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Home My WebLink About2006-09-19 - Minutes - ArchiveMINUTES OF THE SEPTEMBER 19, 2006 REGULAR MEETING OF THE • HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., September 19, 2006, in the City Administration Building, Room 326, Fayetteville, AR. Betty Turner, Vice -Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Janet Richardson, Deborah Olsen Richard Royal and Betty Turner Commissioners Absent: None Others Present: Fredia Sawin, Laura Higgins (Fayetteville Housing Authority), Judith Selle and Shakia Jordan (Peace At Home Family Shelter) • Old Business A. Update on Seven Hills $150,000 Permanent Supportive Housing Grant Proposal - Ms. Sawin reviewed the Housing Authority's current position on the grant proposal. All instructions given to Ms. Sawin in the last meetings had been followed through and now are waiting for further written instructions from HUD and Quadel. Ms. Sawin did apply for the CDBG funds as by the deadline of September 8, 2006 however the determination of funding will not be made until a later time. Ms. Sawin" and Ms. Richardson were able to meet with several HUD employees at the Fall NAHRO conference held in Eureka Springs, Arkansas. Ms. Sawin explained that it is still up in the air on whether we can use our Capital Funds as they are only to be utilized for the Public Housing program and HUD has not confirmed in writing as to whether this would be a possibility. Mr. Slater from HUD suggested that the land at Morgan Manor be looked at and see how many units could be built on the land and then write a project or grant proposal and apply through ADFA for the extra funds to build. Ms. Sawin said that this way the Housing Authority could end up with more than eight units. The other suggestion was to take the vacant.land out of the ACC and apply for a loan using this land as collateral. Mr. Westover suggested applying for project based vouchers and using up tol5% of your current vouchers to use for operating subsidies. Ms. Sawin requested a motion to redo her task order to Quadel to update and cover these issues. Mr. Royal so moved, seconded by Ms. Olsen and carried unanimously. 0 B. Executive Director's Annual Evaluation -Job Function Determination -Ms. Sawin • only received four of the evaluation forms back. Mr. Royal will complete his today and turn in to Ms. Sawin by the end of the day. New Business A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept the August 15, 2006 Minutes, seconded by Ms. Richardson and carried unanimously. B. Approval of Minutes for Special Meeting on August 181h, 2006 -Mr. Royal motioned to accept the August 18, 2006 Minutes, seconded by Ms. Olsen and carried unanimously. C. Approval of Minutes for Special Meeting on September 7`h, 2006 -Ms. Richardson motioned to accept the September 7'h, 2006 Minutes, seconded Ms. Olsen and carried unanimously. H. Proposal from Peace At Home Family Shelter Requesting the Board to Consider a Policy of Granting Preference for Public Housing or Section 8 Housing for Women who are Homeless due to Domestic Violence -Ms. Selle and Ms. Jordan gave their presentation to the board concerning their desire for a preference for women of domestic violence. Questions were asked by the board and comments made concerning this issue. Ms. Selle and Ms. Jordan were thanked by the board for their time and presentation. Ms. Sawin explained that the new law going into effect is to protect women of domestic violence from loosing their housing once they get in place. This is a new law and the regulations have not been set yet by • HUD and as soon as they are, then the Housing Authority will update the Section 8 and Public Housing plans. Ms. Sawin stated that there are a lot of options and they will be addressed in the future. The board agreed to wait for the regulations to come out to address this issue and get back with Peace At Home. D. Approval