HomeMy WebLinkAbout2005-11-15 - Minutes - Archive•
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MINUTES OF THE NOVEMBER 15, 2005 REGULAR MEETING OF THE HOUSING
AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., November 15, 2005, in the City Administration Building, Room 326,
Fayetteville, AR.
Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m.
Commissioners Present:
Commissioners Absent:
Others Present:
Old Business
None
New Business
Robin Ross, Betty Turner, Janet Richardson,
Deborah Olsen and Richard Royal
None
Fredia Sawin and Laura Higgins (Fay. Housing Auth.),
Michael Janis and Melodee Melin (Quadel Consulting
Group)
A. Approval of Minutes of Previous Annual Meeting -Motion was made by Ms.
Richardson to accept the October 18, 2005 Minutes, seconded by Mr. Royal and
carried unanimously.
B. Approval of October 2005 Financial Statements -Ms. Sawin explained that due to
the year end closing for the fiscal year 2005, Lindsey is not finished with the Sept.
30`h, 2005 financial reports and they would be presented at the next months
meeting. There being no questions, motion was made by Ms. Olsen to accept the
October 2005 Financial Statements, seconded Mr. Royal and carried
unanimously.
C. Approval of Resolution #757 -Authorizing the Submission of Section 8
Management Assessment Program (SEMAP) Certification for Fiscal Year Ending
9/30/05 -There being no questions, Ms. Richardson motioned to accept Resolution
#757, seconded by Ms. Olsen and carried unanimously.
D. Approval of Resolution #758 -Authorizing the Submission of Public Housing
Management Assessment Program (PHAS) Certification for Fiscal Year Ending
9/30/05 -Ms. Richardson asked what it would take to be a high performer on the
PHAS score. Ms. Sawin explained that you had to have above a score of 90, last
year the Housing Authority's score was 80 making it a standard performer. Mr.
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Royal then motioned to accept Resolution #758, seconded by Ms. Olsen and
carried unanimously.
E. Approval of Resolution #759 -Approving Execution of Contract for Hillcrest
Towers Professional Security Guard Services -Ms. Sawin advised that this is a
renewal of last years contract. Bids were solicited and Professional Security
Services was again the lowest bidder and the contract with them will be for two
years. Ms. Olsen motioned to accept Resolution #759, seconded by Ms. Turner
and carried unanimously.
F. Presentation from Hired Housing -Consultant (Quadel Consulting Corp.)Melodee
Melin-Director-Presentation will be conducted after conclusion of the board
meeting.
G. Executive Directors Report -Ms. Sawin reviewed her written report. Ms.
Richardson asked about the Ms. Turner's term which is ending December 31,
2005. Ms. Turner advised that she has already submitted her application.
Ms.Sawin stated it was being advertised through the City and any applications
submitted will be turned over to the board for their review.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
Chairperson
ATTEST:
/tea
Secretary
1N\
• FAYETTEVILLE HOUSING AUTHORITY
#1 North School Ave.
Fayetteville, AR 72701-5928
PH: (479)521-3850 FAX: (479)442-6771
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EXECUTIVE DIRECTOR'S REPORT
NOVEMBER 9, 2005
1. The Tenant Council for Morgan, Willow and Lewis held it's
annual Halloween carnival/party on October 28th, 2005. The
turnout was great. We had over 30 children and approximately
15 adults. Lots of Fun was had by all and a Special "THANK
YOU" goes out to Deborah Olsen for all her hard work on the
construction of the Game booths, in getting the prizes and
candy, putting up the decorations and her over all planning.
2. Public Housing has 5 vacancies, 1 at Lewis Plaza, 3 at Willow
Heights, 0 at Hillcrest Towers and 1 at Morgan Manor. The
Section 8 Program is full. The Adfa/Fema KARE program has 98
participants
3. The Fayetteville Housing Authority has earned $20,540.00 in
administrative fees under the Adfa/Fema KARE Program for the
administration of 79 housing assistance contracts.
