HomeMy WebLinkAbout2006-01-17 - Minutes - Archive•
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MINUTES OF THE JANUARY 17, 2006 REGULAR MEETING OF THE HOUSING
AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., January 17, 2006, in the City Administration Building, Room 326,
Fayetteville, AR.
Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m.
Commissioners Present:
Commissioners Absent:
Others Present:
Old Business
Robin Ross, Betty Turner, Richard Royal
and Deborah Olsen
Janet Richardson
Fredia Sawin, Laura Higgins (Fay. Housing Auth.),
and James Crouch (Fay. Housing Auth. Atty.)
A. Schedule a Date and Time for the Meeting With Quadel Consultants for the
Presentation of Their Comprehensive Housing Plan on Either February 15`h or
February 16, 2006 -Date was scheduled for Wednesday evening, February 15`h•
2006 at 5:30 p.m. Ms. Sawin will make arrangements for the meeting to be
conducted in the City Administration Building, Room 326.
New Business
A. Approval of Minutes of Previous Annual Meeting -Motion was made by Mr.
Royal to accept the December 20, 2005 Minutes, seconded by Ms. Olsen and
carried unanimously.
B. Approval of December 2005 Financial Statements -Financial statements were
reviewed and a motion made by Ms. Olsen to accept the December 2005
Financial Statements, seconded Mr. Royal and carried unanimously.
C. Approval of Resolution #760 -Approving Settlement Agreement Between the
Fayetteville Housing Authority and General Star National Insurance Co. Attorney
James Crouch will be Present as Legal Representation -Mr. Crouch reviewed the
case with the board and questions were asked. Mr. Crouch advised that the
attorney for the insurance company had offered a settlement of $2,500.00 in lieu
of going to court. Mr. Crouch reviewed the options available to the board and a
motion was then made by Mr. Royal to give Mr. Crouch authority to settle on the
case, motion was then amended by Dr. Ross to include "up to $2,500.00",
seconded by Ms. Turner and carried unanimously. (Towards the end of this
meeting, Mr. Crouch came back in and announced that the case was settled for
$1,875.00).
•
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D. Discussion was added to agenda concerning the reserves taken from the Housing
Authority and the lawsuit initiated by several housing organizations including
many public housing agencies. Ms. Sawin explained that this is not a class action
lawsuit which means if it is won only those who join in will receive the lost
funding back, however it will cost the Housing Authority $3,000.00 to be added
to the case. Mr. Crouch explained as much as he could about the case and the
possibility of it being won or lost. His professional opinion was that it would be a
good idea to join into this case and pay the $3,000.00 and possibly gain back the
lost reserves. Mr. Crouch explained that as far as he could tell if the case was
appealed by either side and the attorneys wanted more money that the Housing
Authority would not be obligated to send any more if the board decided not to
continue pursuing. Ms. Olsen motioned to approve the expenditure of $3,000.00
to join the lawsuit and Dr. Ross amended to include "and no further monies will
be spent", seconded by Mr. Royal and carried unanimously. (Ms. Sawin will
send this motion as Resolution #763 to Dr. Ross for her signature).
E Approval of Resolution #761 -Approving the Construction of a Bus Stop Shelter
in the Front, North Side of Hillcrest Towers -Ms. Sawin explained that the
Fayetteville Community Development Block Grant would like to build a shelter
for the bus stop already located on the north side of the Hillcrest Towers Building.
This will be installed at no cost to the Housing Authority. Ms. Olsen motioned to
accept Resolution #761, seconded by Ms. Turner and carried unanimously.
F. Approval of Resolution #762 -Approving Calculation of Performance Funding
System submitted on December 20`h, 2005 -Ms. Sawin explained that this is
another required HUD form and pertains to the public housing operating subsidy.
Ms. Sawin reviewed the form and questions were asked by the board. Motion
was then made by Ms. Olsen to approve Resolution #762, seconded by Ms.
Turner and carried unanimously.
G. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin
publicly thanked all those involved in the December 2005 Christmas party at the
Hillcrest Towers Building. Ms. Sawin reminded the board of the meeting set up
with Quadel on the 15th of February. She will try to reserve room #326 at the City
Administration building or another room if it is not available at that time. This
meeting is being conducted to review Quadel's written report already passed out
to the board members.
H.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
Chairperso
ATTEST:
ecretary
• FAYETTEVILLE HOUSING AUTHORITY
#1 North School Ave.
Fayetteville, AR 72701-5928
PH: (479)521-3850 FAX: (479)442-6771
•
•
EXECUTIVE DIRECTOR'S REPORT
January 10th, 2006
1. The Fayetteville Housing Authority staff would like to thank all
the commissioners and tenant council members for their help
with the Christmas Dinner. Without you, it would not have
been a success. The turn out was larger this year than last.
And we hope it keeps getting bigger and bigger.