of August 2006 Financial Statements -Mr. Royal moved to accept the August 2006 Financial Statements, seconded by Ms. Richardson and carried unanimously. E. Approval of Resolution No. 777 -Resolution Approving Annual Salary Increases - Ms. Sawin explained that this years annual raises were based upon the cost of living increase as published by the federal government. The increase was a 3.7% across the board excluding the executive director due to her evaluation not being completed at this time. The board will reconvene on September 28, 2006 to complete the executive director's evaluation and discuss any possible increase. Mr. Royal will contact Ms. Sawin and let her know if an Executive Session is required or a special meeting. If an increase is approved it will be retroactive to October 1, 2006. Mr. Royal motioned to accept Resolution No. 777, seconded by Ms. Olsen and carried unanimously. F. Approval of Resolution No. 778 -Resolution to Charge off Delinquent Accounts of Former Tenants for Period 06/01/06 — 09/30/06 -Ms. Olsen motioned to accept Resolution No. 778, seconded by Ms. Richardson and carried unanimously. 0 11 • 40 G. Approval of Resolution No. 779 -Resolution Authorizing the Write -Off of Certain Non -Expendable Equipment that was Junked -Mr. Royal motioned to accept Resolution No. 779, seconded by Ms. Olsen and carried unanimously. I. Resignation of Board Member -Ms. Sawin passed around the copy of the letter from Dr. Robin Ross advising that she was resigning her post from the board effective immediately. This resignation was accepted by the board members and a request for Ms. Sawin to write up a letter of thanks for her services. Ms. Sawin and the board will start the process of filling this vacant board position. J. Executive Directors Report -Ms. Sawin reviewed her written report and advised the board members as soon as she knows the exact date of the ribbon cutting for the Lewis Plaza playground equipment, she will let them know. Ms. Sawin stated that the incinerator issued has been resolved and closed and also the Section 8 SEMAP score which was appealed by the Housing Authority has been increased from 88% to 100%. An award was given to the Housing Authority at the Fall NAHRO conference. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS �� b, Chairper on ATTEST: Win FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT SEPTEMBER 12, 2006 1. The Lewis Plaza Play Ground Equipment should be breaking ground within the next couple of weeks. ARKOMA Playgrounds & Supply promises to have it completed by the second week of October, 2006. I will notify the Board of the ribbon cutting date. 2. Public Housing has 3 vacancies, 1 at Willow Heights, 1 at Lewis Plaza, 0 at Hillcrest Towers, and 1 at Morgan Manor. The Section 8 Program is full. The Shelter Plus Care Program has 6 participants and the Disaster Voucher Program has 5 participants. 3. The Hillcrest Towers incinerator issue has been • resolved and sufficiently closed. There had to be a public notice in order to close the matter and after the notice was published, there was no objection filed. The letter from Mr. Crouch is enclosed in your Board Packets. 4, The Little Rock HUD Office has reviewed our appeal to the Section 8 SEMAP score for our fiscal year 2005. There was apparently some sort of computer problem which lowered our score from 100 to 88. HUD found this problem and corrected it and in turn corrected our score and we now are back at the 100 mark. 9 • FAYETTEVILLE HOUSING AUTHORITY 1 North School Fayetteville, AR 72701 479-521-3850 479-442-6771(fax) September 29, 2006 Robin Ross, M.D. 1251 N. Leverett Ave. Fayetteville, AR 72703 Dear Dr. Ross: The Fayetteville Housing Authority Board of Commissioners reluctantly accepted your resignation at their regular meeting on September 26, 2006. On behalf of the Board of Commissioners, I would like to thank you for your service to the Fayetteville