HomeMy WebLinkAbout2007-02-20 - Minutes - ArchiveMINUTES OF THE FEBRUARY 20, 2007 REGULAR MEETING OF THE
• HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., February 20, 2007, in the City Administration Building, Room 326,
Fayetteville, AR.
Betty Turner, Chairperson called the meeting to order at approximately 8:00 a.m.
Commissioners Present: Betty Turner, Deborah Olsen, Mark Kinion
Richard Royal and Olivia Horn
Commissioners Absent: None
Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing
Authority)
Old Business
A. Update of Seven Hills $150,000 Permanent Supportive Housing Grant Proposal -
Ms. Sawin contacted Hugh Earnest last week and he has advised that HUD
decided not to extend the time frame for the $150,000.00 grant and that it is no
longer available. Ms. Sawin asked the board if they wanted to continue pursuing
the 28 units on the Morgan Manor site and the board agreed it would still be worth
while to keep trying until there were no more options available. Ms. Sawin will
call a couple of non profit developers that she knows in the area and get their
opinion on whether 28 units would be viable or whether the Housing Authority
needs to look at something bigger and report her findings back to the board at the
next meeting. Mr. Kinion requested that the board start helping by looking for a
possible developer in the area as well. Mr. Kinion motioned to form a
subcommittee with Olivia Horn to assist in this area, seconded by Ms. Olsen and
carried unanimously.
New Business
A. Approval of Minutes of Previous Regular Meeting -Mr. Kinion motioned to accept
the January 16, 2007 Regular Meeting Minutes, seconded by Ms. Olsen and
carried unanimously. Mr. Kinion motioned to accept the January 19, 2007
Special Meeting Minutes, seconded by Ms. Olsen and carried unanimously.
B. Approval of January 2007 Financial Statements -Ms. Sawin reviewed the financial
statements. Ms. Olsen motioned to accept the January 2007 Financial Statements,
seconded by Ms. Horn and carried unanimously.
I
C. Approval of Resolution No. 785 to Charge -Off Delinquent Accounts of Former
• Tenants for Period 10/01/06 — 01/31/07 -Ms. Sawin reviewed the delinquent
accounts with the board. Mr. Kinion asked how collections are made. Ms. Sawin
explained at this time amounts are only collected through the refund of state
income taxes and when someone tries to reapply for assistance. In the past, the
Credit Bureau was the source for collections and that option is no longer available.
Ms. Sawin will research and see if the Housing Authority can locate another
source of collections. Mr. Kinion motioned to accept Resolution No. 785,
seconded by Ms. Olsen and carried unanimously.
D. Approval of Resolution No. 786 Authorizing the Write -Off of Certain Non -
Expendable Equipment that was Junked -Motion was made by Mr. Kinion to
accept Resolution No. 786, seconded by Ms. Horn and carried unanimously.
E. Executive Directors Report -Ms. Sawin reviewed her written report. As there were
new board members present, Ms. Sawin went over the Capital Funds Program and
some of the upgrades that are currently being done and will be done in the future.
The board requested a tour of the housing sites to be added to the April 2007
Regular Meeting agenda. Ms. Sawin went over the reasons for the Section 8
waiting list being suspended for 30 days. The board requested that they be advised
if the waiting list is suspended again in the future. Mr. Kinion also requested
information on the 501 C3 non profit organization. Ms. Sawin explained that the
attorney had advised that it would take approximately one year to get the tax
exemption status. Mr. Kinion advised that things needed to go ahead and get
started by forming an advisory board and drawing up the by-laws for the
• organization. Mr. Kinion requested that the 501 C3 be in place by June 1, 2007
and will meet with Mr. Crouch to make sure it is completed by this time. After
that a work shop will be conducted to establish a clear mission and goals to reach
within the first year. Mr. Kinion motioned that the Fayetteville Housing Authority
work with the Partners for Better Housing to establish a 5010 by June 1, 2007,
seconded by Mr. Royal and carried unanimously. Mr. Kinion suggested that
everyone be on the lookout for possible board members and an advisory
committee so that hopefully members would be in place by this date. Ms. Horn
advised the board that in order to complete the therapy room at the Willow
Heights Head Start, an additional $8,000.00 needed to be raised to match the
$23,000.00 that will come from CBDG funds. This additional money would have
to be raised before September 1, 2007. Ms. Horn motioned to be allowed to try to
obtain this additional funding, seconded by Mr. Kinion and carried unanimously.