2. Public Housing has 2 vacancies, 1 at Willow Heights, 0 at Lewis
Plaza, 0 at Hillcrest Towers, and 1 at Morgan Manor. The Willow
Heights Unit is off line, due MOD use in connection with the
2004 Capital Funds project to replace siding. The Section 8
Program is full. The ADEMA/FEMA KARE program has 136
participants
3. Our Attorney, Mr. James Crouch will be present at our January,
2006 Board Meeting. He will be available to give legal advice
and to conduct our possible settlement agreement with General
Star National Insurance, by cell phone.
4. The Quadel Consulting Group has contacted us as to when they
will be returning for the Board presentation of their
Comprehensive Housing Report. The scheduled dates are
February 15th and 16th, 2006. We will be setting the date,
time and place for this meeting at our January Board Meeting.
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RESOLUTION NO. 760
RESOLUTION APPROVING SETTLEMENT AGREEMENT BETWEEN
THE FAYETTEVILLE HOUSING AUTHORITY AND GENERAL STAR NATIONAL
INSURANCE CO.
Whereas, the General Star National Insurance Co. has filed a lawsuit complaint against
the Fayetteville Housing Authority based upon a Liability Insurance Policy and the
recovery of a $5,000 deductible. This lawsuit stems from a former Liability claim dating
from September, 1999 through July, 2001 and the -final settlement of said claim.
Whereas, the trial date was originally scheduled on November 14th, 2005 and then
rescheduled to January 23rd, 2006 to be held in Fayetteville District Court, case
#CIV 206-05.
Whereas, the Fayetteville Housing Authority's attorney, Mr. James Crouch could not
be the legal representative in this case based upon the above referenced lawsuit dating
from September, 1999 through July, 2001 and his involvement in that settlement.
Therefore legal representation was assigned to City Attorney, Mr. Kit Williams.
Whereas, the attorney representing General Star National Insurance Co. has contacted
the attorney representing the Fayetteville Housing Authority, Mr. Kit Williams, with an
offer to settle.
Whereas, the Fayetteville Housing Authority's attorney, Mr. James Crouch has
been reassigned to this case to give legal representation in the final settlement.
Whereas, the Settlement amount approved
is $ (f p -ft74 2� 5�r7
PASSED AND APPROVED THIS ( ( DAY OF 3 A 1 f , 2006.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
ATTEST:
CHAIRPERSON
RESOLUTION NO. 761
RESOLUTION APPROVING THE CONSTUCTION OF A BUS STOP SHELTER IN
THE FRONT, NORTH SIDE OF HILLCREST TOWERS
WHEREAS, Yolanda Fields with the City of Fayetteville Community Development
Block Grant Program has asked the Fayetteville Housing Authority to review the
possibility of constructing a bus stop shelter on the grounds of Hillcrest Towers.
WHEREAS, the City of Fayetteville Conunumty Development Block Grant
Program has agreed to fund this project pending approval from the Fayetteville
Housing Authority Board of Commissioners.
WHEREAS, the Fayetteville Housing Authority Executive Director, Fredia Sawin and
Maintenance Foreman, Mike Atwell have reviewed several possibilities for the location
of this shelter and concluded that the best, most accessible place would be on the front,
north side of Hillcrest Towers where there is presently a cement pad, a cement bench and
an already designated area that the Ozark Transit stops.
WHEREAS, this Resolution will serve as an acknowledgement of the present need
for this bus stop shelter and the acknowledgement for the best location for it to be
constructed and approval for the City of Fayetteville Community Development Block
Program to proceed.
PASSED AND APPROVED THIS 1 1 DAY OF J Milt/ A ri , 2006.
ATTEST:
ce 66; Satia;
SECRETARY
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIRP
ERSONT)1r.
RESOLUTION NO. 762
PHAAHA Board Resolution
Approving Operating Budget or Calculation of
Performance Funding System Operating Subsidy
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 9/30/2006)
Public reporting burden for this collection of information Is estimated to average 15 minutes per response, Including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The Information Is the operating budget for the low -Income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and Justification of certain specified
amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is In compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend Itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
X
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
(date)
12-20-05
1 certify on behalf of the: (PHA/IHA Name) Fayetteville,Housing Authority
that:
1. All regulatory and statutory requirements have been met;
• 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any Information provided In the accompaniment herewith, Is true and accurate.
Warning: HUD will prosecute false claims and statements. ConvIcUon may result in criminal and/ord.:II penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
• Board Chairman's Name (type)
ROBIN ROSS MD
Signature
'leak itk
Date
Previous edition is obsolete
01/17/2006
form HUD -52574 (10/95)
ref. Handbook 7575.1
HA Calculation
Occupancy Percentage
•for a Requested Budget Year
PHA/IHA-Owned Rental Housing Performance
Funding System (PFS)
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
(RBY)
OMB Approval No. 2577-0066
(Exp. 12/31/2005)
la. Name and Address of PHA/IHA (Include street Address, City, State, Zip Code)
Fayetteville Housing Authority
#1 North School Ave.
