HomeMy WebLinkAbout2012-06-28 - Minutes - ArchiveMINUTES OF THE JUNE 28, 2012 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., June 28, 2012, in the City Administration Building, Room 111, Fayetteville,
AR.
Hugh Earnest, Vice -Chairman called the meeting to order at approximately 6:00 p.m.
Commissioners Present: Hugh Earnest, Olivia Horn,
Matthew Cabe and John Edwards
Commissioners Absent: Leon Jones, Jr.
Others Present: Fredia Sawin and Laura Higgins (Fayetteville
Housing Authority), Steve Clark (Steve Clark and
Associates), Steven Ficklin (QS Ficklin & Assoc.,),
Steve Craig (Craig Custom Construction) and David
Conyers (Guest Reddick Architects, Inc.)
Mr. Earnest requested to remove "Item I, Update on the Conversation with Partners" and
replace it with the Executive Directors Report. Mr. Cabe made a motion for these
changes to the agenda, seconded by Ms. Hom and carried unanimously.
New Business
A. Approval of Minutes of Previous Regular Board Meeting -No corrections or
changes to the May 24, 2012 regular Meeting Minutes and the board approved
unanimously.
B. Approval of May 2012 Financial Statements -No corrections or changes to the
May 2012 Financial Statements and the board approved unanimously.
C. Approval of Resolution No. 931 -To Approve and Adopt the EZ -Reasonable Rent
Determination Policy and Procedures -Mr. Cabe motioned to accept Resolution
No. 931, seconded by Mr. Edwards and carried unanimously.
D. Approval of Resolution No. 932 -To Charge-off Delinquent Accounts of Former
Tenants for Period 02/01/2012 to 05/31/2012 -Mr. Cabe motioned to accept
Resolution No. 932, seconded by Ms. Hom and carried unanimously.
E. Approval of Resolution No. 933 -Authorizing the Charge-off of Certain Non -
Expendable Equipment that was Junked -Mr. Cabe motioned to accept Resolution
No. 933', seconded by Ms. Hom and carried unanimously.
F. Update and Report on the Lewis Plaza Redevelopment Plan from Steve Clark
with Steve Clark and Associates -Mr. Clark gave his presentation to the board
along with the written document outlining the proposed plan for the Lewis Plaza
w
property. Questions were asked by the board and it was determined that the
commissioners needed more time to absorb the plan and make a final decision.
G. Update on Options to Expend Approximately $354,000 in Excess Public Housing
Reserves by September 30, 2012. Update with Respect to a Cost Estimate for
Building some Rental Units Adjacent to Morgan Manor -Discussion was made by
the board. Mr. Earnest proposed the following funding options, $30,000.00 for
partial funding of salary for Deputy Executive Director, $250,000.00 for
construction of unit(s) adjacent to Morgan Manor, $10,000.00 to modify office
space in Hillcrest Towers, and $64,000.00 for partial funding of Steve Clark and
Associates' fees. Mr. Cabe motioned to accept this outline as stated, seconded by
Ms. Hom and carried unanimously.
H. Update on Decision to Hire Deputy ED. Update on Locating the Funds to Employ
the Deputy ED. Update on Job Description Coupled with a Decision on Posting
the Job for the Deputy ED -Discussion was made. See above for funding options
for this new position.
I. Executive Directors Report -Ms. Sawn reviewed her written report.
There being no further business, meeting was adjourned until the next scheduled Regular
Meeting on July 26, 2012 at 6:00 p.m.
THE HOUSING AUTHORITY
AUTHORITY OF THE
CITY OF FAMEjEVILLE, ARKANSAS
CHAIRPERSON
AT TEST:
SECRETARY