HomeMy WebLinkAbout2006-08-15 - Minutes - ArchiveMINUTES OF THE AUGUST 15, 2006 REGULAR MEETING OF THE HOUSING
• AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., August 15, 2006, in the City Administration Building, Room 326, Fayetteville,
AR.
Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m.
Commissioners Present: Robin Ross, Janet Richardson, Deborah Olsen
Richard Royal and Betty Turner
Commissioners Absent: None
Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing
Authority), Hugh Ernest (Seven Hills Board), Rick
McCabe (Public Housing Security Officer)
Old Business
• A. Determine Methodology of Selecting Hourly Rate Consultant and Schedule of
Meeting to Complete Selection Process -Dr. Ross suggested having Ms. Sawin
review the bids and determine if Quadel's hourly rate is reasonable with the other
bids and if so have Ms. Sawin accept their bid. If it is determined that they are not
reasonable, it can be discussed at the next board meeting. Ms. Olsen motioned to
accept as outlined, seconded by Ms. Turner and carried unanimously.
B. Executive Director's Annual Evaluation -Format Discussion -It was agreed by the
board to leave the format as it was for this year's evaluation however, under
Section II, Item #2 and Item #7 needed to be removed as they no longer applied.
Dr. Ross proposed that next year's evaluation carry double the weight under
Section 5 and Section 6. Motion was made by Dr. Ross to remove Item #2 and
Item #7 under Section II of the current evaluation form, so moved by Ms.
Richardson, seconded by Ms. Olsen and carried unanimously. Ms. Richardson
requested a new evaluation form be sent to her and the completed reviews need to
be returned to Ms. Sawin within the next week. The completed forms will then be
compiled and discussed at the next meeting.
New Business
A. Approval of Minutes of Previous Regular Meeting -Ms. Richardson motioned to
accept the July 18, 2006 Minutes, seconded by Ms. Olsen and carried
unanimously.
40
B. Approval of July 2006 Financial Statements -No questions asked by the board so
• motion was made by Ms. Olsen to accept the July 2006 Financial Statements,
seconded Ms. Turner and carried unanimously.
C. Approval of Resolution No. 775 -Resolution Approving Operating Budget for
Fiscal Year Ending 09/30/2007 -Ms. Sawin reviewed some of the changes made
and questions were asked by the board. Ms. Sawin also mentioned that the Public
Housing van may need to be replaced this year and that amount was included in
this budget outline. Motion was then made by Ms. Richardson to accept
Resolution No. 775, seconded by Ms. Olsen and carried unanimously.
D. Approval of Resolution No. 776 -Resolution Approving Operating Budget
Revision for Fiscal Year Ending 09/30/2006 -Ms. Sawin reviewed the changes and
why they were made. Motion was then made by Ms. Olsen to accept Resolution
No. 776, seconded by Ms. Richardson and carried unanimously.
E. Introduction and Presentation by Mr. Rick McCabe (Public Housing Security
Officer) Currently Residing in Morgan Manor -Ms. Sawin introduced Mr. McCabe
to the board and he reviewed his responsibilities, some of the issues he has run
into at Morgan Manor and what he is trying to do to eliminate these problems.
Questions were asked by the board and Ms. Olsen suggested that Mr. McCabe
possibly wear some kind of security shirt and also if he could patrol the other sites.
Mr. McCabe was thanked for his presentation and Dr. Ross requested that these
two issues be put on next months agenda to discuss.
F. Seven Hills $150,000 Grant Funds -Transitional Housing -Mr. Ernest gave his
presentation of partnering with the Fayetteville Housing Authority to build eight
• units of transitional housing on the Morgan Manor site. Mr. Ernest explained that
they needed $150,000 of matching funds to continue. Mr. Ernest has talked to a
Mr. Slater from the Department of Housing & Urban Development and he thought
that the Housing Authority may be able to use their capital funds and Mr. Ernest
also suggested that the CDBG office may be able to contribute some money. The
cost to building these units would run anywhere from $100.00 to $140.00 per
square feet. Dr. Ross requested a motion to get Quadel involved, the Housing
Authority attorney, whoever else and move forward on this issue with Ms. Sawin
as the key contact. Dr. Ross stated that if at any time there is a road block and the
Housing Authority can't move forward anymore, then the process can be stopped.
