HomeMy WebLinkAbout2009-04-23 - Minutes - ArchiveMINUTES OF THE APRIL 23, 2009 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
6:00 p.m., April 23, 2009, in the City Administration Building, Room 326, Fayetteville,
AR.
Olivia Horn, Chairperson called the meeting to order at approximately 6:15 p.m.
Commissioners Present:
Commissioners Absent:
Others Present:
Old Business
Olivia Horn, Hugh Earnest, Mark Kinion
and Leon Jones, Jr.
Beautiful Gibson
Fredia Sawin and Laura Higgins (Fayetteville
Housing Authority
A. Review of By -Laws to decide if any Changes are Needed -Mr. Jones reported that
his committee was unable to meet therefore, requested that this item be moved to
the next months meeting at which time his report will be ready.
New Business
A. Approval of Minutes of Previous Regular Meeting -Mr. Earnest motioned to
accept the March 19, 2009 Regular Minutes, seconded by Mr. Jones and carried
unanimously.
B. Approval of Special Meeting Minutes, March 31, 2009 -Mr. Earnest motioned to
accept the Special Meeting Minutes, seconded by Mr. Jones and carried
unanimously.
C. Approval of March 2009 Financial Statements -Mr. Earnest reported that the
meeting with David Land of Lindsey & Company went very well and much was
learned. Mr. Land agreed that the Housing Authority would benefit from
breaking down the principle functions into cost centers. Mr. Earnest will send out
to the board an example of a cost budget he will prepare and at the next couple of
meetings an item needs to be placed on the agenda to discuss whether this is
important enough to utilize and how it will be handled by the staff of the Housing
Authority. Mr. Earnest motioned to accept the March 2009 Financial Statements,.
seconded by Mr. Jones and carred unanimously.
D. Approval of Resolution No. 838, To Update Task Order #3 for Preparation and
Submission of Financing Applications -Ms. Sawin advised that there was some
confusion to the task order so this will revise some of the language in Task Order
4-
#3 and make more options available to the Housing Authority. The cost of Task
Order #3 remains the same. Mr. Earnest motioned to accept Resolution No. 838,
seconded by Mr. Jones and carried unanimously.
E. Approval of Resolution No. 839, Authorizing Executive Director, Fredia Sawin,
to Loan, Grant or Otherwise Invest the Section 8 Pre -2003 Excess Administrative
Funds -Ms. Sawin explained that this is pre -2003 Administrative Fee money
which the Dept. of Housing and & Urban Development and designated as
"Admin. Money" and not "HAP" which is money used for the rents of the
participants. According to Mr. Stidham of R.J. Stidham & Associates, The Dept.
of Housing and Urban Development has approved the use of this money
according to this resolution. Mr. Jones motioned to approve Resolution No. 839,
seconded by Mr. Earnest and carried unanimously.
F. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin
announced that $480.00 was raised at the Hillcrest Towers Fashion Show. This
money will be used towards the renovation of the kitchen. Ms. Sawin asked if
anyone wished to attend the June 26-30, 2009 Southwest NAHRO meeting and
Mr. Earnest requested to attend but only needs registration and not a hotel. If
anyone else wishes to attend they need to contact Ms. Sawin no later than May 8,
2009. The budget revision to increase travel express will be submitted for the
boards review at the August 2009 meeting. Ms. Sawin also announced that they
will be doing the "Tower of Flowers" this year and donations are welcomed. Ms.
Sawin advised that she did complete the RFPfor emergency planning which was
reviewed by Mr. Earnest and approved. This RFP is for the Hillcrest Towers
building only just to get an idea of the cost and bids must be submitted by May
15, 2009.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
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CHAIRPERSON
ATTEST: /
SECRETARY