4. Quadel Consulting Corp. will be here on Monday November 14th,
2005. Just a reminder, three Housing Authority Staff and the
Board of Commissioners will be meeting with Quadel Consulting
Corp representatives on Monday November 14th, 2005 for a
get acquainted dinner. Dr. Ross has made reservations with
Jose's on Dickson St. for this occasion. Also, just a reminder,
the Quadel Consultant representatives have been scheduled to
meet with key City officials on November 15th, 2005 following
our Regular Board Meeting. These meetings have been set up
at 1 hour intervals from 9:00a.m. to 2:OOp.m.
5. The Balance Sheets and the Budget Sheets from Lindsey's
Blue Fee Accountant Report for September 2005 are not
included in this month's Board packet. September is the last
month of our fiscal year. Lindsey is completing their final
closeouts to submit our Financial Assessment to HUD. I will
include them in the December Board Meeting Packet along with
the October, 2005 Balance and Budget sheets.
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RESOLUTION NO. 757
RESOLUTION AUTHORIZING THE SUBMISSION OF SECTION 8
MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/05
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority is required to review the Annual SEMAP
Certification and authorize the submission of the SEMAP
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached SEMAP
Certification for Fiscal Year Ending 9/30/05
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Executive Director of the Housing Authority is
authorized to execute the attached SEMAP Certification for
Fiscal Year Ending 9/30/05. _\
PASSED AND APPROVED THIS V��"QDAY OF vNQ( 2005
ATTEST:
SECRETARY
THE HOUSING AUTHORITY OF THE CITY
OF FAYE EVILLE, ARKANSAS
p
CHAIRPERSON
Section 8 Management Assessment
Program (SEMAP)
Certification
U.S. Department of Housing OMB Approval No. 2577-0215 (exp. 8/31/2003)
and Urban Development
Office of Public and Indian Housing
OPublic reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and rev'ewing the collection of information. Th's agency may
not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985 101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant -based
assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the
performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data
to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the
information collected does not lend itself to confidentiality.
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Instructions Respond to this certification form using the PHA's actual data for the fiscal year just ended.
PHA Name
Fayetteville Housing Authority
For PHA FY Ending (mr✓dd/yyyy)
09/30/2005
Submission Date (mm/dd/yyyy)
Check here if the PHA expends less than $300,000 a year in Federal awards
Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited
for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still
complete the certification for these indicators.
Performance Indicators
1. Selection from the Wailing List. (24 CFR 982.54(d)(1) and 982.204(a))
(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.
PHA Response Yes
No
(b) The PHA's quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in the
samples were selected from the waling list for admission in accordance with the PHA's policies and met the selection criteria that determined their places
on the waiting list and their order of selection.
PHA Response Yes -/ No
Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)
(a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based
on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract
anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into
consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services,
maintenance or utilities provided by the owners.
PHA Response Yes t/ No
(b) The PHA's quality control sample of tenant files for which a detemiination of reasonable rent was required shows that the PHA followed its written
method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):
PHA Response
At least 98% of units sampled
80 to 97% of units sampled
Less than 80% of units sampled
Determination of Ad'usted Income. (24 CFR part 5, subpart F and 24 CFR 982.516)
The PHA's quality contra sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verification
of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly
attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for
the unit leased in determining the gross rent for (check one):
PHA Response 1 At least 90% of files sampled
80 to 89% of files sampled
Less than 80% of files sampled
Utility Allowance Schedu e. (24 CFR 982.517)
The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted
its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.
PHA Response Yes -/ No
HOS Quality Control Inspect ons. (24 CFR 982.405 b))
A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by
HUD (see 24 CFR 985.2), fo quality control of HOS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HOS
Inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.
PHA Response Yes
No
HOS Enforcement. (24 CFR 982.404)
The PHA's quality control sample of case files with fa led HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies
were corrected within 24 hours from the inspect'on and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the
inspection or any PHA -approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance
payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations
for (check one):
PHA Response At least 98% of cases sampled Less than 98% of cases sampled
Previous edition is obsolete
form HUD -52648 (8/2000)
Page 1 of 4 ref. 24 CFR Part 985
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Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)).
Applies only to PHAs with jurisdiction In metropolitan FMR areas.
Check here if not applicable
(a) The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates
areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage
owner participation.
