HomeMy WebLinkAbout2012-03-29 - Minutes - ArchiveMINUTES OF THE MARCH 29, 2012 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., March 29, 2012, in the City Administration Building, Room 111, Fayetteville,
AR.
Leon Jones, Jr., Chairman called the meeting to order at approximately 6:00 p.m.
Commissioners Present: Leon Jones, Jr., Hugh Earnest, Olivia Horn and
Matthew Cabe
Commissioners Absent: None
Others Present: Fredia Sawin, Laura Higgins (Fayetteville Housing
Authority), and Randy Hoeschen (Ledford Planning
and Engineering)
New Business
A. Interview Resident Board Member Applicants -Interviews were conducted with
the two applicants, Marilyn Shirmer and Jon Edwards and both were thanked for
their interest in serving on the board.
B. Elect New Resident Board Member to Serve from 3/29/12 to 12/29/13 -Mr. Cabe
then motioned to accept Jon Edwards as the new Resident Board Member,
seconded by Mr. Earnest and carried unanimously. Mr. Edwards will meet with
Mr. Jones and Ms. Sawin within the next couple of weeks.
C. Approval of Minutes of Previous Regular Board Meeting -No corrections or
changes to the February 23, 2012 Regular Meeting Minutes and the board
approved unanimously.
D. Approval of Minutes of Previous Special Board Meeting -No corrections or
changes to the March 2, 2012 Special Board Meeting and the board approved
unanimously. It was made clear however that the negotiations for the renewal
time to the Cell Tower Contract will be made when the contract ends in the year
2019. Ms. Sawin will have the Housing Authority attorney review the contract
and see if there is any way to end it sooner and thereby be able to negotiate the
renewal time.
E. Approval of February 2012 Financial Statements -Discussion made and Mr.
Earnest requested that Ms. Sawin re -send him an explanation from David Land on
the re-classified monies as shown in the Section 8 books. No corrections or
changes'to the February 2012 Financial Statements and the board approved
unanimously:.
117 .c 7 - �.ul�ii 1 «... 1� ^G1 L
F. Presentation of Agency Five Year Plan Fiscal Year 2012 to Fiscal Year 2016 -
Randy Hoeschen with Ledford Planning and Engineering -Mr. Hoeschen
presented the plan to the board and questions were asked. It was determined that
prior to a final approval, options will be discussed by the board at the yearly
retreat to be held in May 2012 and approval would be concluded by the May 24`s
or June 28th, 2012 Regular Meeting.
G. Approval of Resolution No. 926 -PHA Certifications of Compliance with the PHA
Plans and Related Regulations-AR097-Mr. Earnest motioned to table Resolution
No. 926 to a future meeting, seconded by Ms. Horn and carried unanimously.
H. Approval of Resolution No. 927 -PHA Certifications of Compliance with the PHA
Plans and Related Regulations-AR181-Mr. Earnest motioned to table Resolution
No. 927 to a future meeting, seconded by Ms. Horn and carried unanimously.
I. Executive Directors Report -Ms. Sawin reviewed her written report. The board
congratulated the Housing Authority Staff for their high performance for the
Public Housing and Section 8 Rental Assistance Program. Ms. Sawin will present
a resolution at the next board meeting concerning the 7.6 acres of land. Mr. Jones
requested that the executive director and chairperson of the board for Partners for
Better Housing be present and placed on the agenda as well. The Board Annual
Retreat will be scheduled for second or third Friday and Saturday of May 2012 at
the Fayetteville Library. Ms. Sawin will take care of the scheduling and confirm
the date and time with the board members. Mr. Jones will get with Ms. Sawin in
the next couple of weeks to draw up the agenda for the retreat.
There being no further business, meeting was adjourned until the next scheduled Regular
Meeting on April 26, 2012 at 6:00 p.m.
THE HOUSING AUTHORITY OF THE
CITY
OF
FA-YYE VILLE, ARKANSAS
CHAIRPERSON
ATTEST:
SECRETARY