Housing Authority and your commitment to improving affordable housing for lower income families in Fayetteville. • Sincerely, redia Sawin Executive Director 40 JU IC CUVV IVL IL -VV IM Robin Ross, MD O1251 N. Levered Ave. • Fayetteville, AR 72703 479-443-9800 phone 479-443-805fELX September 12, 2006 Fredia Sawin Fayetteville Housing Authority Hillcrest Towers Fayetteville, AR This letter is to inform you of my resignation from the Fayetteville Housing Authority Board effective immediately. Please let me know if there are others I am required to notify. Respectfully, 6 f" (IAAP • Robin Ross, MD. 9 Specializing in Adult Psychiatry • • PEACE at FAMILY SHELTER P.O. BOX 1923 FAYETTEVILLE, AR 72702 OFFICE: 479-444-8310 FAX: 479-587-1817 *OTL I N E: 479-442-9811 OLL FREE: 877-442-9811 www.peaceathomeshelter.org Dr. Robin Ross President of the Board Fayetteville Housing Authority 1 North School Street Fayetteville, Arkansas 72701 Dear Dr. Ross, Since 1977, the Peace At Home Family Shelter has been working in Northwest Arkansas to END domestic violence by providing services and shelter to survivors of domestic violence. In the past year we have helped hundreds of women and children establish violence -free homes and lives. When a woman is fleeing a domestic violence situation, most often she, along with her children, is forced to leave her home. She is most often without financial or emotional resources. Finding a safe and affordable place to live is her first challenge. Without a place to live, she has little choice but to take her children and herself back into a damaging and dangerous situation. The impact on children witnessing domestic violence is very significant and it is crucial to get the children with their mothers into a safe home as quickly as possible. We currently collaborate with many agencies in the community in our quest to provide survivors with the chance to live violence -free lives. Your agency has been an extremely important component of this collaboration. We request that your board consider a policy of granting preference for public housing or Section 8 housing for women who are homeless due to domestic violence. HUD guidelines encourage such a guideline. In Arkansas there are at least six Public Housing Authorities that we know of that currently give preference or expedited services to income -eligible victims of domestic violence. Having expedited housing for the women and children we serve would increase the likelihood that survivors are able secure safe and affordable housing and to live violence -free lives. Such a policy will not only help the women, but will benefit the many children who need and should have safe housing their mothers can afford. • We would greatly appreciate if you would consider this proposal and we would be more than happy to provide you additional information or meet with your board about our proposal. Please feel free to contact me with any questions you may have. I look forward to hearing from you. S'7 , Judith Ile, CEO Peac At Home Family Shelter, Inc. Cc: Frieda Sawin U • CYPERT9 CROUCH, CLARK & HARWELL ATTORNEYS AT LAW • Courtney C. Crouch (1912-1975) 111 HOLCOMB STREET P.O. Box 1400 James E. Ciouch SPRINGDALE ARKANSAS 72765-1400 William M. Claktc, Jr. TELEPHONE (479) 751-5222 Charles L. Harvie!! Marcus W. Van Peh TELECOPIER (479 ) 751-5777 ccchlaw@sbcglobal.net LL.M. in Agricultural Law September 6, 2006 Fredia Sawin Fayetteville Housing Authority #1 North School Fayetteville, AR 72701 Re: ADEQ Matter Dear Fredia: Senior Counsel James D. Cypert R. Jeffrey Reynerson Chris R. Reed t Kimberly A. Cordes o Tina M. Hodne $ t I.L.M. in Taxation o Licensed in AR, FL and OH $ Licensed in AR and MO Enclosed please find for your file a copy of a letter from the ADEQ concerning the settlement with them. While I am sure you thought everything was over and done with, there had to be a public notice in order to close this matter