HomeMy WebLinkAbout1994-11-16 - Agendas - Final•
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FAYETTEVILLE HOUSING AUTHORITY
111 NORM SCHOOL AVE.
FAY IIEVILLE AR. 7 70 5920
P11:1501) 521-3850 FAX )501) 4426771
November 10, 1994
NOTICE OF REGULAR MEETING OF THE FAYETTEVILLE
HOUSING AUTHORITY BOARD OF COMMISSIONERS
The Board of Commissioners of the Fayetteville Housing
Authority will hold its regular monthly meeting Wednesday.
November 16. 1994 8:00 A.M. at the Offic of the Authority.
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AGENDA
1 Roll Call
2. Minutes of the October 19, 1994 meeting.
3. Financial Statement for October 1994
4. Other Business
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Bromo Wilson / Executive Director
a
APPLICATION FORM
for
Appointments to City Boards, Commissions, and Committees
i%>> >>>>>i»»»>>>PI.EASE I'RLNT OR 'T'I'E AI,I. ANSWERS««««««««««
NAME: D11_22j cJsp,s Z% / -TPA- -7'
(If married, please give spouse's first name here)
ADDRESS: (To be eligible to serve on a committee
you must be a registered voter residing in the
corporate limits of the City of Fayetteville)
Residence Street Addrdss
R4tri-74L,,z C,iz.o0,=r_ A2 72753
City 'Lip Code
Mailing Address
City Zip Code
TELEPHONE HUMBER:: Hone
ac 7- »> cL
1:i I:: ineSS 441't4
• OCCUPAT1Oti/IIA:IE OF EMPLOYER: , /„z2
REFERENCE: (-1;/}rL,7 �i}27oi,1
urine
.� -..a (C ash i��y ,£ -7-?,i J i 1 i,z
Address
44`f — (4 Lf4-Lf-
Phone
Please Do Not Write Here
Circulation:
1:
2:
3:
4:
Terminate:
Appointed:
Term Expires:
Replaced:
Other:
CHOICE OF COMMITTEE: FAYETTEVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS
PLEASE PRI
committee,
Tr OR TYPE HERE wliy you would ,.ike to he considered for appointment to this
and ghat particular qualifications you feel you have:
RETURN '1 I'; ;,I'I'LTCA'I EON
Authority / #IAorth.School
'" [ Bromo Wilson, Executive Director, Fayetteville Housing
Avenue / Fayetteville, AR 72701
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RESOLUTION NO. /9D
RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/94
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority is required to review the Annual PHMAP
Certification and authorize the submission of the PHMAP
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached PHMAP
Certification for Fiscal Year Ending 9/30/94
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Chairperson of the Board of Commissioners and the
Executive Director of the Housing Authority are authorized
to execute the attached PHMAP Certification for Fiscal
Year ending 9/30/94. ^ ,
PASSED AND APPROVED THIS gi DAY OF 47A4:49>%6611994.
611994.
ATTEST
'get -
SECRETARY
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIRPERSO
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Public Housing Management
Assessment Program (PHMAP)
Certification
U.S. Departmar.: of Housing
and Urban De rdopment
Office of Public and Indian Housing
7460.5 CHG-1
(APPENDIX 1
OMB No. 2577-0156 (exp. 12/31/94
UIlc reporting burden for thiscolection of Information Is estimated toaverag=3 harper response, Including the time for reviewing Instructions, searching existnr
sources. gathering and maintaining Me data needed. and completing and reviewrc ne collection of information. Send comments regarding this burden eternal(
or any other aspect of this collection of information, including suggestions for reduce ris burden, to the Report Management Officer, Office of Information Policiw
and Systems, U.S. Department of Housing and Urban Development, Washington. D.C. 2-:10-3600 and to the Olfico of Management and Budget, Paperwork Reductior
Project (2577-0156). Washington, D.C. 20503. Do not send this completed form to aC., of these addressees.
Instructions: A PHA's responses to this certification form must ba the F_1; s actual data: e.g., prior to any adjustments for modification and/o;
exclusion requests to the Indicators. Round percentages to two decimal a:-.:ces. .
