The URL can be used to link to this page

Home My WebLink About2006-07-18 - Minutes - ArchiveA* 0 0 E MINUTES OF THE JULY 18� 2006 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., July 18, 2006, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Janet Richardson and Deborah Olsen Commissioners Absent: Richard Royal and Betty Turner Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority), Skylar Jay (Morgan Manor Resident) New Business E. Presentation by Public Housing Resident to ask the Board for Consideration in Adoption of a Rule to Make Public Housing Apartments Smoke Free -This item was moved up on the agenda due to Skylar Jay's request. Ms. Jay made her presentation concerning her problems with her apartment and her request to make public housing smoke free. Questions were asked by the board and Ms. Sawin advised what the Housing Authority had done to try and remedy the problem. The board determined that it may be difficult to make all of public housing smoke free, but it could be something that comes up in the future. It was decided that more research needed to be done in this area before any decisions were made and the idea of possibly using an engineer to try and figure out how the smoke is traveling from one apartment to the other was also considered. Ms. Sawin will research this including consulting the Housing Authority's attorney and get back with the board with the results. Old Business Ms. Olsen asked if the new officer from Morgan Manor would be present. Ms. Sawin explained that he was in and out of training this month and couldn't make it. Ms. Sawin will try to set it up for him to come to the next regular board meeting in August. New Business 0 0 0 A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept the June 20, 2006 Minutes, seconded by Ms. Richardson and carried unanimously. B. Approval of June 2006 Financial Statements -Financial statements were reviewed by the board and questions asked. Motion was made by Ms. Olsen to accept the June 2006 Financial Statements, seconded Ms. Richardson and carried unanimously. C. Approval of Resolution No. 773 -Resolution to Charge Delinquent Accounts of Former Tenants for Period 02/01/06 -05/31/06. -Ms. Olsen motioned to accept Resolution No. 773, seconded by Ms. Richardson and carried unanimously. D. Approval of Resolution No. 774 -Resolution Authorizing the Write -Off of Certain Non -Expendable Equipment that was Junked. -Motion was made by Ms. Richardson to accept Resolution No. 774, seconded by Ms. Olsen and carried unanimously. F. Executive Directors Report -Ms. Sawin passed out her employee evaluation form to the board. Dr. Ross will go over the form and get with Ms. Sawin and the rest of the board to make any necessary adjustments to it. Ms. Sawin announced that the playground equipment at Lewis Plaza should be installed in the next two months. A letter of appreciation was sent to Mayor Coody and Dr. Ross requested that a copy of this letter be sent to the other two people mentioned in the letter. As the balance sheets for June were mailed late by Lindsey, Ms. Sawin will make sure she includes them in next month's packet. Also, Ms. Sawin advised that the physical therapy room for the Willow Heights Head Start is also in the works. Specs are being drawn up and the bid process started. Ms. Richardson and Ms. Sawin attended a meeting recently on laws related to non -profits. Ms. Sawin advised that it was very informative and will send a copy of the paperwork received at this meeting to all of the board members. Dr. Ross is also going to get with the Little Rock Housing Authority and talked with their executive director to see how they have formed their non-profit, how it is working and any legal issues associated with it. Ms. Sawin announced that the Fall NAHRO meeting is scheduled in September 2006 anyone that wants to attend needs to let her know by August 1, 2006. Ms. Richardson requested to attend and Dr. Ross will check her calendar and get back with Ms. Sawin if she can go during those dates. Ms. Sawin also concluded by stating that she had received seven bids on the hourly consultant. A date will need to be set to review these bids and one selected. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS %16L Chairperson ATTEST: N1 WLGJ R civil FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave, Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT June 11th, 2006 The Executive Directors Evaluation form has been included in this Board Packet. It was agreed, last year, that this form be mailed out in July so as to allow more time for the completion, before the salary resolution in September. 2, Public Housing has 3 vacancies, 0 at Willow Heights, 2 at Lewis Plaza, 0 at Hillcrest Towers, and 1 at Morgan Manor, The Section 8 Program is full. The Shelter Plus Care Program has 6 participants. 3. The Playground equipment for Lewis Plaza should be installed within the next two months, The CDBG office tells us that all awarded monies will need to be spent by the September 1st deadline. We have mailed a letter of appreciation to Mayor Coody. I have enclosed a copy of this letter. 4. The Lindsey Balance Sheets did not make it in time for the Board Packet, They will be in the August Board Meeting Packet. 5. The Physical Therapy room for the Willow Heights Head Start is also in the works, Deidre Uselton (with CDBG) and Ivory Conley (with EOA Head start) will be looking at the work site today. The specs will be drawn up and the bid process started. 6. A Public Housing Resident has requested to be added to the Board Agenda for this month, She would like to give a presentation to the Board for consideration of a rule to make all Public Housing apartment smoke free. Due to this change, the Public Housing Police Officer introduction will be moved to the August Board Meeting Agenda. 0 I RESOLUTION NO. 773 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 02/01/06 - 05/31/06 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 2 Housing Projects for period of February 1, 2006 thru May 31, 2006. 1 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS DAY OF Vl�l 2006. ATTEST: THE HOUSING AUTHORITY OF CITY OF FA ,�ZTTEVILLE, AR C17RPERSON 0 0 ATTACHMENT TO RESOLUTION NO. 773 CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS 02/01/06 05/31/06 APT. NAME RENT OTHER TOTAL 4-B Michelle Martin 0.00 326.00 326.00 11-C Stacy Graham 5.00 0.00 5.00 15-D Joyce Doss 290.00 638.00 928.00 20-A Carrie Faught 284.00 683.00 967.00 23-A Amanda Pitts 0.00 617.00 617.00 24-A Lisa Bonner 0.00 465.00 465.00 24-C Ryan Twiggs 996.00 455.00 11451.00 26-B Noe Puga 51167.00 0.00 51167.00 27-C Eddie Rush 698.00 11045.00 11743.00 29-A Darrieus Pegue 42.00 255.00 297.00 29-B Rick Stiers 75.00 0.00 75.00 29-C Bobby Maynard 11020.00 0.00 1j02O.00 31-B Brenda Williams 302.00 210.00 512.00 25-D Kristy Walker 0.00 440.00 440.00 310 -HC Pat Burkin 325.00 290.00 615.00 509 -HC Edward Majchrzak 10.00 90.00 100.00 807 -HC Ellen Balsher 19.00 80.00 99.00 902 -HC Vernon Tabor 757.00 0.00 757.00 912 -HC Gabriel Johnson 210.00 80.00 290.00 1111 -HC William D. Newman 0.00 106.00 106.00 324-C Betsy Dryer 0.00 338.00 338.00 326-C Michael Thomas 494.00 475.00 969.00 334-C Allan Hendrix 21529.00 lt055.00 31584.00 341-C Willade Evans 144.50 503.00 647.50 414-C Tammy White 208.00 355.00 563.00 423-C Tori Faulkenberry 12.00 175.00 187.00 425-C Beotha Moore 983.82 470.00 1,453.82 TOTI TOTAL 23,722.32 0 L A 40 RESOLUTION NO. 774 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached list for equipment.) PASSED AND APPROVED THIS 1'9 DAY OF 2006. ATTEST: A rearR: mtowim n �l THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS — � RI/V I; h INO CHAtRPERSO*_ ATTACHMENT TO RESOLUTION NO. 774 LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EQUIPMENT PROPERTY LEDGER NO. #1465.1 ITEM NO. DESCRIPTION PROPERTY SERIAL NUMBER AGE AMOUNT 196 Kenmore Refrigerator E-64334964 9+yr. $ 369.00 447 Kenmore Refrigerator S-52350756 9+yr. 371.00 448 Hot Point Refrigerator HZ -329974 9+yr. 327.00 475 Kenmore Refrigerator S-62032628 9+yr. 371.00 531 Hot Point Refrigerator RA -319679 9+yr. 333.00 TOTAL $lt771.00 DWELLING EQUIPMENT PROPERTY LEDGER NO. #1475.1 0,00 MAINTENANCE EOUIPMENT PROPERTY LEGDER NO. #1475.2 0.00 0