Fayetteville, AR 72701
3. RBY Beginning
Date: (mo/day/yyyy)
1/1/2006
4. Type of submission:
1 x ] Original
[ ] Revision No. ( )
5. PAS/LOCCS Project No
AR09700106D
a. Contact: (Person who can best answer questions about this submiss Ion)
Karen Tanner (Lindsey and Company, Inc.)
2b. Contact's Phone No' (include area coder
501-268-5324 ext 130
8. Report Date: (Check one box)
(mo/day/yyyy [ x ] Actual Day
6/30/2005 [ ] Average for
Actual Month
Part A. Actual Occupancy Data as of Report Date
8. Units Occupied
9. Units Available
10. Actual Occupancy Percentage (Divide line 8 by line 9; multiply by 100 and round to nearest whole)
Stop , 11. If the HA -wide occupancy percentage shown on line 10 is 97% or greater and the HA believes that an average
& occupancy rate of at least 97% is sustainable for the RBY, then check the box below. You have completed the form
Note and do not need to proceed further.
[ ] High Occupancy HA: Occupancy Percentage is
97% or higher and is sustainable for the RBY
12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result)
7. Data Source:
[ ] form HUD -51234
[ ] Rent Roll
[X]Per PHA
Stop
Note
240
252
95%
Use 97% as the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
12
13. If the result on line 12 is five or fewer vacant units and the HA believes That during the RBY: 1) the inventory (line 9)
will not change; and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below.
You have completed the form and do not need to proceed further.
[ ] High Occupancy HA with five or
•fewer vacant units
Use line 10 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
Part B. Distribution of Actual Vacancies by Major Cause Given below are circumstances and actions recognized by HUD
as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant
units reported on line 12 among these causes. Attach sheet identified with HA name and address, the RBY beginning date, and ACC
number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units involved; why the
circumstance is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the
vacant units; and the likelihood that these circumstances will be mitigated or eliminated in the RBY.
14. Units vacant because of litigation (e.g.. unite that ere being held vacant as pan at court-ordered or HUD -approved desegregation plan
15. Units vacant because of Federal, Tribal, State laws of general applicability.
(Note do not include units vacant only because they do not meet minimum construction or habitability standards.)
16. Units vacant due to changing market conditions
17. Units vacant because of natural disaster
118iResery IXthiSS::i'
-
,•`<,±r.- yL.
19. RMC -managed units vacant because of failure of HA to fund approvable request for Federal
modernization funding (This fine for use only by RMCs)
20. Units vacant because of casualty
loss and need to settle insurance claims
21. Total Units Vacarit Due To Circumstances Beyond the HA's Control (Enter sum of lines 14-20)
0
22. Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12)
12
Note
. If the result on line 22 is true or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9)
will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check
the box below. You have completed the form and do not need to proceed further.
[ ] High Occupancy HA with five or fewer vacant units
after adjustment for vacancies beyond its control Percentage on Part B. line 11 of form HUD -52723
24. Vacancy Percentage after adjusting for beyond control circumstances
(Divide line 22 by line 9, multiply by 100, and round to nearest whole) 5%
Stop 25. If the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9)
& will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check
Note the;box below. You have completed the form and do not need to proceed further.
Use line 10 for the Projected Occupancy
[ ] High Occupancy HA: 3% or less vacancy rate
after adjustment for vacancies beyond control
This form replaces form HUD -52728-A thru-C which
have been canceled. Previous edition is obsolete.
Page 1 of 3
Use line 10 for the Projected Occupancy
Percentage onPart B, line 11 of form HUD -52723
form HUD -52728 (03/2003)
ref Handbook 7475.13
amim
•
Part C. Status of Units Undergoing Modernization as of Report Data If changes occur after the Report Date
but prior to submission of this form, the most current status will be shown.
26. Protected Units
Occupied Units
Vacant Units
a: Number of units that are under modemization construction (contract awarded or force account work started)
46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the
average number of months during the RBY these units will be reoccupied.
b: Number of units not under construction contract but included in a HUD -approved modernization budget where
the time period for placing the units under construction (two FFYs after FFY of approval) has not yet expired.
47. If any of the occupied units on lines 26 a or b will be vacated during the RBY for mod. Construction, enter that
number times the average number of months during the RBY these units will be vacated.
27. Unprotected Units: Number of units included in a HUD -approved modernization budget where the time period
for placing the units under construction (two FFYs after FFY of approval) has expired.
48. Total Unit Months for Vacant Units in Funded Mod. And Under Construction or Funded
For Construction in RBY (Add line 45; less line 46; plus line 47)
Part D. Units Estimated to be Available
for Occupancy During RBY
(a) No. of
Units
(b) Avg.