PHAs Name:
Fayetteville Housing Authority
#1 North School Avenue Fayetteville, AR 72701
Indicator 1: Vacancy Number & Percentage
Total vacant units
6
Actual vacancy percent for the reporting month or a
snapshot picture of the actual vacancy percent at the end
of the reporting period
2
Adjusted vacancy percent 1or the reporting month or a
snapshot picture of the adjusted vacancy percent at the
end of the reporting period
a/,
Percent reduction of actual vacancies over prior three
years
Indicator 3: Rents Uncollected
Balance of rents uncollected as a percentage of total
rents to be collected
-' Indicator 5: Unit Turnaround
System has been established to track unit turnaround
System
Yes or No)
`0
2.0%
Yes
Anmial average rttimbei of calendar days for vacant unit to
r ` be prepared tor re -rental and for a new lease to take effect
For Fiscal Year Ending:
9/30/94
Percent of units meeting HOS
Submission Date:
12/21/94
101Ye
Average number of days to bring non -emergency
maintenance Items to HOS
Percent of emergency Items corrected/abated within
24 hours
?HA is on schedule, according to its maintenance plan,
lo correct unit deficiencies (enter Yes or No)
1.14
100a/a
Yes
Average number of days to correct identified systems
deficiencies
?HA is on schedule, according to its maintenance plan,
to correct systems deficiencies (enter Yes or No)
N/A
Major systems Inspected annually (enter Yes or No)
tr-cicator 8: Tenants Accounts Receivable (TARs)
The PHA elects to use: (mark one)
TheAnnualAverage
AnnuaITAR Percent
Yes
Indicator 6: Outstanding Work Orders
Percent of emergency items corrected/abated within 24
hours
100
Percent of outstanding work orders
0
Progress has been demonstrated over the most recent
three yearperiod at reducing the time required to complete
maintenance work orders (enter Yes or No)
Yes
Indicator7: Annual Inspection and Condition of Units and
Systems
System has been established to track Inspection and
repair of units and systems (enter Yes or No )
Yes
Percentage of units Inspected annually using standards
that were at least equivalent to the Housing (Duality
Standards (HOS)
100%
tacicator 11: Resident Initiatives
Policies have been adopted and procedures
implemented Scat: (enter Yes or No)
Anti-drug strategy/security
Yes
Resident participation/management
Yes
Homeownership opportunities
Yes
Economic developmentsell-sufficiency
Yes
Number of areas in which PHA has been successful in
significantly improving conditions/activities
4
Number of areas in which PHA shows minimal activity
0
We hereby certify that, as of the submission date, the above indicators, tut :he Public Housing Management Assessment Program (PHMAP), are
true and accurate for its fiscal year indicated above.
The undersigned further certify that, to their present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt on
the PHA's capacity to preserve and protect its public housing developrn= and operate them in accordance with Federal law and regulations.
Appropriate sanctions for intentional false certification will be imposed.1rrnding suspension or debarment of the signatories.
Chairperson. Board al Commissioners : (signature & date
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Resolution approving this certification is req
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A :aced to by: (Executive Director's signature a date)
X
fist be zaiied to the executed certification.
S/ /0ilry
Previous editions are obsolete.
lone HUD -50072 (9/93
t Handbook 74605
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12 PHA/IHA Verification'
The Information of this form has been verified and is
accurate to tnr r-st of my knowledge
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3. Project Name
Instructions Io, completing this form are conlarned in Hanobook 40504. Rep roan Henna emerns 10r
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Automated Systems for Public Housing AyenUes. Indian H 141l g 4uNOrjtres and Private Owners.
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11. Name of Pi1A/IHA 1
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Title of Official •
Adm. Asst. / PHD
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Total
Non -
Dwelling
Units �
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8. Total Units
Available !..
for
Occupancy
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Month
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9. Total
Vacant
Units
(W
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Date Prepared
4/01/99
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10 Total Unns
Occupied by
Low Income
Tenants
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11 Total Units
Occupied by
Elderly Low -
Income Tenants
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7460.5
APPENDIX 5
4
OPTIONAL WORKSHEET - INDICATOR #3
THE BALANCE OF RENT UNCOLLECTED AS A PERCENTAGE OF RENTS TO
BE COLLECTED
10/1/93 - 9/30/94
PHA: Fayetteville Housing Authority
FYE: 9/30/94
1. Balance of rents uncollected at the end of
the prior fiscal year:
4,700
2. Current dwelling rents charged to
residents in the current fiscal year:
286,218
3. Total dwelling rent to be collected (line
290,918
1 plus line 2):
4. Collections received for dwelling rent
reported in line 3:
267,740
5. Dwelling rent charges reported in line 3
written off as collection losses during
the current fiscal year:
16,627
10/1/93-3/31/94-4,661 4/1/94-9/30/94-11,966
6. Line 4 plus line 5:
284,367
7. Balance of rents uncollected at the end of
the current fiscal year (line 3 minus line
6,551
6):
8. Rents uncollected for the current fiscal
year (line 7) divided by total dwelling
.02
rent charges to be collected in the
current fiscal year as reported in line 3
and multiply by 100 to complete the
percentage of rents uncollected:
%
4
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7460.5
APPENDIX 5
OPTIONAL WORKSHEET - INDICATOR #5
ANNUAL AVERAGE NUMBER OF VACANCY DAYS PER TURNAROUND
PHA: Fayetteville Housing Authority
FYE:19/30/94
Vacant units in the following categories should
calculation of this indicator for a PHA•s immediate
a. Units in funded on -schedule CIAP (only)
b. Units held off the market included in
disposition application;
c. Total units in which resident property
only is State law requires the property
for some period of time, and only for
in the law; and
d. Total units that have sustained property/casualty
only until the insurance claim is adjusted.