Mr. Royal motioned to move forward, seconded by Ms. Turner and carried
unanimously. A meeting is scheduled for August 25, 2006 with Seven Hills and
the builders. Ms. Richardson and Dr. Ross will attend as Ms. Sawin will be out of
town. Time and exact location will be given at a later time. Mr. Ernest was
thanked for his time and presentation.
G. Executive Directors Report -Ms. Sawin reviewed her written report and announced
that the HUD office had accepted the Housing Authority's five year plans. Ms.
Sawin advised that the bids came in lower than expected on the playground
equipment for Lewis Plaza and they were able to add some extra items with the
additional funds. Dr. Ross acknowledged Ms. Richardson's work for starting the
process of replacing the playground equipment. Dr. Ross requested a special
meeting to discuss reallocating the Capital Grant funds and asked Ms. Sawin to
• send the board members a copy of the current allocation. This special meeting is
r] L
E
0
scheduled for Friday, August 18, 2006 at 12:00 p.m. and will be conducted at 1251
N. Leverett, Fayetteville, AR. After this meeting the board will take a trip to the
Morgan Manor site.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
Cl/T�Y OF
FAYETTEVILLE, ARKANSAS
�s—
Chairperso
ATTEST:
SECRETARY
• FAYETTEVILLE HOUSING AUTHOF
#1 North School Ave.
Fayetteville, AR 72701-5928
PH: (479)521-3850 FAX: (479)442-6771
EXECUTIVE DIRECTOR'S REPORT
AUGUST 8TH, 2006
1. The Lewis Plaza Play Ground Equipment contract
has been executed. The Contract was awarded to
ARKOMA Playgrounds & Supply. The bid came in
lower than budgeted, therefore we were able to
spend the additional funds on picnic tables, benches
and extra play equipment.
2. Public Housing has 5 vacancies, 1 at Willow Heights,
0 at Lewis Plaza, 0 at Hillcrest Towers, and 4 at
Morgan Manor. The Section 8 Program is full. The
Shelter Plus Care Program has 6 participants and the
Disaster Voucher Program has 3 participants.
• 3. The funds for our 2006 Capital Grant have been
forwarded to our LOCCS system. These funds
have been budgeted to complete the Lewis
Plaza siding work and start on the Hillcrest
Towers exterior painting project.
4. The Little Rock HUD Office sent acknowledgment of
their approval of our Five Year and 2006 Annual
Agency Plans.
is
�z .
RESOLUTION NO. 775
PHA Board Resolution U.S. Department of Housing OMB No. 2577-0026
Approving Operating Budget and Urban Development (exp. 9/3012006)
Office of Public and Indian Housing -
• Real Estate Assessment Center (PIH -REAL)
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including One time lor reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, acid ym are not required to
complete this form, unless it displays a currently valid OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operafing budget for the low-income public housing program and provides a
summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justifxation of certain specified amobns. HUD reviews the
information to determine if the operating plan adopted by one public housing agency (PHA) and the amounts are reasonable, and that the PHA is in corlphance with procedures
prescribed by HUD. Responses are required to obtain benefits. This information does not lend iset to confidentiality,
PHA Name: Fayetteville Housing Authority PHA Code: AR097
PHA Fiscal Year Beginning: 10/01/2006 Board Resolution Number: AR097
•
•
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson,
certifications and agreement to the Department of Housing and Urban Development (HUD)
approval of (check one or more as applicable):
® Operating Budget approved by Board resolution on:
❑ Operating Budget submitted to HUD, if applicable, on:
❑ Operating Budget revision approved by Board resolution on:
❑ Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
15
3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing
serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.1 10(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.1 IC
I hereby certify that all the information stated within, as well as any information provided in the accomf
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or c
U.S.C. 10019 10109 1012.31, U.S.C. 3729 and 3802)
the following
the Board's
the purpose of
herewith,
penalties. (I8
Print Board Chairperson's Nome:
Signature:
Date:
Dr. Robin Ross
08/15/06
Previous editions are obsolete
form HOD -52574 (0812005)
DUNS Number 8097750`.x9
OPERATING BUDGET 0. U.S. Department of Housing .
