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Home My WebLink About2006-10-17 - Minutes - Archive• FAYETTEVILLE HOUSING AUTHORITY #1 NORTH SCHOOL AVE. FAYETTEVILLE, AR 72701 PH: (479)521-3850 FAX: (479)442-6771 AGENDA FAYETTEVILLE HOUSING AUTHORITY REGULAR MEETING 8:00 Tuesday OCTOBER 17th, 2006 I. ROLL CALL City Admin. Bldg. Rm. #326 113 W. Mountain St. II. OLD BUSINESS A. UPDATE ON SEVEN HILLS $150,000 PERMANENT SUPPORTIVE HOUSING GRANT PROPOSAL. fs B. FURTHER DISCUSSION OF PREFERENCE FOR HOMELESS INDIVIDUALS AND FAMILIES AS REQUESTED IN REFERENCE TO THE VIOLENCE AGAINST WOMEN ACT. Ls • III. NEW BUSINESS A. APPROVAL OF MINUTES OF PREVIOUS REGULAR MEETING. fs B. APPROVAL OF MINUTES FOR SPECIAL MEETING ON SEPTEMBER 28TH, 2006.E C. APPROVAL OF SEPTEMBER 2006 FINANCIAL STATEMENTS. D. DISCUSSION TO POSSIBLY CHANGE THE TIME AND PLACE OF FUTURE BOARD MEETINGS. jr E. ELECTION OF CHAIRMAN AND VICE CHAIRMAN. F. EXECUTIVE DIRECTORS REPORT. fs N. ADJOURNMENT n LI MINUTES OF THE OCTOBER 17, 2006 ANNUAL MEETING OF THE • HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Annual Session at 8:00 a.m., October 17, 2006, in the City Administration Building, Room 326, Fayetteville, AR. Betty Turner, Vice -Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Janet Richardson, Deborah Olsen and Betty Turner Commissioners Absent: Richard Royal Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) Old Business A. Update of Seven Hills $150,000 Permanent Supportive Housing Grant Proposal - Ms. Sawin passed out a copy of Quadel's outline and cost estimate to draw up a RFP and select a developer to draw up a project that would work on the Morgan • Manor site. Quadel suggested to Ms. Sawin that it might be better to have an architect look at the site first to see how many units could possibly be built prior to hiring a developer. If the site will not hold very many additional units, the Housing Authority could just hire a general contractor instead of a developer. Ms. Richardson motioned to hire an architect already contracted with the Housing Authority (Ledford Engineering) to access the property at Morgan Manor and give their opinion, seconded by Ms. Olsen and carred unanimously. A special meeting will be conducted to vote on the task order with Quadel sometime in November 2006. B. Further Discussion of Preference for Homeless Individuals and Families as Requested in Reference to the Violence Against Women Act -Ms. Sawin will keep this on the agenda until the regulations are finalized by HUD and also keep Peace at Home updated. Ms. Sawin mentioned that it might be good to look at just an overall "homeless" preference which would include women in the Peace at Home shelter. New Business A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept the September 19, 2006 Minutes, seconded by Ms. Richardson and carried unanimously. 0 n U 0 B. Approval of Minutes for Special Meeting on September 28, 2006 -Ms. Olsen motioned to accept the September 28, 2006 Minutes, seconded by Ms. Richardson and carried unanimously. C. Approval of September 2006 Financial Statements -Ms. Richardson motioned to accept the September 2006 Financial Statements, seconded by Ms. Olsen and carried unanimously. D. Discussion to Possibly Change the Time and Place of Future Board Meetings -Ms. Richardson asked the board to think about possibly changing the time or place or both over the next few weeks and at the next regular meeting a decision will be made as to whether to make any changes. E. Election of Chairman and Vice Chairman -Ms. Olsen nominated Ms. Turner as Chairman and Ms. Richardson nominated Mr. Royal as Vice Chairman. Ms. Olsen motioned to accept Betty Turner as Chairman and Richard Royal as the Vice Chairman, seconded by Ms. Richardson and carried unanimously. F. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Richardson asked if the ribbon cutting ceremony for the playground equipment at Lewis Plaza could me moved up until after November 1, 2006 as she will be out of town. Although CDBG was unable to issue a grant for this year, Ms. Sawin will reapply next year to try and get the playground equipment for Morgan Manor. Advertisement for the new board member has been published and the deadline to apply is October 27, 2006. At the end of the deadline the city clerk will turn over the applications and the board can then set up interviews. Ms. Olsen invited all to attend the Halloween Party for the children to be conducted at the Lewis Plaza Community Center on October 28, 2006. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS t.E rpg Chairpersbn ATTEST: J 1 • FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT October 11, 2006 1. The Lewis Plaza Play Ground Equipment is installed and the fall safe material is the final touch. The ribbon cutting ceremony should be scheduled either this week or the first of next week. I will notify the board with an exact date and time. 2. Public Housing has 3 vacancies, 2 at Willow Heights, 0 at Lewis Plaza, 0 at Hillcrest Towers, and 1 at Morgan Manor. The Section 8 Program is full. The Shelter Plus Care Program has 7 participants and the Disaster Voucher Program has 6 participants. 3. The City of Fayetteville Community Development • Block Grant Program has made their decision of funded activities for the 2007 year grant. Due to budget constraints, the Morgan Manor Playground project and the Seven Hills Homeless Center Permanent Supportive Housing project will not be included in the 2007 Action Plan. Please see attached verification. 4. The Opening on the Board has been publicized and the application deadline is October 27th, 2006. Please see enclosed affidavit of Publication. The applications are being accepted by the City Clerk's office. 0 aVF eve • i ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS September 20, 2006 Ms. Fredia Sawin Fayetteville Housing Authority 1 North School Ave. Fayetteville, AR 72701 Dear Ms. Fredia Sawin, Thank you for your interest in the City of Fayetteville, Community Development Block Grant. Due to budget • constraints, the Morgan Manor Playground project will not be included in the 2007 Action Plan. Please call 479-575-8260 if you have any questions. • 113 WEST MOUNTAIN ST 72701 479-575-8260 FAX 479-444-3445 TaVe evI le 1 ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS September 20, 2006 Ms. Fredia Sawin Fayetteville Housing Authority 1 North School Ave. Fayetteville, AR 72701 Dear Ms. Fredia Sawin, Thank you for your interest in the City of Fayetteville, Community Development Block Grant. Due to budget • constraints, the Seven Hills Homeless Center Permanent Supportive Housing project will not be included in the 2007 Action Plan. Please call 479-575-8260 if you have any questions. Ids, CGFM Resources Director E 113 WEST MOUNTAIN ST 72701 479-575-8260 FAX 479-444-3445 roou neuawa orroaraK�Tr u Arkansas Democrat 700azette Northwest Arkansas Times Benton County Daily Record P. O. BOX 1607 FAYETTEVILLE, AR 72702 PHONE: 479-571-6415 AFFIDAVIT OF PUBLICATION I, Karen Caler, do solemnly swear that I am Legal Clerk of the Arkansas Democrat Gazette newspaper. Printed and published in Benton County Arkansas, (Lowell) and that from my own personal knowledge and reference to the files of said publication, the advertisement of: BOARD AND COMMITTEE OPENING Was inserted in the Regular Editions: September 27, 2006 Publication Charge: $91.98 �— E)L�`�� Subscribed an sworn to before me j,t ;� OCT 3 2006 This ay o , 2006. i1 tl Notary PublicuJn,nQ�..Gv.U� My Commission Expires: Sharlene D. Williams Notary Public State of Arkansas My Commission Expires October 18, 2014