Mos.
No. of
In RBY
(c) No. of Unit
Mos. (a X b)
28. Units Available as of Report Date (Enter Line 9)
252
12
3024
29. Additional Units Available During RBY because of Developmen&Acquisition of PFS -Eligible projects
+
+ 0
30. Units Unavailable During RBY because of Demolition/Disposition/Conversion
Actions Approved By HUD
-
- 0
31. Total (Add lines 28 and 29; subtract line 30)
252
3024
Part E. Units Estimated to be Occupied During RBY
32. Units Occupied as of Report Date (enter line 8)
240
12
2880
33. Additional Units Occupied during RBY because of Development/
Acquisition of PFS -Eligible Projects
+
+ 0
34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control
+
+ 0
35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program
+
12
+ 0
36. Occupied Units in Funded Modernization Program Being Vacated during RBY
-
- 0
37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion
Actions Approved by HUD. If there are occupied units that become vacant after the Report
Date but before the start of the RBY because of circumstances and actions beyond the HA's
control, place that number here ( ) and include in total shown on 37. Attach separate sheet
with same information requested in Part C.
0
38. Total (Add lines 32-35, subtract lines 36 and 37)
240
; , ;......
2880
Part F. Occupancy Percentage During RBY
39. Total unit Months of Occupancy (Enter line 38c)
2880
40. Total unit Months Available for Occupancy (Enter line 31c)
3024
41. Occupancy Percentage for RBY (Divide line 39 by line 40; multiply by 100 and round to nearest whole)
95%
42. Average Number of Vacant Units During RBY (Subtract line 39 from line 40; divide result by 12 and round to nearest whole)
12
Stop
8
Note
43. If the result on line 41 is 97% or higher or if the result on line 42 is five or less, then check the appropriate box below. You have
completed the form and do not need to proceed further.
[ ] a. High Occupancy HA: Occupancy Percentage
is 97% or higher for the RBY
(] b. High Occupancy HA with five or
fewer vacant units
Use 97% as the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
Use line 41 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
Part G. Vacancy Percentage for RBY Adjusted for Modernization
44. Total Unit Months of Vacancy in RBY (Enter line 40 Tess line 39)
144
45. Total Unit Months for Vacant Units in Funded Mod. And tinder Consbuction
or Funded for Construction (Sum the vacant units of lines 26a and b; multiply by 12)
46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the
average number of months during the RBY these units will be reoccupied.
47. If any of the occupied units on lines 26 a or b will be vacated during the RBY for mod. Construction, enter that
number times the average number of months during the RBY these units will be vacated.
+
48. Total Unit Months for Vacant Units in Funded Mod. And Under Construction or Funded
For Construction in RBY (Add line 45; less line 46; plus line 47)
0
49. Total Unit Months of Vacancy in RBY Adjusted for Modernization (Enler line 44 less line 48)
144
50. Vacancy Percentage for RBY Adjusted for Modernization
(Divide line 49 by line 40; multiply by 100; and round to nearest whole.)
5%
51. Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole)
12
•
Stop bz
8
Note (I a. High Occupancy HA: Vacancy Percentage is
. If the result on line 50 is 3°h or lower or if the result on line 51 is five or less, then check the appropriate box
below. You have completed the form and do not need to proceed further.
3% or less for the RBY after Modemization Adjustment
I I b. High Occupancy HA: five or fewer vacant
units after Modernization Adjustment
This form replaces forms HUD -52728-A thru-C which
have been canceled. Previous edition is obsolete.
Page 2 of 3
Use line 41 for the Projected Occupancy
Percentage on Part 8, line 11 of form HUD -52723
Use line 41 for the Projected Occupancy
Percentage on Part B, line'l 1 of form HUD -52723
form HUD -52728 (03/2003)
rel Handbook 7475.13
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Part H. Vacancy Percentage for RBY Adjusted for Both Modernization and Beyond Control Circumstances
53. Total Unit Month of Vacancy in RBY (Enter line 44)
144
54. Total Unit Months of Vacancy in RBY Due to Modernization (Enter line 48)
0
55. Total Unit Months of Vacancy In RBY Due to Beyond Control Vacancies
(Enter line 21 times 12; less any entry made on line 34c)
0
56. Total Unit Months of Vacancy After Above Ad
ustments (Enter line 53 less lines 54 and 55)
144
57. Vacancy Percentage for RBY After Above Ad
(Divide line 58 by Tina 40; multiple by 100; and round
ustments
to nearest whole.)
5%
58. Average Number of Vacant Units in RBY After Above Adjustments (Divide line 56 by 12; round to nearest whole)
12
f thlt
Note
59. If the result on line 57 is 3 % or lower or te resuon line 58 is five or less, then check the appropriate
box below. You have completed the form and do not need to proceed further.
