HomeMy WebLinkAbout2012-07-26 - Minutes - ArchiveMINUTES OF THE JULY 26, 2012 REGULAR MEETING OF THE
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., July 26, 2012, in the City Administration Building, Room 111, Fayetteville,
Leon Jones, Jr. called the meeting to order at approximately 6:00 p.m.
Leon Jones, Jr., Hugh Earnest, Olivia Horn,
and Jon Edwards
Fredia Sawin (Fayetteville Housing Authority)
and Bruce Johanson (Johanson Consulting)
Mr. Earnest announced that there would be a special Community Development Block
Meeting on August 1, 2012. In order to make application for their funds someone must
attend. The board requested that Ms. Sawin attend this meeting then report back and the
board will decide whether they desire to apply for any CDBG funding.
New Business
Approval of Minutes of Previous Regular Board Meeting -No corrections or
changes to the June 28, 2012 regular Meeting Minutes and the board approved
unanimously.
Approval of June 2012 Financial Statements -Discussion was made and Mr.
Earnest requested that David Land from Lindsey & Company be present at the
next regular meeting in August to discuss the budget. Ms. Sawin will contact Mr.
Land to see if he can attend. No corrections or changes to the June 2012 Financial
Statements and the board approved unanimously.
Approval of Resolution No. 934 -To Approve the Obligation and Expenditure of
$354,000.00 in Excess Public Housing Operating Funds -Mr. Earnest motioned to
accept Resolution No. 934, seconded by Ms. Horn and carried unanimously. Mr.
Earnest requested a special meeting be scheduled in order to approve the contract
for demolition as the expenditure of funds is dependent upon removing the four
vacant units at Lewis Plaza. Meeting was scheduled for August 3, 2012 at 12:00
p.m. at the Fayetteville Housing Authority office.
Approval of Resolution No. 935 -Accepting the Financial Audit Statements for
;:.Fiscal Year Ended September 30, 2011 -Resolution No. 935 tabled until the next
regular meeting August 23, 2012. If any board member has a question about the
audit they will need to email Ms. Sawin and she will answer.
E. Discussion of 2012 Budget Amendment for Deputy ED Salary and Benefits -Mr.
Earnest mention his concern about the future budgets and whether this position
could be afforded. Mr. Jones thought it might be a good idea to table the Deputy
ED position until after the 2013 budget is determined however, Ms. Sawin
advised that there is money available through other avenues. Mr. Jones then
stated that he was comfortable with moving forward as long as the Housing
Authority could afford this position for at least the next two years and after that
the job position would only continue if additional funding is received.
F. Presentation from Bruce Johanson on the Hiring Process for the Deputy ED
Position -Mr. Johanson gave his presentation to the board along with his proposal
of costs to the Housing Authority to assist in hiring the Deputy Executive
Director. Questions were asked by the board and they will let Mr. Johanson know
their decision.
G. Update and Status on the Development Plans for Lewis Plaza and Morgan Manor -
Regarding Construction and HUD Approval -Steve Clark with Steve Clark and
Associates -Mr. Clark was unable to attend the meeting. Mr. Earnest advised he
had a discussion with Mr. Clark and he agrees that the first submitted design for
Lewis Plaza is unacceptable and would like to bring in a second architect
Community by Design. Mr. Jones requested that Ms. Sawin contact Mr. Clark to
confirm this issue and to make sure he understands that the Housing Authority
will not pay for a second architect and that the architect understands that all
Fayetteville city codes must be followed. Concerning Morgan Manor Mr. Earnest
reported that the idea has been given to HUD but in order to approve the buildings
at Lewis Plaza must be demolished.
H. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin
advised that a budget revision will be submitted at the next regular meeting.
1. Executive Session -The board adjourned to Executive Session. Upon return no
action was taken by the board.
There being no further business, meeting was adjourned until the next scheduled Regular
Meeting on August 23, 2012 at 6:00 p.m.
THE HOUSING AUTHORITY OF THE
CITY OF FA YETTEXILLE, ARKANSAS
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SECRETARY