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HomeMy WebLinkAbout2008-06-17 - Minutes - ArchiveMINUTES OF THE JUNE 17, 2008 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 5:30 p.m., June 17, 2008, in the City Administration Building, Room 326, Fayetteville, AR. Hugh Earnest, Vice -Chairperson called the meeting to order at approximately 5:30 p.m. Commissioners Present: Hugh Earnest, Deborah Olsen and Leon Jones, Jr. Commissioners Absent: Mark Kinion and Olivia Horn Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) Old Business Ms. Olsen reviewed the policies of the Housing Authority per the request by Ms. Horn at the last regular meeting. Ms. Olsen verified that policies were present and updated. The Housing Authority is in the process of adopting a new employee handbook and this will be presented to the board at a later date for approval. New Business A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept the May 20, 2008 Regular Meeting Minutes, seconded by Mr. Jones and carried unanimously. B. Approval of May 2008 Financial Statements -Financial statements were discussed by the board. Motion was made by Ms. Olsen to accept the May 2008 Financial Statements, seconded by Mr. Jones and carried unanimously. C. Approval of Resolution #815 -Approving the Distribution of Capital Funds as Outlined in the Annual Statement/Performance and Evaluation Report for Capital Fund Program Grant No. AR37P09750108-Ms. Sawin reviewed the proposed budgeted items for the Capital Fund Grant with the majority of the money going towards purchasing a new chiller for the Hillcrest Towers building. The board agreed that this was a much needed item. Motion was made by Ms. Olsen to approve Resolution #815, seconded by Mr. Jones and carried unanimously. D. Approval of Resolution #816 -Authorizing the Transfer of Section 8 Certificate of Deposit Funds -Ms. Sawin needed the board's permission to transfer the Section 8 Certificate of Deposit to another bank which is offering a better interest rate. Ms. Olsen motioned to approve Resolution #816, seconded by Mr. Jones and carried unanimously. E. Distribution of Responses to RFQ for Development Services and Scheduling of a Special Meeting to Make a Decision on the Best Consultant -Ms. Sawin will complete the copying of the five proposals received by the Housing Authority and will deliver them to the board on June 18, 2008. Ms. Olsen advised that she would come by the office and pick her packet up. Mr. Jones received his copies and the others will be delivered to the remaining board members. The board will rate each company and vote at the Special Meeting. Special Meeting was scheduled for Friday morning, June 20, 2008 at 7:30 a.m. The board will meet at Rick's Bakery, 1220 N. College Ave., Fayetteville, AR F. Executive Directors Report -Ms. Sawin reviewed her written report and asked if any of the board members wished to volunteer to help water the plants at the Hillcrest Towers building. Mr. Earnest volunteered to water one floor. If any other board members wish to volunteer they may contact Ms. Sawin at a later time. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE ClOF FAYETTEVILLE, ARKANSAS MAIRPERSON ATTEST: