HomeMy WebLinkAbout2008-07-15 - Minutes - ArchiveMINUTES OF THE JULY 15, 2008 REGULAR MEETING OF THE
HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
5:30 p.m., July 15, 2008, in the City Administration Building, Room 326, Fayetteville,
AR.
Olivia Horn, Chairperson called the meeting to order at approximately 5:30 p.m.
Commissioners Present: Hugh Earnest, Deborah Olsen, Olivia Horn,
Leon Jones, Jr. and Mark Kinion
Commissioners Absent: None
Others Present: Fredia Sawin, Laura Higgins (Fayetteville Housing
Authority) and R. J. Stidham (R.J. Stidham & Assoc.)
Old Business
None
New Business
A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept
the June 17, 2008 Regular Meeting Minutes, seconded by Mr. Kinion and carried
unanimously.
B. Approval of Minutes of Previous Special Meeting -Mr. Earnest motioned to accept
the June 20, 2008 Special Meeting Minutes, seconded by Ms. Olsen and carried
unanimously.
C. Approval of June 2008 Financial Statements -Financial statements were discussed
by the board. Mr. Earnest requested that in the future the board discuss the
possibilities of hiring a local company to maintain the Housing Authority's books.
Motion was made by Mr. Earnest to accept the June 2008 Financial Statements,
seconded by Ms. Olsen and carried unanimously.
D. Approval of Resolution #817 -Approving the Modification of the Fayetteville
Housing Authority Personnel Policy -Ms. Sawin reviewed the resolution and it
was discussed by the board. Motion was then made by Ms. Olsen to accept
Resolution #817, seconded by Mr. Earnest and carried unanimously.
E. Approval of Resolution #818 -Approving the Execution of the Segregation of
Duties Policy in Response to the Fiscal Year 2007 Audit Finding -Ms. Sawin
reviewed the resolution and it was discussed by the board. Motion was then made
by Mr. Kinion to accept Resolution #818, seconded by Ms. Olsen and carried
unanimously.
F. Approval of Resolution #819 -Approving the Fayetteville Housing Authority's
Fiscal Year 2007 Audit -Mr. Earnest requested that this item be tabled until the
next regular meeting to give him more time to review the audit and the board
agreed.
G. Introduction of New Development Service Consultant-R.J. Stidham (Stidham and
Associates) -Mr. Stidham gave an outline of R.J. Stidham & Associates objectives
and some of the different services he could offer. Discussion was made and Mr.
Stidham was thanked by the board for his time.
H. Approval of Resolution #820 -Approving the Execution of Development Services
Contract on a Task Order Basis with R.J. Stidham and Associates -Mr: Kinion
motioned to accept Resolution #820, seconded by Ms. Olsen, and carried
unanimously. The first task order to be completed will be a strategic planning
meeting and Mr. Earnest requested that all Partners for Better Housing Board
Members be prepared to attend these meetings.
I. Executive Directors Report -Ms. Sawin reviewed her written report. Mr. Earnest
and Mr. Jones requested to attend the Fall National NAHRO Meeting in San
Antonio, Texas. Ms. Sawin announced that if anyone else desired to go that they
must contact her by Friday, July 18, 2008. Ms. Sawin passed out the evaluation
sheets for her annual review and Mr. Earnest requested that "Executive Session"
be added to the next month's regular meeting agenda to discuss the evaluation.
Mr. Jones gave Ms. Sawin a complaint received by him through the mail
concerning Washington Plaza Apts. Ms. Sawin will check into the complaint to
see if it affected any individuals participating in a Housing Authority program. If
it is strictly a Washington Plaza issue she will forward the complaint to the
appropriate people to handle it. (For the record Washington Plaza Apartments is
not owned by the Fayetteville Housing Authority).
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITYOFFAYETTEVILLE, ARKANSAS
HAIRPERSON
ATTEST:
SECRETARY