and Urban Development
Ot(ice of Public and Indian Housing OMB A royal No 2577-0026 M 6121
including; Me time reviewbi9 instructions, searching exatxng data
�b average IiS the w0ection of information. Send comments regarding this burden estimate or any <
-- reportln9 burden for thrs collectcn d infomation'e estimated and reviewing hours pe response, arm d Information Potides and Systems. U.S. Dep:
rcos. 9aMerng and malntanirp the data needed, and complatin9 W261, Washingto
su estions for reducing this burden, to the Reports 9 ana9enant Olfirar, eMoh Reduction Projed (2577-
d this w0action of intar^ation, including 99
d Housing and Urban Devel'111 n , Washmgwn, D.G 7M143800 and ro the Olfim d Mana emad and Budget p
20503. Do nd sent this corn leted form to either a Ue above addressees. d. T of HUD assisted project($)
a. Type d Submbeion b. Fiscal Year Ending a No. of months (chef 1 01 [J(] aPHAIIHA -Owned Rental Housing
Rev. No 1 September w, 7007 XI 12 mo. ] [
[X1 orig. 02 1 IHA Owned mutual Help Homeownership
e. Name of Publk Housing Audionty'PH"HA) 03 [ 1 PHAIIHA Leased Rental Housing
Fa ettevllle Housing Authofj 0q () PHAIIHA Owned Tumkey III Homeownership
L Address (cdy. Soda- Znp code'
05 [ 1 PHAIIHA Leased Homeownership
#1 North School Ave.
Fayetteville, AR 72701 L HUDFie1d Office
g. ACC Number h. PASILOCCS Project No. Little Rock AR ..
FW7031 0 R097001
K No. dull Months m No. of Pmleds
j. No. d Dwelling Units
Avaihble
•
LineI Acct
No. No.
Description
Previous editions are obsolete
2 . _..........
_..[x1Estirrates
Actuals
Re
uesbxd Bud aFsOr"e"a
Last Fiscal I I or Actual
HUD ModielOstxons
Yr. current Budge Yr. PHMHA Esturates
Amount
•2006
Amount
PUM
(To Ne°rest$10)
PUM PUM
PUM
PUM (To Nearest $`10)
6
4
2
0.00
0.00
0.00
0.00
0.00
(AO
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
148.85
116.59
352570
121.39
1.43
0
1.53
1.43
0
0.00
0.00
0.00
150.28
118.02
356,890
122.92
1.23
0.96
0.58
17.88
10.08
30 480
22.00
1.52
0.00
20 000
9.42
0.006.61
168.74
135.94
411,090
156.82
29.20
29.95
30.70
92,830
2.36
2.65
331
.
10,000
0.21
0.66
0.83
2 SOD
1.82
1.98
6 000
2.25
2.21
2.21
SSW
1.76
0.41
0.41
1 250
0.38
11.01
10.25
31 IV)
11.26
8.09
9.04
27 350
7.46
56.80
58.73
177,610
54.88
0.00
0.00
0.00
0
0.05
0..0
013
400
0.00
0.00
0.00
0
0.73
0.66
0.79
2 400
0.00
2.03
1.73
5 240
0.78
2.91
2.66
8,040
11.11
10.91
33000
10.89
16.60
17.73
53,610
WAS
19.2
20.70
62 600
19.33
O.W
0.00
0
I
0.00
0.00
0.00
0.00
0
I
0.00
0.00
0.00
0
I
14.23
14.74
14.42
43 600
1) 6160
61.72
63.76
192.810
torn HUD
-52564 (W--
ref. Handbook
7475.1
Page 1 of 4
Name of PFWR
Fayetteville Housing Authority
•LineI AcU
No. No.
for Leased
J;
• 790
and
Description
+or -
R
0+
690
year
Receipts/Deficit After Depriciation
Year Ending
September 30, 2007
Actuals
I z lEstimates
Last Fiscal
I l or Actual
Yr.
Cument Budget Yr.