There being no further business, meeting was adjourned.
0
THE HOUSING AUTHORITY OF THE
• CITY OF FAYET LLE, ARKANSAS
O�
CHAIRPERSON
•
0
• FAYETTEVILLE HOUSING AUTHORITY
*1 North School Ave.
Fayetteville, AR 72701-5928
PH: (479)521-3850 'FAX: (479)442-6771
February 14, 2007
EXECUTIVE DIRECTOR'S REPORT
1. We have received word from Mr. Hugh Earnest
(Representative for Seven Hills Homeless Shelter)
that the $150,000 Supportive Housing Grant
will not be extended by HUD. HUD's review of the
grant concluded that there were not enough
funds allotted to build the 8 units, based on the
current prices of development for our area.
2. Public Housing has 3 vacancies, 0 at Willow Heights,
1 at Lewis Plaza, 1 at Hillcrest Towers, and 1 at
• Morgan Manor. The Section 8 Program is full. The
Shelter Plus Care Program has 6 participants and the
Disaster Voucher Program has 6 participants.
3. The Fayetteville Housing Authority has received
acknowledgment from REAC as to our 2006
PHAS (Public Housing Assessment Score) and
SEMAP (Section 8 Management Assessment Program)
scores. The PHAS score for 2006 is 88 and the
SEMAP score for 2006 is 100. Please see attached
paperwork.
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.II'p9 • a integrated assessment subsystem (nass)
• �`�EA
III�III RL ESTATE ASSESSMENT CENTER
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT February ]
individual reports
PHAS Physical Report for Fiscal Year 2006
PHA Informatinn
PHA Code;
R097
PHA Name:
Housing Authority of the City of
Fiscal Year
End:
09/30
Fayetteville
Inspection
Physical Number
Score 27 of 2 Systemic Deficiencies(not available)
(rounded) Projects:
No Phvsical Condition Credits were selected with the Management Assessment
Last Updated: 01/16/2007
•*Smoke detector violation.
The letter,,°a" is given if no health and safety deficiencies were observed other than for smoke detectors. The letter
"b" is given if one or more non -life threatening H&S deficiencies, but no life threatening H&S deficiencies were
observed other than for smoke detectors.
The letter; c" is given if there were one or more life threatening H&S deficiencies observed.
r 1
J
The sum of the sub -indicator scores may not equal the overall indicator score due to rounding.
as i
Download Acrobat RQader
Comments or Questions? Contact the REAC Technical Assistance Center.
https://wwwlI.hud.gov/HUD_Systems/nass/n_PHAS_Physical Report.cfm?fiscal_year=2... 2/14/2007
Overall Score
Inspection
Inspection
Unit
Property
Inspection
30 _
Release
Project ID
Number
Count
(Development)
100 - Point
Point
Reason
Date
Basis
Basis
01/15/2007
AR097002
251710
52
FAYETTEVILE
86c
25.9
Initial
HSG AUTH
12/22/2006
AR097001
251709
200
FAYETTEVILLE
90b
26.9
Initial
HSG AUTH
Last Updated: 01/16/2007
•*Smoke detector violation.
The letter,,°a" is given if no health and safety deficiencies were observed other than for smoke detectors. The letter
"b" is given if one or more non -life threatening H&S deficiencies, but no life threatening H&S deficiencies were
observed other than for smoke detectors.
The letter; c" is given if there were one or more life threatening H&S deficiencies observed.
r 1
J
The sum of the sub -indicator scores may not equal the overall indicator score due to rounding.
as i
Download Acrobat RQader
Comments or Questions? Contact the REAC Technical Assistance Center.