[ ] a. High Occupancy HA: Vacancy Percentage is 3% or ---> Use line 41 as the Projected Occupancy
less for the RBY after Modernization Adjustment
[ ] b. High Occupancy HA: live or fewer vacant
Percentage on Part B, line 11 of form HUD -52723
Use line 41 as the Projected Occupancy
units after Modemization Adjustment Percentage on Part B, line 11 of form HUD -52723
Part I. Adjustment for Long Tenn Vacancies If the HA estimates that it will have a vacancy percentage of more than 3% for Its RBY and more
than five vacant units after adjusting for vacant units undergoing modernization end vacancies beyond its control, the HA will exclude all of Its long-
term vacancies (If any) from its co t ! It 1 bl f occupancy and use this section to determine its projected occupancy percentage.
60. Total Long-term Vacancies (Subtract vacant units shown on lines 21, 26a, and b from line 12. Analyze
remaining vacancies and identify these units that have been vacant for more than 12 months as of the Report Date.)
61. Unit Months of Vacancy Associated With Long -Term Vacancies (Multiply line 60 by 12)
0
62. Total Unit Months Available for Occupancy in RBY Adjusted for Long -Term Vacancies
(Subtract line 61 from line 31(c )) Use this UMA number in all other PFS calculations.
3024
63. Occupancy Percentage for RBY Adjusted for Long -Term Vacancies
(Divide line 38(c) by line 62; multiply by 100 and round to nearest whole)
95%
64. Average Number of Vacant Units in RBY after All Adjustments (Subtract line 60 from line 58)
12
65. Total Unit Months of Vacancy in RBY after All Adjustments (Subtract line 61 from line 56)
144
66. Vacancy Percentage for RBY Adjusted for Long -Term Vacancies
(Divide line 65 by line 62: multiply by 100 and round to nearest whole)
5%
Note
B7.If the result on 110063 is 97% or higher or tf the result on line 64 is five or less or if the result on line 86 is 3% or
less, then check the appropriate box below. You have completed the form and do not need to proceed further.
[ ] a.High Occupancy HA: Occupancy Percentage
is 97% or higher for the RBY after Long -Term
Vacancies Adjustment.
] b.High Occupancy HA: Five or fewer vacant
units after Adjustments for Long -Term Vacancies
Use 97% as the Projected Occupancy Percentage on Part 6, Line 1'
of form HUD -52723. Use the UMA result on line 62 In
calculating PFS eligibility.
Use line 63 as the Projected Occupancy Percentage on Part 8, line'
of form HUD -52723. Use the UMA result on Ilne 62 In
calculating PFS eltgihllity.
[ ] c. High Occupancy HA: Vacancy Percentage Use line 63 as the Projected Occupancy Percentage on Part B, line'
is 3% or lower for the RBY after Long- of form HUD -52723. Use the UMA result on line 62 In •
Term Vacancies Adjustment calculating PFS eligibility.
Part J. Projected Occupancy Percentages for Low Occupancy HAs If Ole HA cannot determine an acceptable Projected Occupancy Percentage
for the RBY using the above approach. It will use this section. The HA will use the lower of either 97% or that percentage based on having rive units
vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modernization construction and vacancies beyond its control.
Small Has of 140 units or less will generally want to use a percentage based on five vacant units.
68. Enter 97% if HA has more than 140 units. If 140 or fewer units, determine occupancy percentage based on
5 vacant units, for RBY. (Take 60 unit months and divide by line 62;multiply by 100 and round to nearest whole.
Subtract result from 100%)
69. Percentage Adjustment for Modernization and Beyond Control Vacancies
(Add lines 48 plus 55; divide that sum by line 62;multiply by 100 and round to nearest whole)
70. Projected Occupancy Percentage for Low Occupancy HA
(Take the percentage on line 68 and subtract the percentage shown on line 69. Use the result as the
Projected Occupancy Percentage on Part 8, line 11 of form HUD -52723 Use the UMA result on Ilne 62 in calculating PFS elglbility)
97%
0%
97%
This form replaces forms HUD -52728-A thru-C which form HUD -527728 (03/2003)
have been canceled. Previous edition is obsolete. Page 3 of 3 ref Handbook 7475.13
•
JOURNAL ENTRIES BY ACCOUNT NUMBER FOR PHA 1 PROJECT 01 ACCOUNT 4540.8 CODE 5 PAGE 1
Fayetteville Housing Authority
Period: 10/01/2004 - 09/30/2005
PH PRJ Account Cd Date Amount Reference/4 Description PR
1 01 4540.8 5 10/26/2004 6.55CR APF 121021 Ark Employment Security D
1 01 4540.8 5 10/01/2004
••` 1 01 History Totals '**
'•• OVERALL TOTALS •`•
6.55 JE00836 Sept Expenses Paid Oct
6.55 Total DR 6.55 Total CR
6.55 Total DR
0.00 Variance MARGIE
6.55 Total CR 0.00 Variance
12/19/2005 Prepared by Lindsey and Company, Inc. 20:23:29
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PHA:
DATA:
PFS
FICA Add-ons
Fayetteville Housing Authority FYE:
Base Year Rate
2006 Rate'
Base Year Base
2006 Base
5.85%
7.65%
$14,100
$94,200
2006 payroll subject to FICA using Base Year Base
2006 payroll subject to FICA using 2006 Base
PFS Requested Year
Base Year Rate
2006 Rate
5.85% times 2006 Payroll Subject to FICA Using
Using Base Year Base
7.65% times 2006 Payroll Subject to FICA Using
Using 2006 Base
Total Add-on (Enter on Line 25, HUD -52723)
Executive Director
Admin. Asst./Sec 8 Director
PH Director
PH Assistant/Inspect.