nut_ Annarpntly_ thprp was nn • objection to the notice that was published on this case and it is sufficiently closed. I will, therefore, close my file. Thank you very much for allowing me to be of service to you. Kindest regards. JEC/td Enclosure Sincerely, CYPER/"%T,AC.RO'�UpCH, CLARK & HARWELL James E. Crouch � IInr�co72W6� C1n i ADEQ Department of Environmental Duality September 1, 2006 James E. Crouch Attorney at Law Cypert, Crouch, Clark & Harwell PO Box 1400 Springdale, Arkansas 72765 RE: Consent Administrative Order (CAO) LIS#: 06-056 Hillcrest Towers, City of Fayetteville, Arkansas AFIN: 72-01077 Dear Mr. Crouch: With the recent expiration of the required public notice period for this CAO, which produced no comments, and the fact that the monetary settlement amount for the Order has been received, all the terms of the Order have been fulfilled and it may now be closed. This is your written notice that LIS -06-056 has been formally closed in the Air and Legal Divisions of ADEQ. • Your cooperation in resolving the compliance issues involved in this matter are appreciated. If you have any questions concerning this matter, please contact me at 479.927.3257 (15). • Sincerely, / �(P I',%A C";- C C'—S.Sczz' Dennis Griesse Enforcement Administrator Air Division cc: Deborah Pitts, ADEQ Legal Division Jay Ellis, District 1 ADEQ Air Inspector AIR DIVISION - Enforcement Branch 8001 NATIONAL DRIVE/ POST OFFICE BOX 8913 / LITTLE ROCK, ARKANSAS 72219-8913 / TELEPHONE 501.682.0729 /FAX 501-682-0059 w adeq.state.acus I 0� qb jTDO Ililllll �� '4$w August 31, 2006 Ms. Fredia Sawin Executive Director Fayetteville Housing Authority #1 North School Avenue Fayetteville, AR 72701 Dear Ms. Sawin: U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Little Rock Field Office, Region VI Office of Public Housing Director 425 West Capitol"Avenue, Suite 900 Little Rock, AR 72201 Phone (501)324-5933 - Fax (501)324-5448 m�w.hud.gov This is in response to your letter dated January 31, 2006, submitting a request to appeal the Section 8 Management Assessment Program (SEMAP) score for the fiscal year ended 9/30/05. The initial rating was Standard (88%), due to a five points rating on Indicator 9 Timely Annual Reexaminations and a zero rating on Indicator 12 Annual HQS Inspections. • The documentation you submitted has been verified and warrants correcting Indicator 9 Timely Annual Reexaminations from 5 points to 10 points and Indicator 12 Annual HQS Inspections from zero points to 10 points. The FAYETTEVILLE HOUSING AUTHORITY revised final SEMAP score for the fiscal year ended 9/30/2005 is 100%. The following are your scores on each indicator: Indicator 1 Selection from Waiting List (24 CFR 982.54(d)(1) and 982.204(a)) 15 Indicator 2 Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507) 20 Indicator 3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 20 982.516) Indicator 4 Utility Allowance Schedule (24 CFR 982.517) 5 Indicator 5 HQS Quality Control (24 CFR 982.405(b)) 5 Indicator 6 HQS Enforcement (24 CFR 982.404) 10 Indicator 7 Expanding Housing Opportunities 5 Indicator 8 Payment Standards (24 CFR 982.503) 5 Indicator 9 Timely Annual Reexaminations (24 CFR 5.617) 10 Indicator 10 Correct Tenant Rent Calculations (24 CFR 982, Subpart K) 5 Indicator 11 Pre -Contract HQS Inspections (24 CFR 98'2.305) NA Indicator 12 Annual HQS Inspections (24 CFR 982.4051(a)) 10 Indicator 13 Lease -Up 20 Indicator 14 Family Self -Sufficiency (24 CFR 984.105 and 984.305) NA " Indicator 15 Deconcentration Bonus NA Your overall performance rating is High CI 2 The SEMAP rating is subject to change with the receipt of conflicting information from the IPA audit due 9 months after the end of the PHA fiscal year and when there has been a confirmatory review, and the results have conflicting information. We appreciate your cooperation with the SEMAP process. If you have any questions regarding this matter, please