not be included in the
past fiscal year:
programs;
an approved demolition or
has been abandoned, but
to be left in the unit
the period of time stated
damage, but
Month/Year
Number of
Units Re-•
Occupied
Total Days
Vacant
Average
Days Per
Turnaround
Oct
1993
8
219
27
Nov
1993
8
242
30
Dec
1993
7
222
32
Jan
1994
10
399
40
Feb
1994
3
36
12
Mar
1994
7
223
32
Apr
1994
5
147
29
May
1994
10
191
19
Jun 1994
9 1
167
19
Jul
1994
7
137
2n
Alio
1994
5
48
10
Sep
1994
5
51
10
TOTAL:
84
2,082
25
To calculate the average days per turnaround, divide "Total
Days Vacant" by "Number of Units Re -Occupied."
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RESIDENT INITIATIVES PERIOD 10/01/93 - 9/30/94
ANTI-DRUG STRATEGY/SECURITY
Security Lights have been installed at Lewis Plaza. We had received several
complaints of too many people hanging out on the grounds at Lewis Plaza at late
hours and since installing these security lights, the complaints have cut down.
Lewis Plaza has started a crime neighborhood watch program which has helped
tremendously when they can report drug activity and other crime in that area.
Willow Heights had security lights installed last year. This has helped to
cut down on crime in that area. However, we hada problem with young adults
and teenagers congregating on the corners. Some of the tenants reported
drug dealing with this group. We then reported it to the crime prevention
department and asked for extra police patrol in that area. The crime prevention
department sent an officer to Willow Heights to talk to some of the tenants, and
to maybe get a crime neighborhood watch prograrn set up in this area. Since
this visit, the group no longer congregates and we are in hopes to get the
watch program started in the near future.
Our office and maintenance department participated in drug awareness week
October 24th thru 28th by wearing drug free tee shirts. We handed out
drug free holloween buttons and stickers to the children who visited our
office during that week and sent several to our Head Start teachers for
them to distribute out to the children.
2. RESIDENT PARTICIPATION/MANAGEMENT
The Resident Program at Hillcrest Towers still meet once a month. This year
we have added a bird bath for their enjoyment. We bought two new picnic
tables and a barbeque grill for cook outs they have planned. We have
worked to get new dryers in the laundry facilities.
Lewis Plaza has started a crime neighborhood watch program and they meet
every month around the 7th. They have requested and we have provided
extra lighting, new fence around wooded area, paint for the playground
equipment, new basketball goals, clothes lines refurbished and brush removed.
With these crime watch meetings they have had McGruff the crime dog visit,
they have invited the fire department to give a presentation on fire prevention,
they have had neighborhood cookout parties and neighborhood playground equipment
painting.
The Youth Center has an after school program that several of our tenants
participate in, it provides basketball, swimming, parties and movies to
keep the children busy after school and during the summer months. It is
called the Youth Outreach Program. The children receive free memberships
to the Youth Center.
Our Comprehensive Grant will be in its first year starting 1-1-95 which is
when we will start construction and letting contracts for more construction.
We have been conducting meetings and getting the tenants input as to what they
would like and want.
3. HOMEOWNERSHIP OPPORTUNITIES
Listed below are tenants that have been counselled with for Homeownership
opportunities.
Morgan Manor
Manuel Buchanan
Debbie Ravellette
Lesa Ralston
Hillcrest Towers
None
Lewis Plaza
Catherine Douthitt
Willow Heights
Peggy Talley
Taninry Royce
Of the above tenants one has purchased a home, one has applied through
the Habitat for Humanity Program and been approved and is waiting for
construction, one has married and they will be building a home. The
The other three tenants do not wish to purchase a home at this time.
4. ECONOMIC DEVELOPMENT/SELF-SUFFICIENCY
We currently employ three Housing Authority Tenants. One who is
employed full time as Public Housing Assistant/Inspector. We
have a Hillcrest Towers Tenant who works part time as a Night
Watchman. We have a Morgan Manor tenant who works in our maintenance
department and paints and cleans empty apartments on an as need basis.
We also employ tenants who ask for jobs as we have work become available
that they can do.