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HomeMy WebLinkAbout2012-05-24 - Minutes - ArchiveMINUTES OF THE MAY 245 2012 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 6:00 p.m., May 24, 2012, in the City Administration Building, Room 111, Fayetteville, AR. Leon Jones, Jr., Chairman called the meeting to order at approximately 6:00 p.m. Commissioners Present: Leon Jones, Jr., Hugh Earnest, Olivia Hom, Matthew Cabe and John Edwards Commissioners Absent: None Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) Mr. Jones amended the agenda as follows: Added item to discuss the start date for the two year time frame between the Fayetteville Housing Authority and Partners for Better Housing. Remove Item F, Executive Director's Evaluation and reschedule for the September 2012 regular board meeting. Table Item D as Steve Clark was unable to attend. Mr. Earnest requested a telephone conference with the ,board and Mr. Clark to review this item and have him email the information to the board members. Telephone conference was scheduled for Thursday June 7, 2012 at 1:30 p.m. The media will be notified and Ms. Sawin will get the phone conference arranged. New Business A. Approval of Minutes of Previous Regular Board Meeting -Mr. Earnest requested that the minutes reflect that Alan Ostner from the Partners for Better Housing Board was also present at this meeting. With this change the April 26, 2012 Regular Meeting Minutes were approved unanimously. B. Approval of April 2012 Financial Statements -No corrections or changes to the April 2012 Financial Statements and the board approved unanimously. C. Approval of Resolution No. 930 -Approval to Budget Funds to Hire a Deputy Executive Director -Ms. Horn motioned to accept Resolution No. 930, seconded by John Edwards. Discussion was made by the board. Mr. Jones requested that an Ad Hoc Committee be set up to get the job description done, review the budget, set -the salary and post the job opening and report back at the next regular meeting in -June. Mr. Earnest, Mr. Cabe and Mr. Edwards volunteered forthis committee. Ms. Sawiq reminded them that if three board members meet together they will need to contact the media and announce it. The board approved Resolution No. 930 unanimously. D. Discussion on how to Expend Approximately $354,000.00 in Excess Public Housing Reserves by September 30, 2012 -Discussion was made by the board. Ideas included additional public housing at Morgan Manor and/or expanding the Fayetteville Housing Authority office. Mr. Jones requested that Ms. Sawin and Mr. Cabe get together on these two items and narrow it down to a final decision and report to the board at the regular meeting in July 2012. E. Discussion on the Start Date for the Two year Timeframe between the Fayetteville Housing Authority and Partners for Better Housing -Discussion was made by the board. Mr. Earnest advised the board that the two year contract started September 1, 2010 which means that the two years will be up August 31, 2012 and Partners will have to repay the $100,000.00+ they owe to Community Resources and Mr. Earnest suggested that the Housing Authority purchase the land back from Partners and utilize Steve Clark to help come up with a plan on how to best utilize this property. Mr. Jones requested that a special meeting be set up with the Fayetteville Housing Authority board and the Partners for Better Housing board to discuss this issue in August 2012. Ms. Sawin suggested that the Housing Authority's attorney, Jim Crouch also be present at this meeting. Prior to this special meeting Ms. Sawin and the board will talk with Steve Clark about what the Housing Authority's options could be should the land be re -purchased. F. Executive Directors Report -The board reviewed Ms. Sawin's written report. Mr. Jones requested an update on the Energy Performance contract. Ms. Sawin explained that it has been turned over to HUD for review and she will check with them on the status and get back to the board with a report. Mr. Jones also requested that Ms. Sawin send him the board agenda on Wednesday the week before the board meeting for his review Iand approval. Mr. Jones will then send it back to Ms. Sawin by Friday for her to distribute to the remainder of the board that day. There being no further business, meeting was adjourned until the next scheduled Regular Meeting on June 28, 2012 at 6:00 p.m. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAAPERSON ATTEST: _ SECRETARY