contact Corey Grant, Public Housing Revitalization Specialist, at (501) 324-5933, ext. 3541. A of Public Housing V RESOLUTION NO. 777 RESOLUTION APPROVING ANNUAL SALARY INCREASES WHEREAS, the Approved budgets for the Housing Authority allows for salary increases for certain personnel: NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of salaries listed below are approved effective October 1, 2006. NAME & POSITION PRESENT SALARY PROPOSE SALARY Fredia Sawin Executive Director $50,253 $50,253 Laura Higgins Administrative Asst/Section 8 Dir. $39,912 $41,389 Kyra McCown Public Housing Director $33,786 $35,036 Alexia Myer Section 8 Asst./Inspector $24,440 $25,344 Jan Simco/Fss Coordinator $27,959 $28,993 • Jennifer Denning Public Hous. Asst & Inspector $23,920 $24,805 Mikeal Atwell Maintenance Working Foreman $37,057 $38,428 David Butt Maint-Mechanic A $25,179 $26,111 Rick Durham Maint-Aide A $22,997 $23,848 William Drain Maint-Aide A $21,127 $21,909 PASSED AND APPROVED THIS DAY OF -Ei zy 6t 2006. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS IclA .0ui CHAIRPERSON •ATTEST: ' !• SECRETARY C7 r.t r\ LJ Mrui'�- L] 2�. ' V��•C y �. y> O •o N N. V aj V• t O LS z « CJ '° id •� � ' a+dC�� i 1y � < N w Vl yt .a N V 00 .vg R NT AL 7 � •� � ° 'fiE a.�'"� �I'�to �,•�� n7� e€ cvo y iihh M >>,, 4 N N t y u v 5_ 8- vi p _U v R w •�� 5 o c y °u.5 c� mo u,0 L � p, C u o 4J c o ,.•uJ c v• C�" v .�'O ow tIJ G C y yJ p01 � O u �iC¢y>�57o6v�O�vv v u O N 00 u d. b6 > N y y Q p c5vv v ASF V • RESOLUTION NO. 778 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 06/01/06 - 09/30/06 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 & 2 Housing Projects for period of June 1, 2006 thru September 30, 2006. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS DAY OF ' 2006. ATTEST: SECRETARY THE HOUSING AUTHORITY OF CITY OF FAYETTEVILLE, AR S�A�(/t-Y.yc N • a. • • ATTACHMENT TO RESOLUTION W. 778 CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS 06/01/06 - 09/30/06 APT. NAME RENT OTHER TOTAL 2-A 5-B 7-B 9-A 25-D 29-D 30-3 30-C Rachel Fox Kasey Lambert Jennifer Clements Benita Anderson Laura Hamilton Jason Snow Robert Caudle Amber Houston 18.00 484.00 60.00 738.00 858.00 45.00 720.00 319.00 502.00 395.00 895.00 420.00 365.00 475.00 550.00 420.00 11158.00 11223.00 11270.00 520.00 879.00 955.00 520.00 739.00 30-D 322-C 333-C Argie Fletcher Lisa Prevatt Melissa Hardy 168.00 265.06 31.00 616.00 464.00 660.00 784.00 729.06 691.00 338-C 340-C 343-C Shayla Pinkney Brooke Thomas Nadine Gretch 0.00 29.00 7.00 265.50 440.00 180.00 265.50 469.00 187.00 355-C Reginald Ballard 330.00 90.00 420.00 421-C Jacqueline Hanna 179.00 363.00 542.00 TOTALS 41251.06 71100.50 TOTAL 11,351.56 • 0 RESOLUTION NO. 779 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached list for equipment.) PASSED AND APPROVED THIS L�DAY OF 2006. ATTEST: SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS .Iv CHAIRPERSON ATTACHMENT TO RESOLUTION NO.779 LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EOUIPMENT PROPERTY LEDGER NO. #1465.1 ITEM NO. DESCRIPTION / PROPERTY SERIAL NUMBER AGE AMOUNT 167 Kenmore Refrigerator 5-61231838 9+yr. $ 369.00 184 Kenmore Refrigerator E-64334754 9+yr. 369.00 270 Brown Range D-660033 9+yr. 229.30 295 Brown Range D-660021 9+yr. 224.25 317 Brown Range 6B-81783 9+yr 224.25 322 Brown Range 3V-4049 9+yr. 225.25 469 Kenmore Refrigerator 083730917 9+yr. 371.00 504 Hot Point Refrigerator RA -318186 9+yr. 333.00 507 Kenmore Refrigerator 0526088599 9+yr. 371.00 541 Hot Point Refrigerator SA -344724 9+yr. 333.00 547 Hot Point Refrigerator LA -319569 9+yr. 333.00 575 • Hot Point Refrigerator FR -802987 9+yr. 372.00 641 Hot Point Refrigerator LV -804451 9+yr. 377.00 699 GE Refrigerator SF -813177 3yrs. 342.00 704 Hot Point Refrigerator HG -849776 2yrs. 342.00 TOTAL $4,815.05 DWELLING EQUIPMENT PROPERTY LEDGER NO. #1475.1 MAINTENANCE EQUIPMENT PROPERTY LEGDER NO. #1475.2 9 $ 0.00 $ 0.00