HomeMy WebLinkAbout2011-11-17 - Minutes - ArchiveMINUTES OF THE NOVEMBER 17, 2011 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., November 17, 2011, in the City Administration Building, Room 111,
Fayetteville, AR.
Leon Jones, Jr., Chairman called the meeting to order at approximately 6:00 p.m.
Commissioners Present: Leon Jones, Jr., Olivia Horn, Hugh Earnest, Brittany
Kendrick and Matthew Cabe
Commissioners Absent: None
Others Present: Fredia Sawin, Laura Higgins (Fayetteville Housing
Authority) and Keith Chase (Constellation Energy)
Mr. Jones motioned to move "Item D. -Approval of Resolution No. 914 -Accepting the
Financial audit Statements for Fiscal Year Ended September 30, 2010" to next months
regular meeting in December 2011, seconded by Mr. Earnest and carried unanimously.
Mr. Jones motioned to remove "Item F. -Discussion -Outline Responsibilities of the
Executive Director to the Executive Session, seconded by Ms. Horn and carried _.
unanimously. (Later in the meeting it was determined to allow "Item H. -Discussion on
Purchase of Lot on Washington Avenue..." to pre -cede "Item G. -Constellation Energy's
Presentation" and all approved).
Old Business
1â–ºhiT
New Business
A. Approval of Minutes of Previous Annual Meeting -No corrections or changes to
the October 27, 2011 Annual Meeting Minutes and the board approved
unanimously.
B. Approval of October 2011 Financial Statements -No corrections or changes to the
October 2011 Financial Statements and the board approved unanimously.
C. Approval of Resolution No. 913 -Authorizing the Submission of Section 8
Management Assessment Program (SEMAP) Certification for Fiscal Year Ending
09/30/11 -Ms. Horn motioned to accept Resolution No. 913, seconded by Ms.
Kendrick and carried unanimously.
D. Succession Planning -Mr. Jones requested two key items for the board to consider.
One being changing the overall structure of the Housing Authority staff to
possibly include a Deputy Director to run the day to day operations of the
Authority and the Executive Director to set and execute the vision and
relationships, partnerships, etc... 'of the Authority, and secondly to change the
physical structure of the Authority to, include more office space for the staff. Mr.
Jones requested that the rest of the board members reflect upon this and any
suggestions or ideas would be greatly appreciated and looked at. Mr. Jones also
requested that Ms. Sawin send out a reminder to the board sometime after the
Thanksgiving holiday. A full discussion of this item will be conducted at the
board's annual retreat in the spring.
E. Discussion on Purchase of Lot on Washington Avenue Adjoining the PFBH 7.69
Acres Property -Mr. Earnest motioned to appropriate $40,000.00 to purchase the
lot on Washington Avenue adjacent to property currently owned by the Partners
Board, seconded by Mr. Cabe. Discussion was made by the board and it was
decided that Mr. Earnest would remove his motion and this item will be added to
the next regular meeting scheduled in December 2011.
F. Constellation Energy -20 Minute Presentation on Energy Conversation -Mr. Chase
gave his presentation and discussion was made by the board. The board agreed
that this could possibly be a great opportunity for the Housing Authority. Mr.
Jones requested that this item be added at the January 2012 regular meeting to
discuss further and decide if the Housing Authority should proceed. Mr. Chase
was thanked by the board for his presentation.
G. Executive Session -Upon return from Executive Session the board agreed that a
Deputy Director would be hired within the next six to twelve months and that Mr.
Jones will get with Ms. Savin to discuss the details. The board will be
responsible to hire the Deputy Director with the Executive Director helping with
the criteria for the position.
H. Executive Directors Report -Ms. Sawin reviewed her written report.
There being
no further
business,
meeting
was adjourned until the next scheduled Regular
Meeting on
December
15, 2011
at 6:00 p.m.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEILLE, ARKANSAS
CHAIRPERS
ATTEST:
SECRETARY