HomeMy WebLinkAbout2009-03-19 - Agendas - Final MINUTES OF THE MARCH 19, 2009 REGULAR MEETING OF THE
, HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., March 19, 2009, at the Hillcrest Towers Community Room, # 1 North School
Ave., Fayetteville, AR.
Olivia Horn, Chairperson called the meeting to order at approximately 6:00 p.m.
Commissioners Present: Olivia Hom, Hugh Earnest, Mark Kinion
and Leon Jones, Jr.
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Commissioners Absent: Beautiful Gibson
Others Present: Fredia Sawin and Laura Higgins (Fayetteville
Housing Authority
Old Business
A. Review of Bylaws to decide if Change is needed in the Language for Replacing a
Tenant Commissioner-The board agreed not to change anything in the wording as
it now stands. However, the committee reviewing the bylaws (Leon Jones, Jr. and
Beautiful Gibson) will discuss their findings at the next regular board meeting.
B. Discussion to Change Date of Regular Board Meeting-Mr. Earnest motioned to
move the Regular Board Meeting to the fourth Thursday of the month at 6:00 p.m.
in Room 326 at the City Administration Building, seconded by Mr. Jones and
carried unanimously.
New Business
A. Approval of Minutes of Previous Regular Meeting-Mr. Earnest requested that the
minutes be amended under Section E, Discussion of Emergency Planning for
Disasters to have the RFP to hire a consultant to break down the charges of each
site with the most important site being Hillcrest Towers and see what the cost
would be or if there would be even be a need for an emergency plan at the other
sites. Mr. Earnest motioned to accept the February 27, 2009 minutes with this
amendment, seconded by Mr. Kinion and carried unanimously.
B. Approval of Special Meeting Minutes, March 9, 2009-Mr. Earnest requested that
the amount of the grant as indicated in the minutes of the Special Meeting be
amended to $200,000.00. Mr. Earnest then motioned to accept the Special
Meeting minutes with this amendment, seconded by Mr. Jones and carried
unanimously.
C. Approval of February 2009 Financial Statements-Ms. Sawin announced that
David Land with Lindsey & Co. will be conducting a training meeting with the
commissioners on April 14, 2009. Financial Statements were discussed and Mr.
Kinion motioned to accept the February 2009 Financial Statements, seconded by
Mr. Jones and carried unanimously.
D. Approval of Resolution No. 836, Adopting a Policy to Write-Off Checks from
Fayetteville Housing Authority Funds Outstanding over Six Months from Date of
Issuance-Ms. Sawin explained that the auditors suggested that we have a policy in
place when checks are written off of our account every six months. This list of
checks would then be submitted to the board for their approval. Mr. Kinion
motioned to accept Resolution No. 836, seconded by Mr. Earnest and carried
unanimously.
E. Approval of Resolution No. 837, Regarding the Award of American Recovery
Reinvestment Act (ARRA) Capital Grant Funds 2009-Ms. Hom announced that
the resolution is concerning the stimulus package passed by the government to
help public housing and stimulate the economy. The Fayetteville Housing
Authority will be awarded the sum of $453 ,067.00 in grant funds for the
improvement of public housing. Mr. Earnest motioned to accept Resolution No.
837, seconded by Mr. Jones and passed unanimously with four "ayes" and zero
"nayes". Ms. Sawin reviewed with the board where she felt this money could be
best used which came directly from the current five year plan. It was determined
that the money could be applied to remodel the kitchens of approximately 135
units. After discussion Mr. Kinion motioned to apply the grant to remodeling
the kitchens of the Hillcrest Towers apartments, seconded by Mr. Jones and
carried unanimously.,
F. Executive Directors Report-Ms. Sawin reviewed her written report. Ms. Sawin
announced that there would be an Arkansas NAHRO meeting conducted in
Springdale on April 15, 2009. All five commissioners will attend. Also the
Hillcrest Towers Community Center Tenant Council is holding a Fashion Show
Garden Party on April 17, 2009 at 4:00 p.m. The commissioners were invited to
attend and also invited to help sell the $5.00 tickets to go toward a donation to the
Hillcrest Tower Community Center Kitchen Renovation Fund. As per the prior
meeting Ms. Sawin provided the breakdown of the larger amounts as shown on
the Delinquent Accounts Report and explained that the newer refrigerator was
junked because the motor/compressor went out which happens occasionally. In
the future Ms. Sawin will include an explanation on her report for anything that
may look out of the ordinary.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, AR KANSAS
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CHAIRPERSON
ATTEST:
SECRETARY
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