Sec 8 Assistant/Inspect.
Sec 8 Receptionist
Working Foreman
Maintenance Mech A
Maintenance Mech A
Maintenance Mech A
Maintenance Aide A
Estimated Overtime
Housing Specialist
Night Watchman
Night Watchman
Overtime
Admin Taxable Travel
Ten Sve Taxable Travel
Maintenance Taxable Travel
Protective Svc Taxable Travel
Total
Base
Year
September
$133,755
$259,661
$7,825
$19,864
$12,039
Request Percentage of Salary
Year from Low Rent
$7,050
$2,820
$14,100
$14,100
$0
$0
$0
$0
$0
$0
$0
$0
$0
$14,100
$14,100
$14,100
$14,100
$14,100
$0
$0
$0
$0
$0
$0
$0
$14,100
$11,085
$0
$0
$0
$0
$0
$0
$133,755
$25,125
$7,982
$33,786
$23,682
$0
$0
$0
$0
$0
$0
$0
$0
$0
$37,057
$26,847
$25,179
$22,997
$21,127
$6,000
$0
$0
$0
$0
$0
$0
$18,474
$11,085
$320
$0
$0
$0
$0
$0
$259,661
50%
20%
100%
100%
0% All Sec 8
0% All Sec 8
100%
100%
100%
100%
100%
100%
0% All Sec 8
100%
100%
100%
Calculation of Other Income Part C 01, HUD -52723) AR09700106D
• PHA: Fayetteville Housing Authority
FYE: September
Estimates: Excess Utilities FY 2005 Actual $4,620
Employee Rent $0
Police Unit $0
ND Rent from Off Line Units $0
Community Room/Non-Dwelling Rent $0
Tenant Damages $21,600
City PILOT adjustment for Adult Center $4,800
Laundry $780
Cingular Tower $6,900
CFP Transfer 1406 $20,000
Sub -Total $58,700
Less: Employee Rent Equal or Below AEL 0
Non -Dwelling Rent from Off Line Units 0
Non -Dwelling Rent/Community Room ect. $0
Non -Rental Other Income $54,080
Net Other Income $4,620
PUM $1.53
•
•
•
•
•
OMB Approval No. 2577-0029 (exp. 06/302006)
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form HUD -52722-A (10/2001
Previous Editions are Obsolete
•
•
•
Operating Fund
Calculation of Operating Subsidy
PHA -Owned Rental Housing
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0029 (exp.B/30/2006)
Section 1
a) Name and Address of Public Housing Agency
Fayetteville Housing Authority
#1 North School Ave.
Fayetteville, AR 72701
b) Budget Submission to HUD required
[ ] Yes [ ] No
c) Type of Submission
x
Original
Revision No.
d) Number of HA Units
252
e) Unit Months
Available (UMAs)
3024
()Subject FVE
September
g) ACC Number:
FW7031
h) Operating Fund Project Numbe
AR09700106D
I) DUNS Number
809775059
Section 2
No.