PHA Response Yes No
(b) The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty
and minority concentration.
PHA Response Yes No
(c) The PHA has prepared maps that show various a eas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty
and minority concentration; the PHA has assembled information aboutjob opportunities, schools and services in these areas; and the PHA uses the maps
and related information when briefing voucher holders.
PHA Response Yes ✓ No
(d) The PHA's information packet for voucher holds s contains either a list of owners who are willing to lease, or properties available for lease, under
the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside
areas of poverty or minority concentration.
PHA Response Yes ✓ No
(e) The PHA's information packet includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and
telephone number of a portability contact person at each.
PHA Response Yes I No
(f) The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration
and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in
any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes ✓ No
Payment Standards. The PHA has adopted current payment standards for the voucher program by unit size for each FMR area in the PHA jurisdiction
and, if applicable, for each PHA -designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not
less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503)
PHA Response Yes
No
Enter current FMRs and payment standards (PS)
0 -BR FMR 411
PS 411
1 -BR FMR 433
PS 433
2 -BR FMR 545 3 -BR FMR 792 4 -BR FMR 850
PS 545 PS 792 PS 850
If the PHA has jurisdiction In more than one FMR area, and/or If the PHA has established separate payment standards for a PHA -designated
part of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area.
Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.516)
PHA Response Yes
✓
No
10. Correct Tenant Rent Calculations The PHA correct y calculates tenant rent in the rental certificate program and the family rent to owner in the rental
voucher program. (24 CFR 982, Subpart K)
PHA Response Yes �/ No
11. Precontract HOS Inspections Each newly leased unit passed HOS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR
982.305)
PHA Response Yes ✓ No
12. Annual HOS Inspections. The PHA Inspects each unit under contract at least annually. (24 CFR 982.405(a))
PHA Response Yes �/ No
13. Lease -Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.
PHA Response Yes ✓ No
14a. Famiy Self -Sufficiency Enrollment The PHA has enrolled families in FSS as required. (24 CFR 984.105)
Applies only to PHAs required to administer an FSS program.
Check here if not applicable
PHA Response
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later
through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project -based contract
terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or
terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of
families that successfully completed their contracts on or after 10/21/1998.)
or, Number of mandatory FSS slots under HUD -approved exception
Previous edition is obsolete
Page 2 of 4
form HUD -52648 (8/2000)
ref. 24 CFR Part 985
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b. Number of FSS families currently enrolled
c. Portability: If you are the initial PHA, enter the number of families currently enrolled in your FSS program, but who
have moved under portability and whose Section 8 assistance is administered by another PHA
Percent of FSS slots filled (b + c divided by a)
14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the
percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)
Applies only to PHAs required to administer an FSS program.
Check here if not applicable
PHA Response Yes No
Portability: If you are the Initial PHA, enter the number of families with FSS escrow accounts currently enrolled in your
FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA
Deconcentration Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FMR areas).
The PHA is submitting with this certification data which show that:
(1) Half or more of all Section 8 families with children assisted by the PHA In Its principal operating area resided in low poverty census tracts at the end of the last
PHA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last PHA FY
is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last
PHA FY;
or
The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area over the last two
PHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the
end of the second to last PHA FY.
(3)
PHA Response Yes No t/ If yes, attach completed deconcentration bonus indicator addendum.
I hereby certify that, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate
for the PHA Oscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts
doubt on the PHA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.
Warning: HUD will prosecute false dawns and statements. Conviction may result in criminal and/or civil penalties (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
•Executive Director, signatu _ Chairperso rd of ners, signature
oil JuD , r7/161
Date (mm/dd/yyyy) � f \S.\ Date (mdd/yyyy)
gla
The PHA may include with Its SEMAP certification any information bearing on the accuracjr or completeness of the information used by the PHA In providing its
certification.
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Previous edition is obsolete
form HUD -52648 (8/2000)
Page 3 of 4 ref. 24 CFR Part 985
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SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator
PHA Name
Date (mm/dd/yyyy)
Principal Operating Area of PHA
(The geographic entity for which the Census tabulates data)
Special Instructions for State or regional PHAs. Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e., principal
operating areas) where the PHA has assisted 20 or more Section 8 families with children in the last completed PHA FY. HUD will rate the areas separately
and the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points.
