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HomeMy WebLinkAbout2007-07-17 - Minutes - ArchiveMINUTES OF THE JULY 17, 2007 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 5:30 p.m., July 17, 2007, in the City Administration Building, Room 326, Fayetteville, AR. Richard Royal, Chairperson called the meeting to order at approximately 5:30 p.m. Commissioners Present: Richard Royal, Deborah Olsen, Mark Kinion and Olivia Horn Commissioners Absent: None Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) Mr. Royal requested that a Consent Agenda be added to next month's regular meeting to include the minutes and the financial statements. Ms. Horn so moved, seconded by Mr. Kinion and carried unanimously. Old Business A. Update on Morgan Manor Housing Project -This item is tied to the Partners for Better Housing Non Profit organization. Attorney has advised,that the non profit is required to have a Certificate of Adoption which needs to be signed by the entire board. Also, more financial paperwork newly required by the IRS will need to be completed. The attorney will be forwarding this form as soon as possible. The next scheduled meeting is August 21, 2007 at 6:00 p.m. B. Update on Non -Profit 5010 (Partners for Better Housing) Status at IRS Level - See Item A. New Business A. Approval of Minutes of Previous Regular Meeting -Mr. Kinion motioned to accept the June 19, 2007 Regular Meeting Minutes, seconded by Ms. Olsen and carried unanimously. B. Approval of June 2007 Financial Statements -Mr. Kinion motioned to accept the June 2007 Financial Statements, seconded by Ms. Olsen and carried unanimously. C. Approval of Resolution No. 792 Authorizing the Charge Off of Delinquent Accounts of Former Tenants for Period 02/01/07 -06/30/07 -Resolution was reviewed and questions asked. Mr. Kinion motioned to accept Resolution No. 792, seconded by Ms. Olsen and carried unanimously. D. Approval of Resolution No. 793 Authorizing the Write -Off of Certain Non - Expendable Equipment that was Junked -Mr. Kinion motioned to accept Resolution No. 793, seconded by Ms. Hom and carried unanimously. E. Approval of Resolution No. 794 Authorizing the Request for Donations to Cover the $8,000.00 Expended for the Willow Heights Headstart Room Addition & for Funds Needed for the Hillcrest Towers Chiller System -Ms. Hom added this to the agenda to discuss the need to apply for grants through the 501 C3 to try to regain the money spent for the Willow Heights Headstart project and also possibly to assist in putting a chiller system in the Highrise. Mr. Royal added the resolution needed to be amended to include the term "donations". Ms. Horn motioned to accept Resolution No. 794 with this amendment, seconded by Mr. Kinion and carried unanimously. F. Scheduling of Executive Director Annual Job Evaluation -Ms. Sawin passed out the evaluation form to be completed by each commissioner. Evaluation was scheduled to be conducted at the next regular meeting on August 21, 2007 at 5:30 p.m. Ms. Olsen motioned to accept, seconded by Ms. Hom and carried unanimously. G. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin advised that one individual had applied for the open board member position. Ms. Sawin encouraged the board that if they knew someone who is interested to have them fill out an application through the City. The advertisement for the opening will end July 25, 2007. Mr. Royal advised the board that he would remit a letter to the Mayor requesting that the Housing Authority be invited to any meetings addressing affordable housing through the City of Fayetteville. The board agreed that we should be represented at these meetings. Ms. Sawin will advise the board when the Willow Heights Headstart room is completed so that they can attend the ribbon cutting ceremony. Also, the board members were advised of the upcoming Fall NAHRO meeting to be conducted on September 19 through the 2151 at Hot Springs, AR. Ms. Horn and Ms. Olsen will attend. If anyone else wishes to attend they need to inform Ms. Sawin no later than August 3, 2007. Ms. Sawin reported that there are seven tenants at the Highrise who are in need of an air conditioner. The Attorney General is donating three of these air conditioners so there is only a need for four more donated units. There being no further business, meeting was adjourned. THE HOUSING AUTH�RITY OF CITY,AF,FAYET1fVILllE. ARK) KtckftARY