2005
2006
PUM
PUM
1
Amount
PUM
(To Nearest$10)
t
i
161
M Unt
(To Nearest $10)
Previous editions are obsolete
Page 2 of 4 ref. Handbook 7475.1
•
11
I•
Name of PHMHA
Fayetteville Housing Authority
operating Reserve
11 Part 1-Maxl.O er. Res: End of Current Budget
___. _........ , __.._. u..ueinn Sec. 23 or 10101
K
-Provision for and Estimated or peruar a�pca•e •,
dable Fund Balance at End of Prev FY -Actual for I
udited Unaudited
e/Expense Difference -Current
Budget Yr (check one)
stimated for FYE
Actual for FYE
dable Fund Balance of Cunent Budget Yr (check one)
Estimated for FYEAudited Unauditedated Income/Expense Difference
Amount from line 770Exclufin De reciation
tment For Capital Items Line 601 and Gain/Loss of Fc
:al Year Ending
September 30, 2007
PHAIIHA Estlmates HUD Mo
at Fiscal Year End
{ 291,509
107
Estimated Number of Months Expendable Fund Balance Req Bud Vr.
1.14
lents:
Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance and added line Items In an effort to make budgeting more compatible
with Financial Statements and FDS Reports.
We appreciate your opinions and comments on this matter.
PKA I niA Approval Name Fredia Sawin
Tide Executive Director
Signature
Field Office Approval Name
Title
Signature
Previous editions are obsolete
Page 3 of 4
Dale
Date
form HUD -52564 (3195)
1
ref. Handbook 7475.1
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A
• Capitalization Table
Capitalization Policy 500
Are ranges and refrigerators capitalized reguardless of cost? Yes x No
Replacements
No. Of Items
Item Cost
Total Cost
Capitalize
Computer Upgrade & Prh 2
1500
3000
3000
New Vehicle 1
20000
20000
20000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Betterments and Additions:
No. Of Items Item
Cost
Total Cost
Capitalize
0 0
0
0
0
0
0
0
0
0
0
0
0
• 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total to Capitalize
•
23000
Operating Budget
Schedule of Administration
Expenses Other Than Salary
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Drove[ No. 2577-0026 (Exp. 6/302001
Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden or any other aspect of this collection of information, including suggestions for reducing
this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban
Development, Washington, D. C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Project (2577-0026),
Washington, D.C. 20503. Do sent this completed form to either of the above addressees.
Name of Housing Authority:
Fayetteville Housing Authority
Locality:
#1 North School Ave.
Fayetteville, AR 72701
Fiscal Year End:
September 30, 2007
(1)
Description
(2)
Total
(3)
Mana emen
(4)
Develo men
(5)
Section 8
(6)
Other
1
Le al Ex ense
11000
10000
0
1000
0
2
Training(Computer Software & Management Training)6000
2500
0
2500
1000
3
Travel
Trips to Conventions and Meetings Nan McKay O er Train
9000
4500
0
4500
0
4
Other Travel:
Local & Other Outside Area -Non Taxable
3600
1500
0
1500
600
5
Taxable Travel Allowance
0
0
0
0
0
6
Total Travel
12600
6000
0
6000
600
7
Accounting
14900
66801
0
5450
2770
8
9
Auditing
Sundry
Rental of Office Space
2700
0
1250
0
0
01
1250
0
200
0
10
Publications
5000
3400
0
1600
0
11
Membership Dues and Fees (list organization and amount)
3400
1650
0
1650
100
12
Telephone, Fax, Electronic Communications
7500
5000
0
2500
0
13
Collection Agent Fees and Court Costs
0
0
0
01
0
14
Administrative Services Contracts See Summary Below
3100
1800
0
1300
0
15
Forms Stationary and Office Supplies
9500
4500
0
4500
500
16
Other Sundry Expense(provide breakdown
22000
11000
0
11000
0
171
Total Sundry
50500
27350
0
22550
600
18
Total Administration Expense Other Than Salaries
1 97700
53780
0
38750
5170
#14. Fiscal Agent Fees $480. Balance for Software License Fee, Computer Support, Office Equipment Maintenance
and Internet Access.
To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; U.S.C. 3729, 3801)
herewith, is
Signature of authorized representative & Date:
•x
Page 1 form HUDZ2571 (3/95)
ref Handbook 7475.1
Operating Budget U.S. Department of Housing
Summary of Budget and Urban Development
and Justifications Office of Public and Indian Housing
frublic Reporting Burden for this collection of information is estimated to average .075 hours per response, including the time for reviewing Instructions, searching existing
data sources, gatthering and maintaing the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project (2577-0026) Washington D.C. 20503. Do not send this completed form to either of the above addressees.