https://wwwlI.hud.gov/HUD_Systems/nass/n_PHAS_Physical Report.cfm?fiscal_year=2... 2/14/2007
rriA.� ivlanagemenL nc]fU1L
U'1'll, s integrated assessment subsystem (nass)
• sM 1111,1111
.o,;,,, REAL ESTATE ASSESSMENT CENTER February I
U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
•
individual reports
PHAS Management Report for Fiscal Year 2006
PHA Information
PHA Code:
AR097
PHA Name:
Housing Authority of the
Fiscal Year
End:
09/30
City of Fayetteville
Management Score 29
(rounded)
Management Sub-Indicator[2]
submission
Score
Maximum Score
1
Vacant Unit Turnaround Time
4.43
5.22
2
Capital Fund
9.13
9.13
Unexpended Funds Over Three Federal Fiscal Years (FFYS) Old
Excluded
Excluded
Timeliness of Fund Obligation
Excluded
Excluded
Adequacy of Contract Administration
2.28
2.28
Quality of the Physical Work
4.57
4.57
Adequacy of Budget Controls
2.28
2.28
3
Work Orders
5.22
5.22
Emergency Work Orders
2.61
2.61
Non -Emergency Work Orders
2.61
2.61
4
Annual Inspection of Dwelling Units and Systems
5.22
5.22
Annual Inspection of Dwelling Units
2.61
2.61
Annual Inspection of Systems Including Common Areas and Non-
Dwelling Space
2.61
2.61
5
Security
5.22
5.22
Tracking and Reporting Crime -Related Problems
1.74
1.74
Screening of. Applicants
1.74
1.74
Lease Enforcement
1.74
1.74
Drug Prevention and/or Crime Reduction Program Goals
Excluded
Excluded
6
Economic Self -Sufficiency
Excluded
Excluded
Total Management Score
29.2
30.0
Last Updated: 12/01/2006
(2)"Excluded" will be displayed inboththe Actual Score and Maximum Score columns when the PHA does not
use the optional sub-indicators/components. The points will be reallocated to other sub-indicators/components
by way of renormalization.
• The sum of the sub -indicator scores may not equal the overall indicator score due to rounding.
Comments or Questions? Contact the REAL Technical Assistance Center.
https://wwwll.hud.gov/HUD_Systems/nass/n PHAS Management Report.cfffi?fisca1_ye... 2/14/2007
•
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Little Rock Field Office. Region VI
Office of Public Housing Director
425 West Capitol Avenue, Suite 900
Little Rock, AR 72201
Phone (501)324-5933 - Fax (501)324-5448
iv w.hudgov
January 26, 2007
Ms. Fredia Sawin
Executive Director
Fayetteville Housing Authority
#1 North School Avenue
Fayetteville, AR 72701
Dear Ms. Sawin:
Thank you for completing your Section 8 Management Assessment Program (SEMAP) certification
for the FAYETTEVILLE HOUSING AUTHORITY. We appreciate your time and attention to the
SEMAP assessment process. SEMAP enables HUD to better manage the Section 8 tenant -based program
by identifying PHA capabilities and deficiencies related to the administration of the Section 8 program.
As a result, HUD will be able to provide more effective program assistance to PHAs.
The FAYETTEVILLE HOUSING AUTHORITY final SEMAP score for the fiscal year ended
9/30/2006 is 100%. The following are your scores on each indicator:
Indicator
I
Selection from Waiting List (24 CFR 982.54(d)(1) and 982.204(a))
15
Indicator
2
Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)
20
Indicator
3
Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR
20
982.516)
Indicator
4
Utility Allowance Schedule (24 CFR 982.517)
5
Indicator
5
HQS Quality Control (24 CFR 982.405(b))
5
Indicator
6
HQS Enforcement (24 CFR 982.404)
10
Indicator
7
Expanding Housing Opportunities
5
Indicator
8
Payment Standards (24 CFR 982.503)
5
Indicator
9
Timely Annual Reexaminations (24 CFR 5.617)
10
Indicator
10
Correct Tenant Rent Calculations (24 CFR 982, Subpart K)
5
Indicator
11
Pre -Contract HQS Inspections (24 CFR 982.305)
5
Indicator
12
Annual HQS Inspections (24 CFR 982.405(a))
10
Indicator
13
Lease -Up
20
Indicator
14
Family Self -Sufficiency (24 CFR 984.105 and 984.305)
NA
Indicator
15
Deconcentration Bonus
NA
Your overall performance rating is High.
The SEMAP rating is subject to change with the receipt of conflicting information from the [PA audit
• due 9 months after the end of the PHA fiscal year and when there has been a confirmatory review, and
the results have conflicting information
• Thank you for your cooperation with the SEMAP process. If you have any questions regarding this
matter, please contact Corey Grant, Public Housing Revitalization Specialist, at (501) 324-5933.
