere was installed.
B. Logo is finalized, as well as flyer, stationery and name tag.
C. July 1998 statistics contain a formula error resulting In all 1998 projections being incorrect. This was corrected
in the August 1998 statistics.
D. Since so few volunteer and program hours are being reported by Trustees, Amanda will send an email each
month asking Trustees for their hours.
E. The City Is running behind in their CIP and operations budget schedule.
F. The new positions being requested included .5 volunteer coordinator, 1.5 shelvers; .25 building maintenance
coordinator, and making the office coordinator a full-time position.
G. M. Thomas noted that at its last meeting, the ORLS Board established three committees: a long-range planning
committee, a technology committee, and an operations committee. The long-range planning committee, made up of
representatives from the two large library boards and a representative of the small libraries will address 4 questions
including: (1) Is there a need for ORL?; (2) what are the financial issues facing ORL?; (3) what services should
ORLS provide?; (4) what should be done about children's services? Maury Roberts will be our representative on
that committee. The other two committees will be made up of M.L.S. degreed librarians from the city libraries and
representatives of the rural libraries. •
H. Gates Library Foundation Grant was completed and submitted by ORL. FPL is requesting 12 computers; ORLS
is requesting a training lab to be housed in the main library at FPL.
I. Schaper announced the community notification meeting being held on 9/24 re: Jerry Baker, Type III sex
offender who was a volunteer in Circulation Services for one month starting January 26, 1998.
VII. Accountant's report.
A. Unpaid bills from previous years are still coming In.
B. Rew said the minuses.' In the profit and loss statement are a result of the breaking out of accounts.
C. Otwell is down as a result of the market drop.
D. Singleton is happy with the revised Otwell report.
E. Rew said that postage will go over budget and that the book amounts are slightly off due to a Quickbooks
problem.
F. The audit and management letter were distributed.
VIII. Foundation. M. Lawrence has not yet set this up. Schaper said she sees the purpose of the Foundation to raise funds,
hold a building drive, and manage the Otwell funds. Possible Board members were discussed.
IX. First Night. FPL will be a major venue for First Night on New Year's Eve with events for kids starting at 4 p.m. and then
adult events starting later in the evening and going until around 11 p.m.
X. Amendment 4. Goff moved to contribute $500 from private contributions to the LTD funds to APPLES
(Arkansans to Protect Police, Libraries, Education and Services) in support of the defeat of Amendment 4. Roberts
seconded It. All voted aye. Singleton suggested we publicize its negative effects.
XI. Policy changes. Singleton moved to adopt the following three policies: Trustees Statement of Ethics, the
Professional Ethics, and Access to Electronic Information, Services, Networks. Brewer seconded and all voted aye.
XII. Other business. It wasnotedthat the lease agreement with ORLS needs to be addressed at the next meeting. Also, an
election for Board Vice -President will take place at the next meeting.
XIII. M. Roberts moved to adjoum at 6:07 p.m. M. Goff seconded the motion and all voted aye.