Description
Part A. Allowable Expenses and Additions
Requested by PHA
(PUM)
U1
Previous allowable expense level (Part A, line 08 of form HUD -52723 for previous
year)
$28,521
$262.31
sr
+
T
inrci *.r+V1
,,
rvi 114 X45,
-,_ „""
i,
02
Part A. Line 01 multiplied by .005
Number of occupied units as of rent roll date
1.31
03
Average monthly dwelling rental charge per unit for current
budget year (Part B Line 01 divided by Line 02)
03
Delta from form HUD -52720-B, if applicable (see instructions)
04
Average monthly dwelling rental charge per unit for prior
budget year
$158.65
04
"Requested" year units from latest form HUD -52720-A (see
instructions)
Average monthly dwelling rental charge per unit for budget
year 2 years ago
252r.t
$155.91
-'•'s
5 P
a+'-
A
e Jiu
05
Add-ons to allowable expense level from previous fiscal year (see instructions)
07
50/50 Income split ((Part B, Line 03 + line 06] divided by 2)
$130.04
06
Total of Part A lines 01, 02, 03, and 05
$116.41
$263.62
09
Rental income adjustment factor
1.03
07
Inflation factor Metro Washington
Projected average monthly dwelling rental charge per unit (Part B, Line 08 times Line
09)
1.029
11
Projected occupancy percentage from form HUD 52728
08
Revised allowable expense level (AEL)(Part A, line 06 times line 07)
12
Projected average monthly dwelling rental income per unit (Part B, Line 10 times
Line 11) -
$271.26
$116.30
Part
09
Transition Funding
01
Other Income Excess Utilities
$1.53
10
Increase to AEL
$117.83
03
PUM deficit or (Income) (Part A, Line 14 minus Part C, Line 02)
11
Allowable utilities expense level from form HUD -52722-A
'-= -
$65.29
Requested by PHA
(Whole dollars)
HUD Modifications
(Whole dollars)
04 Deficit or (Income) before add-ons (Part C, Line 03 times Section 1, e)
12
Actual PUM cost of Independent Audit (IA) (Through FYE 2004)
$0.38
13
Costs Attributable to deprogrammed units
14
Total Allowable Expenses and Additions (Sum of Part A, Lines 08 thru 13)
$336.93
. Dwelhnq Rental Income
01
Total rent roll as of 12/1/2005
$28,521
sr
+
T
inrci *.r+V1
,,
rvi 114 X45,
-,_ „""
i,
:'
n+
•,.
02
Number of occupied units as of rent roll date
245
03
Average monthly dwelling rental charge per unit for current
budget year (Part B Line 01 divided by Line 02)
$116A1
04
Average monthly dwelling rental charge per unit for prior
budget year
$158.65
05
Average monthly dwelling rental charge per unit for budget
year 2 years ago
$155.91
06
Three-year average monthly dwelling rental charge per unit
((Part B. Line 03+line 04+1ine 05]divided by 3)
$143.66
07
50/50 Income split ((Part B, Line 03 + line 06] divided by 2)
$130.04
08
Average monthly dwelling rental charge per unit (lesser of part 6, Line 03 or Line 07)
$116.41
09
Rental income adjustment factor
1.03
10
Projected average monthly dwelling rental charge per unit (Part B, Line 08 times Line
09)
$119.90
11
Projected occupancy percentage from form HUD 52728
97%
pyo
12
Projected average monthly dwelling rental income per unit (Part B, Line 10 times
Line 11) -
$116.30
Part
C. Non -dwelling Income
01
Other Income Excess Utilities
$1.53
02
Total operating receipts (Part 6, Line 12 plus Part C, l.ine 01)
$117.83
03
PUM deficit or (Income) (Part A, Line 14 minus Part C, Line 02)
$219.10
'-= -
-
Requested by PHA
(Whole dollars)
HUD Modifications
(Whole dollars)
04 Deficit or (Income) before add-ons (Part C, Line 03 times Section 1, e)
$662,558
Retained Rental Income UMAs
Must be shown in Agency Plan Comp X -13.63 50% of Income =
Line 03. 5116.41 X 1.03 Line 9=
Una 06. 5143.68 X 97% Line 11=
Difference -527.25X5031 -13.63 (NO RETAINED RENTAL INCOME)
3024
41217
-42454
-41180
Previous edition is obsolete for PHA Fiscal Years Page 1
beginning 1/1/2004 and thereafter
form HUD -52723 (1/2001)
me
No. I Description
Part D. Add-ons for changes in Federal law or regulation and other eligi
Project Number:
Requested by PHA
(Whole dollars)
AR09700106D
HUD Modifications
(Whole dollars)
01 Deficit or (Income) before adjustments
sFICA
contributions
$12,039
02
Unemployment compensation
7
$1,161
03
Family Self Sufficiency Program
03
Operating
02) (If less
04
Energy Add -On for loan amortization
adjustments (greater of Part E, Line 01 or Line
(0))
$680,729
05
Unit reconfiguration
Part F.
06
Non -dwelling units approved for subsidy
of
Operating
07
Long-term vacant units
for Subject
Fiscal
08
Phase Down for Demolitions
Do not revise after the
09
Units Eligible for Resident Particpation:
Occupied Units (Part B, Line 02)
245
01
Utility Adjustment for Prior years 98.1%
42264
10
Employee Units
02
Additional subject
fiscal year operting subsidy eligibility (specify)
Y }y rj `•
11
Police Units
03
Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year
12
Total Units Eligible for Resident Participation
(Sum of Part D, Lines 09 thin 11)
245
'-'t- r�+
*�1�
13
Funding for Resident Participation (Part D, Line 12 X
$25)
$6,125
14
Other approved funding not listed (Specify in Section 3)
IOther(specify)
I
Other (specify)
15
Total add-ons (sum of Part D, Lines 01 02 03,04,05,06.07,08,13 & 14)
$18,171
07
Part E Calculation of Ooeratina
Subsidy Eligibility Before) Arliustinnnts
01 Deficit or (Income) before adjustments
(Total of Part C, Line 04 and Part D, Line 15)
$680,729
02
Actual cost of Independent Audit (IA) FY2004
(
$1,161
(
)
03
Operating
02) (If less
than
subsidy eligibility before
zero, enter zero
adjustments (greater of Part E, Line 01 or Line
(0))
$680,729
04
Total amount due HUD to be collected in future fiscal year(s) (total of Part G,
Lines 01. thru 03) (Identify individual amounts under Section 3)
Part F.