Sincerely,
of Public Housing
•
0
•
RESOLUTION NO. 785
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 10/01/06 - 01/31/07
A resolution of the Board of Commissioners of the
Fayetteville Housing Authority authorizing the charge off of
delinquent accounts of certain former tenants in the AR 97-1 & 2
Housing Projects for period of Octover 1, 2006 thru January 31,
2007.
NOW THEREFORE BE
IT
RESOLVED
BY
THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY
OF
THE CITY
OF
FAYETTEVILLE, ARKANSAS THAT:
Accounts in the amount designated, due from the former
tenants listed on the attached sheets are hereby authorized to be
charged off.
PASSED AND APPROVED THIS Xu DAY OF�u 2007.
E
is
IB
THE HOUSING AUTHORITY OF
CITY OF FAYETTEVILLE, AR
CHAIRPERSON
0
•
ATTACHMENT TO RESOLUTION NO. 785
CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS
10/01/06 - 01/31/07
APT.
NAME
RENT
OTHER
TOTAL
7-B
10-B
11-C
12-A
14-A
Tamvia Barron
Bethra Flowers
Pamela McCool
Viola Guyton
Lisa Carnes
429.00
36.00
0.00
0.00
70.00
360.00
40.00
262.00
395.00
470.00
789.00
76.00
262.00
395.00
540.00
16-B
Jerry Ramsey
173.00
0.00
173.00
19-A
20-C
22-B
23-B
25-B
26-B
Lacretta Wilborn
Barbara Goodhart
Amanda Parker
Luvenia Bell
Becky Thomas
Laura Alvarado
186.00
380.00
0.00
256.00
88.00
280.00
430.00
120.00
310.00
190.00
216.00
328.00
616.00
500.00
310.00
446.00
304.00
608.00
30-A
Bobbie Walker
345.00
415.00
760.00
328-C
Kalondra Nelson
46.00
418.00
464.00
331-C
418-C
Terry Oeleis
Alisha Dearing
351.00
107.00
885.00
435.00
11236.00
542.00
303
607
Donald Hutchinson
Ashley Pettey
168.00
158.00
110.00
210.00
278.00
368.00
703
Lance Marks
271.00
0.00
271.00
704
Patricia Watson
107.00
0.00
107.00
705
807
Patricia Motes
Mable Cox
0.00
105.00
102.00
150.00
102.00
255.00
1012
Graham Moss
127.00
80.00
207.00
1203
Terry Bolstad
765.00
90.00
855.00
TOTALS
41448.00
61016.00
TOTAL
10,464.00
0
r7
u
RESOLUTION NO. 786
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED.
WHEREAS, the HUD Manual 7510.1 provides for the write off of
certain non -expendable equipment that is junked, and
WHEREAS, the most recent list of equipment that has been declared
not in working order and non -repairable and has been junked needs
to be written off.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY, that the attached list of
equipment be written off the property ledger of the Fayetteville
Housing Authority.
(see attached list for equipment.)
PASSED AND APPROVED THIS aQ QDAY OF (l2t(Cd. 2007.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
1, )W, ,
CHAIRPERSON
ATTEST:
a
•
I�
u
is
ATTACHMENT TO RESOLUTION NO. 786
LIST OF EQUIPMENT TO BE WRITTEN OFF
DWELLING EQUIPMENT PROPERTY LEDGER NO. #1465.1
ITEM
NO. DESCRIPTION / PROPERTY SERIAL NUMBER AGE AMOUNT
228
Kenmore Refrigerator
E-64334800
9+yr.
$ 371.00
385
Brown Range
385-9800118
9+yr.
225.25
418
Kenmore Refrigerator
5-61629958
9+yr.
371.00
471
Hot
Point Refrigerator
SA -345009
9+yr.
333.00
495
Hot
Point Refrigerator
RA -319700
9+yr
545
Hot
Point Refrigerator
SA -344598
9+yr.
_333.00
333.00
573
Hot
Point Refrigerator
FR -808643
9+yr.
372.00
598
Hot
Point Refrigerator
AS -731492
8yrs.
377.00
618
Hot
Point Refrigerator
MT -791632
7yrs.
377.00
706
Hot
Point Refrigerator
HG -837959
3yrs.
342.00
TOTAL $3,434.25
DWELLING EQUIPMENT PROPERTY LEDGER NO. #1475.1
MAINTENANCE EQUIPMENT PROPERTY LEGDER NO. #1475.2
$ 0.00
$ 0.00