1990 Census Poverty Rate of Principal Operating Area
Criteria to Obtain Deconcentration Indicator Bonus Points
To qualify for bonus points, a PHA must complete the requested information and answer yes for only one of the 3 criteria below. However,
State and regional PHAs must always complete line 1) b for each metropolitan principal operating area
1) a. Number of Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA
FY who live in low poverty census tracts. A low poverty census tract is a tract with a poverty rate at or below the overall
poverty rate for the principal operating area of the PHA, or at or below 10% whichever is greater.
b. Total Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY.
c. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the last PHA FY (line a divided by line b).
2)
3)
Is line c 50% or more? Yes
No
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the last completed PHA FY.
b. Number of Section 8 families with children who moved to tow poverty census tracts during the last completed PHA FY.
c. Number of Section 8 families with children who moved during the last completed PHA FY.
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts during the last PHA fiscal
year (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes No
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area
at the end of the second to last completed PHA FY.
b. Number of Section 8 families with children who moved to low poverty census tracts during the last two completed PHA FYs.
c. Number of Section 8 families with children who moved during the last two completed PHA FYs.
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts over the last two completed
PHA FYs (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes No
If one of the 3 criteria above Is met, the PHA may be eligible for 5 bonus points.
See Instructions above concerning bonus points for State and regional PHAs.
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Previous edition is obsolete
form HUD -52648 (8/2000)
ref. 24 CFR Part 985
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RESOLUTION NO. 758
RESOLUTION AUTHORIZING THE_SUBMISSION OF PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM (PHAS) CERTIFICATION FOR
FISCAL YEAR ENDING 9/30/05
WHEREAS, The Board of Commissioners of the Fayetteville
Housing Authority is required to review the Annual PHAS
Certification and authorize the submission of the PHAS
Certification and
WHEREAS, the Board of Commissioners of the Fayetteville
Housing Authority did review the attached PHAS
Certification for Fiscal Year Ending 9/30/05
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
That the Executive Director of the Housing Authority is
authorized to execute the attached PHAS Certification for
Fiscal Year ending 9/30/05.
• PASSED AND APPROVED THIS NS \'—DAY OF c.NOT 2005.
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ATTEST:
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CHAIR
PERSON
S CRETARY •
View Print Full Submission Page 1 of 5
Management Assessment for Public Housing Agencies
PHA Code :
PHA Name :
Submission Type
View/Print Full Submission
AR097 FYE : 09/30 Fiscal Year :
Housing Authority of the City of Fayetteville
Submission Status :
2005
Draft
Inbox 1 Unit Turnaround 1 Capital Fund l Woek Orders' Annual Inspection 1 Security 1 Econ. Sclf-Suff
ELEMENT
V12400
V12500
V12600
V12700
V12800
V12900
V13000
V13100
Sub -Indicator 1: Vacant Unit Turnaround Time
DESCRIPTION
Total number of turnaround days.
Total number of vacancy days exempted for Capital
Fund.
Total number of vacancy days exempted for other
reasons.
Total number of vacant units turned around and lease in
effect in the PHA's immediate past fiscal year.
Average number of calendar days units were in down
time.
Average number of calendar days units were in make
ready time.
Average number of calendar days units were in lease up
time.
Average Unit Turnaround Days.
flop of Pagel
AMOUNT
4,654
0
0
85
1,128.00
743.00
2,783.00
54.75
ELEMENT
CF10000
Component 1:
CF10050
Sub -Indicator 2: Capital Fund
DESCRIPTION
AMOUNT
Do you have any open Capital Fund programs(e.g. CGP,
HOPE VI)(Y/N)? Open = any program that does not have
a pre -audit end date or that received a pre -audit end
date during the fiscal year being assessed.
Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old
Total funds authorized over 3 FFYs old that do not have
a pre -audit end date or that received a pre -audit end
date during the fiscal year being assessed.
Total funds expended over 3 FFYs old that do not have
CF10100 a pre -audit end date or that received a pre -audit end
date during the fiscal year being assessed.