Calculation
of
Operating
Subsidy Approvable
for Subject
Fiscal
Year
(Note:
Do not revise after the
subject FY)
01
Utility Adjustment for Prior years 98.1%
42264
02
Additional subject
fiscal year operting subsidy eligibility (specify)
03
Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year
04
HUD discretionary adjustments
IOther(specify)
I
Other (specify)
07
Unfunded Portion due to proration o.00%
(
$0 )
(
)
08
Net adjustments to operating subsidy (total of Part F, Lines 01 thru 07)
$42,264
09
Operating subsidy approvable tor subject fiscal year (total O7 Hart L, Line Ui and
Part F, Line 08)
$722,993
HUD Use Only (Note: Do not revise after the end of the subject FY)
10 Amount of operating subsidy approvable for subject fiscal year not funded
11 Amount of funds obligated in excess of operating subsidy approvable or su ject Isco
year
12 Funds obligated in subject fiscal year (Sum of Part F, Lines 09 thru 11)
(Must be the same as line 690 of the Oper. Bud., form HUD -52564, for the subject fiscal year)
Appropriation symbol(s):
Part G Memorandum of Amounts Due HUD, Including Amounts on Repayment Seh
01
Total amount due in previous fiscal year (Part G, Line 04 of form HUD -52723 for
previous fiscal year)
02
Total amount to be collected in subject fiscal year (identify individual amounts under
Section 3) ,
(
)
(
)
03
Total additional amount due HUD (include any amount entered on part F, Line 11)
(Identify individual amounts under Section 3)
04
Total amount due HUD to be collected in future fiscal year(s) (total of Part G,
Lines 01. thru 03) (Identify individual amounts under Section 3)
$0
Previous edition is obsolete for PHA Fiscal Years
beginning 1/1/2004 and thereafter
Page 2
Form HUD 52723
(1/2001)
•
•
Line
No. Description
Part H. Calculation of Adjustment for Subject Fiscal Year
This part is to be completed only after the subject fi'
Project Number:
Requested by PHA
(Whole Dollars)
AR09700106D
HUD Modifications
(Whole Dollars)
Section 3
Remarks (provide part and line numbers)
I hereby certify that all the information stated herein, as well as any information provided in the accompanimant herewith, is true arid accurate,
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalities. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729,3802)
Signature of Authorized HA Representative 8 Date:
X
Signature of Authorized Field Office Representative & Date:
X
Previous edition is obsolete for PHA/IHA Fiscal Years
beginning 1/1/2004 and thereafter
Page 3 form HUD -52723
(1/2001) .
..a, raa, „ab cnuea
01
Indicate the types of adjustments that have been reflected on this form:
'; ..:
Ull Utility Adjustment jj HUD discrtionary adjustent
(Specify under Section 3)
02
Utility adjustment from form HUD -52722-B
03
Deficit or (income) after year-end adjustments (total of Part E, Line 01 and Part H, Line 02)
04
Operating subsidy eligibility after year-end adjustments (greater of Part E, Line 02 or
Part H, Line 03)
05
Part E. Line 03 of latest form HUD 52723 approved during subject FY
(Do not use Part E, Line 03 of this revision)
06
Net adjustments for subject fiscal year (Part H, Line 04 minus Part H, Line 05)
07
08
Utility adjustment (enter same amount as Part H, Line 02)
Total HUD
discretionary adjustments (Part H, Line 06 minus Line 07)
09
Unfundedortion of utility adjustment due to proration
10
Unfunded 'portion of HUD discretionary adjustment due to proration
11
Prorated utility adjustmentPart H, Line 07 plus Line 09)
12
Prorated HUD Discretional7 adjustment (Part H, Line 08 plus Line 10)
Section 3
Remarks (provide part and line numbers)
I hereby certify that all the information stated herein, as well as any information provided in the accompanimant herewith, is true arid accurate,
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalities. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729,3802)
Signature of Authorized HA Representative 8 Date:
X
Signature of Authorized Field Office Representative & Date:
X
Previous edition is obsolete for PHA/IHA Fiscal Years
beginning 1/1/2004 and thereafter
Page 3 form HUD -52723
(1/2001) .