Name of Local Housing Authority:
Fayetteville Housing Authority
North School Ave.
aetteville. AR 72701
Fiscal Year Ending:
September 30, 2007
Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA monthly
rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other factors
which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under
lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs bly HA and/or tenant.
Based on Current Average:
116.59 x 3,024 = 352,568
Excess Utilities: (NOT for Section 23 Leased housing.) Check appropriate spaces in Rem 1, and explain'Other. Under item 2, explairi basis for determining excess
ty consumption. For example: Gas; individual check meters at OH -1001, proration of excess over allowances at OH -100-2, etc. Cite effective date of present utility
wances, Explain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the
Requested Budget Year.
1. Utllity Services Surcharged:
2. Comments:
Monthly Average
Gas Electricity X❑ Other
1080.00 X 4 =
4320
Window A/C Hillcrest
Nondwelling Rent: (NOT for Section 23 Leased housing). Complete Item 1, specifying each space rented, to whom, and the rental termsi For example: Community
Balding Space -Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income.
1. Space Rented
Community Room Non PFS
N/D Rents from Off Line Units
2. Comments:
Monthly Average
•
Previous editions are obsolete
To Whom
0 X 12 = 0
Page 1 of 4
forth HUD -52573 (3/95)
ret Handbooks 7475.1
Interest on General Fund Investments: State the amount of present General Fund investment and the percentage of the General Fund it represents.
Explain
cimir stances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly
total
investments in the Requested Budget Year. Explain basis for distribution of interest income between housing programs.
• $3,720.00
Other Comments on Estimates of Operating Receipts: Give comments an all other significant sources of income which will present a clear understanding
of the HA's
prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges
to tenants.
Cingular Tower $6,900
Laundry $780
Tenant Damages $18,000
City PILOT Adjustment Hill Crest $4,800
Police Unit $0
Employee Rent $0
06CFP Transfer 1406 $20,000
Total $50.480
Operating Expenditures
Summary of Staffing and Salary Data
Complete the summary below on the basis of information shaven on Form HUD -52566, Schedule of All Positions and Salaries, as follows:
Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD -52566.
Column (2) Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three "AN7,
positions allocable
to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time positions is two. (8/10+ 7/10+ 5/1(1).
Column (3) Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD -52566, allocable to HU"ided housing in management,
other than
Section 23 Leased housing.
Column (4) Enter the portion of total salary expense shown in Column (5) or Column (10), Forth HUD -52566, allocable to Section 23 Leased housing
in management.
in Column Column Forth HUD to Modernization (Comprehensive
Column (5) Enter the portion of total salary expense shown (5) or (7), -52566, allocable programs
Improvement Assistance Program or Comprehensive Grant Program).
Column (6) Enter the portion of total salary expense shown in Column (5) or Column (9), Forth HUD -52566, allocable to Section 8 Programs.
spe: The number of equivalent full-time positions and the amount of salary expense for all positions designated "M" on Forth HUD -52566 must
be equitably
distributed to account lines Ordinary Maintenance and Operation -Labor, Extraordinary Maintenance Work Project, and Betterments
and
Additions Work Projects.
HUD -Aided Management Program
Equivalent
Salary Expense
Account Line
Total Number
Full-time
Section 23 Leased
ModernizationSection
8
Other
of Positions
Positions
Management
Housing only
Pmgm=
Programs
Programs
1
2
4
Administration -Nontechnical Salaries 1/
7
2.70
92,829
0
0
134514
0
Administration -Technical Salaries 1/
0
0.00
0
0
0
0
0
Ordinary Maintenance 8 Operation -Labor 1/
5
5.00
144,27
0
0
0
0
Utilities -Labor 1/
Other: Protective Services 1/
0
0.00
0
0
0
0
0
Extraordinary Maintenance Work Projects 2/
Betterments and Additions Work Projects 2/
1/ Carry forwardto the appropriate line on HUD -52564, the amount of salary expense shown in Column (3) on the corresponding line above. Carty forward to the
appropriate fine on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense sham in Column (4) on the corresponding line above.
2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be included in the cost
of each individual oraiecl to be
Previous editions are obsolete
0
If I I T•lg
Page 2 of 4
form HUD -52573 (3/95)
ref Handbooks 7475.1
Specify all proposed now positions and all present positions to be abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed
of present justification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Staff or give justification and pe
information. Cite effective date for current approved wage rates (form HUD52158) and justify all deviations from these rates.
