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HomeMy WebLinkAbout2009-09-24 - Minutes - ArchiveMINUTES OF THE SEPTEMBER 24, 2009 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 6:30 p.m., September 24, 2009, in the City Administration Building, Room 326, Fayetteville, AR. Olivia Horn, Chairperson called the meeting to order at approximately 6:30 p.m. Commissioners Present: Olivia Horn, Leon Jones, Jr. and Hugh Earnest Commissioners Absent: Mark Kinion Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) New Business A. Approval of Minutes of Previous Regular Meeting -Mr. Earnest requested a correction in the minutes under Section F, "trainting" to "training". Mr. Earnest motioned to accept the August 27, 2009 Regular Meeting Minutes with this correction, seconded by Mr. Jones and carried unanimously. B. Approval of August 2009 Financial Statements -Mr. Earnest motioned to accept the August 2009 Financial Statements, seconded by Mr. Jones and carried unanimously. C. Approval of Resolution No. 849, Approving Annual Salary Increases -Ms. Sawin advised the salaries were a cost of living adjustment of 4% across the board except for two of the maintenance men who received a $1.00 per hour raise. These two had recently been hired and needed their hourly pay adjusted accordingly. Mr. Earnest motioned to accept Resolution No. 849, seconded by Mr. Jones and carried unanimously. D. Approval of Resolution No. 850, Adopting Increase in Flat Rent Policy -Ms. Sawin explained the Flat Rent Policy for the board members. Questions were asked by the board and then Mr. Jones motioned to accept Resolution No. 850, seconded by Mr. Earnest and carried unanimously. E. Approval of Resolution No. 851, Adopting a New Procurement Policy -Ms. Sawin advised that HUD had made changes in their procurement requirements and had added new guidelines. Ms. Sawin announced at this time that the Fayetteville Housing Authority through R.J. Stidham & Associates applied for a competitive grant through the American Recovery & Reinvestment Act Grant which is part of the stimulus package. The Housing Authority received $556,800.00 for the Green Communities which will be used to install heat/air conditioners and new roofs at Morgan Manor. A press release has been submitted to the media. Mr. Jones then motioned to accept Resolution No. 851, seconded by Mr. Earnest and carried unanimously. F. Approval of Resolution No. 852, Approving Operating Budget Revision for FY 2009 -Ms. Sawin and the board reviewed some of the changes made in the current budget. Mr. Earnest motioned to accept Resolution No. 852, seconded by Mr. Jones and carried unanimously. G. Approval of Resolution No. 853, Approving Operating Budget for FY 2010 -Ms. Sawin advised that the 2010 budget is close to the 2009 and there are not any drastic changes in the new budget. Mr. Earnest motioned to accept Resolution No. 853, seconded by Mr. Jones and carried unanimously. H. Election of a New Resident Board Member -Ms. Horn announced that the board had interviewed two candidates and had selected Ms. Brittany Kendrick to be considered as the new resident board member. Ms. Kendrick is a Section 8 Housing Choice Voucher Participant. Mr. Earnest pointed out that the reason for their selection was the statement Ms. Kendrick had made on her application which said, "I would like to become more involved in my community and hopefully give back what I have been given." Mr. Earnest motioned to elect Brittany Kendrick as the new Resident Board Member, seconded by Mr. Jones and carried unanimously. Ms. Sawin will submit her information to the City of Fayetteville for approval. Mr. Earnest announced that Heather England from the University of Arkansas and Steve Davis will be meeting with him and Ms. Sawin on Monday, September 28, 2009 to try to work on devising a way to do a cost accounting system for the four public housing properties while using a HUD format. 1. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin stated that another RFP has been sent out for the Disaster Policy with a deadline of December 16, 2009. Mr. Jones and Ms. Sawin are working on other outlets and will keep the board advised. Ms. Sawin also announced that another application is being submitted through the Federal Home Loan Bank and they have all the necessary information to reapply. Mr. Earnest stated that the City of Fayetteville has adopted the two requests that have been made by the Housing Authority of $5,000,000.00 for the approval of Morgan Manor and $1,000,000.00 for redoing the outside of the Hillcrest Towers Building. These two items are a high priority from the City to their lobbyist, James Lee Whitt & Associates and hopefully they will be successful. Ms. Sawin also announced that the 202 (NOFA) is out and Mr. Stidham (Stidham & Assoc.) is working towards trying to get a grant through them as well. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYET/TEVILLE, ARKANSAS &� 1; L� CHAIRPERSON ATTEST: SECRETARY