HomeMy WebLinkAbout2013-11-21 - Minutes - ArchiveMINUTES OF THE NOVEMBER 21, 2013 REGULAR MEETING OF
THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular
Session at 6:00pm, Thursday, November 21, 2013, in the City
Administration Building Room #111.
Leon Jones, Jr., Vice Chairperson, called the meeting to order at
approximately 6:00pm.
Commissioners present: Leon Jones, Jr., Mike Emery, Jon Edwards, and
Christopher Terry.
Commissioners absent: Matthew Cabe
Others present: Fredia Sawin and Deniece Smiley (Fayetteville Housing
Authority), Keith Chase and David Jurgens with Siemens, and Nancy
Prause, a resident of Hillcrest Towers.
Old Business:
A. Approval of Resolution No. 974 — Adopting New Hillcrest Towers
Balcony Policy — Leon Jones, Jr. made the motion to table this item
again to the next board meeting.
New Business:
A. Approval of Minutes of the Previous Board Meeting — No Corrections
Or Changes to the October 17, 2013 Regular Meeting Minutes — the
Board approved unanimously.
B. Approval of October 2013 Financial Statements — October 2013
Financial Statements were reviewed and the Board approved
unanimously.
C. Approval of Resolution # 978 — Authorizing The Submission of
Section 8 Management Assessment Program (SEMAP) Certification
For Fiscal Year Ending on 9/30/13. Chris Terry made a motion to
accept Resolution #978, and Mike Emery seconded. The Board voted
unanimously to adopt the resolution.
D. Election of Chairperson and Vice Chairperson to serve a One Year
Term from 10/17/13 to 10/23/14. Leon Jones Jr. made the motion that
Matthew Cabe remain as Chairperson. Jon Edwards seconded the
motion. Mike Emery volunteered to be Vice Chairperson. Leon
Jones, Jr. made the motion that Mike Emery be accepted as Vice
Chairperson and the motion was seconded by Chris Terry. The Board
approved unanimously.
E. Update from Keith Chase on RAD. Keith Chase and David Jurgens of
Siemens made a presentation and recommendation to the board
regarding the submission of RFP for RAD and EPC contracts.
After presentation was completed, Leon Jones, Jr. made a motion for
the Fayetteville Housing Authority to move forward with RFPS for
EPC and RAD. Jon Edwards seconded the motion. Leon Jones, Jr.
amended his earlier motion to include that The Housing Authority
staff complete and advertise RFPs by close of business on
Wednesday, November 27, 2013. After further discussion, Leon
Jones amended his amendment to allow Housing Authority staff
immediately release a previously approved EPC RFP for procurement
and then amend that RFP to include RAD. This was seconded by
Chris Terry and approved unanimously by the board.
F. Executive Director's Report — Fredia Sawin reviewed her written
Report.
Jon Edwards requested that the board attend a meeting of the
Concerned Citizens of Hillcrest Tower to discuss issues surrounding
proposed balcony policy.
Leon Jones, Jr. then inquired as to the requirement of resident meeting
in connection with consideration of RAD Conversion. Information
was provided that there was required prior to submission of RAD
application two (2) tenants meetings. Two meetings were then
scheduled for December 10, 2013 at 10:00 Am and December 14,
2013 at 1:00 PM; both meetings are to be held at the Hillcrest Towers
Community Center.
The Housing Authority Staff was requested to send out notices to all
Public Housing residents informing them of the purpose of the
meeting and their opportunity to participate.
There being no further business, the meeting was adjourned until the next
scheduled Regular Board Meeting on December 21, 2013.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
ATTEST:
CHAIRPERSON SECRETARY