• See Schedule of All Positions and Salaries.
changes
Travel, publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to 'Justification for Travel to Conventions and
meetings shown on Form HUD -52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these
accounts or the Current Budget Year. Explain basis for allocation of each element of these expenses.
Travel: See HUD 52571 for cost distribution between programs. Planned trips 2 Spring/Fall meetings 3 comm, 3 staff 6
maintenance workshops 3 comm 5 staff 4 days. 1 National NAHRO 2 comm 3 staff 8 days. Local 8 Outside mileage 4
Sundry: Postage $3,455. Budget, Revision, PFS $750. Advertising and Other Miscellaneous $6,795.
Utilities: Give an explanation of substantial Requested Budget Year esti nated increases over the PUM rate of expenditures for each
Budget Year. Describe and state estimated cost of each element of"Other
Utilities Expense .
Non -Taxable Mileage
COST
Water
$33,000
Electric
$46,200
Security Lights
$7,410
Gas
$62,600
Fuel
$0
Utility Labor/PHA Waste Water Plant
$0
Employee Benifits for ULWWP
$0
111h Other Utility/Sewer
$43,600
5rdinary Maintenance 8 Operation -Materials:
expenditures for materials in the Current Budget Year.
Total Estimated Costs: $65,000
s. 2 Area meetings,
cents per mile.
In the Current
Give an explanation of substantial Requested Budget Year estimated Increases aver the PUM rate of
Ordinary Malmertance 8 Operation -Contract Cost: Ost each ordinary maintenance and operation service contracted for and give the
and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate
for Contract Services in the Current Budget Year. If LHA has contract for maintenance of elevator cabs, give contract cost per cab.
Garbage 8 Trash
$38,400
Previous budget $34,200
Non -Taxable Mileage
$0
Same as previous budget
Taxable Maint Travel Allowance
$0
Same as previous budget
Pest Control
$7,800
Same as previous budget
Termite Control
$5,520
Same as previous budget
Elevator
$24,000
Previous budget $21,600.
Mowing
$22,500
Previous budget $21,600.
Skilled Work
$50,000
Previous budget $45,000.
Interior Paining/Cleaning
$42,000
Previous budget $38,000.
Cable T.V.
$620
Previous budget $550.
Maintenance Uniforms
$1,920
Previous budget $1,680.
Maintenance Cell Phones/On Ca
$3,300
Same as previous budget.
Total $196,060
form
editions are obsolete Page 3 of 4 ref
cost for each. Cite
(3/95)
7475.1
Insurance: Give an explanation of substantial Requested Budget Year estimated increases in the PUM rete of expenddures for insurance
Cite changes in coverage, premium rates, etc
Boiler
$1,000
Fire/Property/Gen Liab
$55,000
Public Officials Liab
•
$8,500
Auto
$10,500
Computer
$400
Workers Comp
$5,000
Fidelity Bond
$800
•
•
Total $813200
Employee Benefit Contribution List all Employee Benefit plans participated in.
Give justification for all plans to be instituted in the Requested
Requested Budget Year for which prior HUD conwrrence has not been given.
Admin Ten Svc
Maint Prot Svc
FICA on Salaries 7101
0
11037
0
Health Insurance 18000
0
38400
0
Retirement 5700
0
11400
0
Unemployment Ins 200
0
140
0
FICA on Taxable Travel 0
0
0
0
Totals 31001 0 60977
Collection Losses: State the number of tenants amounts receivable to be wriden off and the number and total amount of all amounts receivable
vacated tenants as of the month In which the estimate was computed.
Possible Write -Offs 55 $55,000
Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or givej
nonmutine work project included in the Requested Budget and for those for future years which make up the estimate on forth HUD -52570.
incorporated an or attached to Form HUD -52567 need not be repeated here.
SEE FORM HUD -52567
Contracts: List all contracts, other than those listed on page 3 of this forth under Ordinary Maintenance S Operation (CMO). City the name of I
of contract, cost of contract, and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year
substantial RBY increases over the PUM rale of expenditure for these contracts in the Current Budget Year.
form
Previous editions are obsolete. Page 4 of 4 re
Haaget Year.
