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MINUTES OF THE AUGUST 19, 2008 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
5:30 p.m., August 19, 2008, in the City Administration Building, Room 326, Fayetteville,
AR.
Olivia Horn, Chairperson called the meeting to order at approximately 5:30 p.m.
Commissioners Present:. Hugh Earnest, Deborah Olsen, Olivia Horn,
Leon Jones, Jr. and Mark Kinion
Commissioners Absent: None
Others Present: Fredia Sawin and Laura Higgins (Fayetteville
Housing Authority)
Ms. Hom announced the passing away of the Housing Authority's prior director, Bromo
Wilson. Ms. Sawin reviewed his tenure with the Authority and stated that he would be
greatly missed by all. The Northwest Arkansas Housing District will be sending a
memorial to the Kiwanis Club in honor of Mr. Wilson.
Old Business
A. Approval of Resolution #819 -Approving the Fayetteville Housing Authority's
Fiscal Year 2007 Audit -Mr. Earnest requested to meet with the auditor and Ms.
Sawin will try to set that up with Sailor Khan. Mr. Kinion motioned to accept
Resolution #819, seconded by Mr. Earnest and carried unanimously.
New Business
A. Approval of Minutes of Previous Regular Meeting -Mr. Kinion motioned to accept
the July 15, 2008 Regular Meeting Minutes, seconded by Mr. Jones and carried
unanimously.
B. Approval of July 2008 Financial Statements -Mr. Kinion motioned to accept the
July 2008 Financial Statements, seconded by Mr. Jones and carried unanimously.
C. Approval of Resolution #821 -Adopting Revised Utility Allowances for the
Section 8 Housing Choice Voucher Program -Ms. Sawin advised that each year
utility costs are reviewed by the Housing Authority and it there is an increase of
over 10% in any one utility then amended utility allowances have to be adopted
according to HUD rules. Discussion was made by the board and Mr. Kinion
motioned to accept Resolution #821, seconded by Mr. Jones and carried
unanimously.
D. Approval of Resolution #822 -Approving Task Order #1 for Affordable Housing
Development Plan -The board discussed the task order and expressed a desire to
proceed with the market study and the two day retreat. Ms. Sawin advised that in
order to cover the cost a budget revision would need to be passed at the next
regular meeting. The board agreed that anything done will cost money and that it
is imperative that they proceed to begin the process. Mr. Earnest advised that R.J.
Stidham never received the original signed contract. Ms. Sawin advised she had
given Mr. Stidham a copy at the last regular meeting however she will remit
another to him this week. Mr. Earnest motioned to accept Resolution #822,
seconded by Mr. Jones and carried unanimously.
E. Approval of Resolution #823 -Approving Fiscal Year 2008 Public Housing
Operating Budget Revision -Ms. Sawin explained that revisions are done to make
changes needed in the original budget. Mr. Kinion motioned to accept Resolution
#823, seconded by Mr. Earnest and carried unanimously.
F. Go into Executive Session to Complete Executive Director (Fredia Sawin's)
Employee Evaluation -After adjournment into Executive Session the board
returned and reported that they were very pleased with Ms. Sawin's performance
in the day to day operations of the Housing Authority. The board encouraged Ms.
Sawin to actively participate in the vision currently being developed under the
Partners for Better Housing so that the board can move forward in the next several
months as preparations are being made for more affordable housing for the people
who need it in the Fayetteville area. Mr. Earnest then presented his idea of a
possible opportunity to purchase property on the corner of Leverett and Poplar
currently owned by the Niblock Family. This property currently contains 44
mobile homes and includes an adjacent apartment complex. Mr. Earnest also
suggested some property near the Scull Creek area.
G. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin
announced the Fall NAHRO Meeting in September. Mr. Earnest and Ms. Horn
requested to go down for one day only. Mr. Kinion was unable to attend and Ms.
Olsen will get back with Ms. Sawin by Friday, August 22, 2008 and let her know.
Mr. Earnest advised that he will arrange his own flight for the National NAHRO
meeting in October 2008.
There being no farther business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
CHAIRPERSON
M