HomeMy WebLinkAbout2012-08-23 - Minutes - ArchiveMINUTES OF THE AUGUST 23, 2012 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., August 23, 2012, in the City Administration Building, Room 111, Fayetteville,
AR.
Leon Jones, Jr. called the meeting to order at approximately 6:00 p.m.
Commissioners Present: Leon Jones, Jr., Hugh Earnest, Olivia Horn,
and Matthew Cabe
Commissioners Absent: Jon Edwards
Others Present: Fredia Sawin and Laura Higgins
(Fayetteville Housing Authority)
Unfinished Business
A. Approval of Resolution No. 935 -Accepting the Financial Audit Statements for
Fiscal Year Ended September 30, 2011 -Discussion was made and the board
approved Resolution No. 935 unanimously.
B. Approval of Resolution No. 942 -Approving the Johanson Group Recruitment
Agreement for Hiring of the Deputy Executive Director -Discussion was made
and the board approved Resolution No. 942 unanimously with the
understanding that the contract will be signed under the hourly option.
New Business
A. Approval of Minutes of Previous Regular Board Meeting -No corrections or
changes to the July 26, 2012 Regular Meeting Minutes and the board approved
unanimously.
B. Approval of Special Board Meeting (August 3, 2012) Minutes -No corrections or
changes to the August 3, 2012 Special Meeting Minutes and the board approved
unanimously.
C. Approval of Special Board Meeting (August 15, 2012) Minutes -No corrections or
changes to the August 15, 2012 Special Meeting Minutes and the board approved
unanimously.
D. Approval of July 2012 Financial Statements -No corrections or changes to the July
2012 Financial Statements and the board approved unanimously.
E. Approval of Resolution No. 937 -Adopting Revised Utility Allowances for the
Public Housing Program -Mr. Earnest motioned to accept Resolution No' 937;
seconded by Mr.'Cabe and carred unanimously.
F. Approval of Resolution No. 938 -Adopting Revised Utility Allowances for the
Section 8 Housing Choice Voucher Program, VASH Program and the Shelter +
Care Program -Mr. Cabe motioned to accept Resolution No. 938, seconded by Ms.
Horn and carried unanimously.
G. Approval of Resolution No. 939 -Approving Fiscal Year 2013 Public Housing
Operating Budget -Mr. Cabe motioned to accept Resolution No. 939, seconded by
Ms. Hom and discussion was made by the board. Motion carried with three
"ayes" and one "nay" vote.
H. Approval of Resolution No. 940 -Approving General Depository Agreement HUD
51999 for Public Housing and Section 8 Funds Located in a Financial Institution -
Mr. Cabe motioned to accept Resolution No. 940, seconded by Mr. Earnest and
carried unanimously.
I. Approval of Resolution No. 941 -Approving the Purchase of a New Section 8
Housing Choice Voucher Program Vehicle -Mr. Cabe motioned to accept
Resolution No. 941, seconded by Ms. Horn and carried unanimously.
J. Update and Status on the Development Plans for Lewis Plaza and Morgan Manor -
Regarding Construction and HUD Approval Steve Clark with Steve Clark and
Associates Proposal from Steve Clark to add Community by Design -Mr. Clark
was unable to attend the meeting but sent an update via email to the board
members. Mr. Jones advised that this update included Community by Design.
Due to the proposal being so long and with short notification Mr. Jones requested
a Special Meeting be scheduled with Mr. Clark for Friday afternoon, September
14, 2012 at 1:00 p.m. to discuss this proposal in length and make some decisions.
Mr. Jones requested that this meeting be held at City Hall, Room 111 and Mr.
Brian Teague with Community by Design be invited to attend. Ms. Sawin will
take care of the arrangements and getting the announcement out to the media. Mr.
Earnest also requested that if Mr. Clark provides the board members with any
information he does it well before the meeting so that there is plenty of time for
the commissioners to review.
K. Discussion on Applying for CDBG Funds -Discussion was made by the board and
Mr. Jones advised Ms. Sawin that if there is any project needs for one of the sites
and if there is time for her to submit the paperwork for CDBG Funds to go ahead
and do it. Ms. Sawin will review and try to get submission in before the deadline.
L. Executive Directors Report -Ms. Sawin reviewed her written report.
There being
no further
business,
meeting was adjourned until the next scheduled Special
Meeting on
September
14, 2012
at 1:00 p.m.
THE HOUSING AUTHORITY OF THE
CITY/OF FAYET�TEVILLE, ARKANSAS
CHAIRPERSON
ATTEST.:
ECRETARY