Year for which
both present and
for each
information
motor, type
Explain
(3195)
7475.1
I•
Fayetteville Housing Authority FYE:
#1 North School Ave.
Fayetteville, AR 72701
TENANT SERVICES:
Resident Participation Expense 5240
Recreation, Publications and Other Services
Drug Awareness Program 100
Services for Elderly 100
Recreation 200
Total 400
Contract Costs - Training and Other
Resident Stipend 2400
Non Taxable Travel 0
• Taxable Travel Allowance 0
Total 2400
PROTECTIVE SERVICES:
Materials 2000
Contract Costs 73808
Non Taxable Travel Reimbursments 0
Taxable Travel Allowance 0
Total Prot Svc Contracts 73808
OTHER
Other General Expenses 0
Terminal Leave Payments 0
Prior Year Adjustments Affecting Residual Receipts 0
RESOLUTION NO. 776
PHA Board Resolution U.S. Department o1 Housing OMB No. 2577-0026
Approving Operating Budget and urban Development '(exp. 9/302006)
Office of Public and Indian Housing - If
• Real Estate Assessment Center (PIH-REAC)
Public reporting burden for the collection of information is estvmted to average 10 minutes per response, including the time for reviewing insWdions,lsemcbrtg eislm9 data
sources. gathering and mantainbg Ore data needed. and completng and reviewog the collection of Wormatim. This agency may not anted this nfomution. antl you are not required to
complete Ibis form, unless l displays a currently valid OMB control rumba.
This information is required by Section 6(c)(4) of tie U.S. Housing Act of 1937. The infornation 6 the operating budget for the lowmincome public houprogram and provides a
summary of Om proposedlbudgeted recegrts and expenditures, approval of budgeted receipts and expenditures, and justification of chsingain specified . HUD reviews the
information to determine t the operating plan adopted by the public hang agency (PHA) and the amounts are reasonable, and that the PHA is in complace with procedures
prescribed by HUD. Responses are required to obtain benefits. This information does not lend beg to confidentiality.
PHA Name: Favetteville Housin¢ Authority PHA Code: AR097
PHA Fiscal Year Beginning: 10/01/2005 Board Resolution Number: 776
CI
w
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson,
certifications and agreement to the Department of Housing and Urban Development (HUD)
approval of (check one or more as applicable):
❑ Operating Budget approved by Board resolution on:
❑ Operating Budget submitted to HUD, if applicable, on:
® Operating Budget revision approved by Board resolution on:
❑ Operating Budget revision submitted to HUD, if applicable, on:
1 certiN, on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing
serving low-income residents;
4.
The
budget indicates a source of funds adequate to cover all proposed
expenditures;
5.
The
PHA will comply
with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6.
The
PHA will comply
with the requirements for access to records and
audits under 24 CFR 968.11
the following
i the Board's
the purpose of
1 hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 10019 1010, 1012.3 1, U.S.C. 3729 and 3802)
Print Board Chairperson's Name:
Signature:
Date.
Dr. Robin Ross
v
08/15/06
Previous editions are obsolete
0
NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO.
FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002
FOR PERIOD ENDING SEPTEMBER 30, 2006
------------------------------------------------------------
LINE DESCRIPTION ORIGINAL I INCREASED I REV
NO. BUDGET (DECREASED) I BUD
----+-----------------------+------------+------------+-----
370 (Ordinary Maint. Labor 1139,210 I 21000 1 1411
W
•
.m
E
Extra -Ordinary Maint.
1. Plumb Rep $ 810004
2. Emergency 15,900'
3. Site Wk 81000'
4. Heater Repl.4,000v
Total $35,900
Replacement of
NON -Expendable Equip.
1. Office Equipment
Replacement- Copier,
Filling System,
Conf Tbl & Chairs,
Folding Chairs,
Paper Shredders,
Security Safe &
Unit Hot Wtr Hters
Prop. Betterment &
Add - Non Exp Equip
1. Phone System
Replacement
41,000
PC
3,000
(5,100)
6,100
(1,000)
35,
6,
2,
------------------- ----+------------+------------+-----
TOTAL EXPENSES 1183,210 I 21000 1185,:
-----------------------+---- --------+-----------------
SED
ET
10
00
10