CF10200 Unexpended funds to be recaptured (enter dollar amt).
CF10300
Unexpended funds approved by HUD over 3 FFYs old
yes
$ 0.00
$ 0.00
$ 0.00
$ 0.00
https://www11. hud.gov/H UD_Systems/mass/mass_view_print_full_submission.cfin?part... 11/10/2005
View Print Full Submission Page 2 of 5
CF10400
CF10500
Component 2:
CF11100
CF11200
CF11300
CF11400
CF11500
Component 3:
CF11700
CF11800
CF11900
CF12000
Component 4:
CF12200
CF12300
CF12400
CF12500
Component 5:
CF12700
CF12800
CF12900
CF13000
(enter dollar amt).
Unexpended funds with time extensions due to reasons
outside of PHA control (enter dollar amt).
Adjusted total unexpended funds.
Timeliness of Fund Obligation
Total funds authorized for grants over 2 FFYs old.
Total funds obligated over 2 FFYs old.
Unobligated funds app-
roved by HUD over 2 FFYs old
(enter dollar amt).
Unobligated funds with time extensions due to reasons
outside of PHA control (enter dollar amt).
Adjusted total unobligated funds.
Adequacy of Contract Administration
The date of last HUD/Army Corps of Engineers on-site
inspection and/or audit related to contract
administration (include A133 audit).
The number of findings related to contract
administration.
The number of findings related to contract
administration that have been corrected by the PHA.
The number of findings related to contract
administration that the PHA is in the process of
correcting.
Quality of the Physical Work
Date of last HUD/Army Corps of Engineers on-site
inspection and/or audit related to quality of the physical
work.
The number of findings related to the quality of the
physical work.
The number of findings related to the quality of the
physical work that have been corrected by the PHA.
The number of findings related to the quality of the
physical work that the PHA is In the process of
correcting.
Budget Controls
Total amount of Capital Funds expended during the
PHA fiscal year being assessed.
The amount of Capital Funds expended on approved
work items not subject to budget revisions during the
PHA fiscal year being assessed.
The amount of Capital Funds expended under budget
revisions with prior HUD approval during the PHA fiscal
year being assessed.
The amount of Capital Funds expended under budget
revisions not requiring prior HUD approval during the
PHA fiscal year being assessed.
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$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
02/15/2005
0
0
0
11/16/2001
0
0
0
$ 172,353.93
$ 127,841.40
$ 25,225.90
$ 19,286.23
hllps://www I l .hud.gov/H UD_Systems/mass/mass_vicw_print_ful l_submission.cfin?part... 11/10/2005
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View Print Full Submission Page 3 of 5
Sub -Indicator 3: Work Orders
ELEMENT DESCRIPTION
Component 1: Emergency Work Orders
W10000 Total number of emergency work orders.
W10100 Total number of emergency work orders completed /
abated within 24 hours,
W10200 Percentage of emergency work orders completed /
abated within 24 hours.
Component 2: Non -Emergency Work Orders
W10500 Total number of non -emergency work orders.
W10600 Total number of calendar days it took to complete non-
emergency work orders.
Average number of days PHA has reduced the time it
W10700 takes to complete non -emergency work orders over the
past three years.
W10800 Average completion days.
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AMOUNT
140
140
100.00%
1,185
2,592
0.00
2.19
• Sub -Indicator 4: Annual Inspection of Dwelling Units and Systems
•
ELEMENT DESCRIPTION AMOUNT
Component 1: Annual Inspection of Dwelling Units
A10000 The total number of ACC units. 252
The sum of units exempted where the PHA made two
A10100 documented attempts to inspect and is enforcing the 0
lease.
A10200 Vacant units exempted for Capital Fund. 0
A10300 Vacant units exempted for other reasons. 0
A10400 Total number of units inspected using the Uniform 252
Physical Condition Standards (UPCS).
A10550 Total number of units inspected that did not require 140
repairs.
The number of units where necessary repairs were
completed to comply with UPCS either during the
A10600 inspection, issued work orders for the repairs, or 112
referred the deficiency to the current year's or next
year's Capital Fund program.
A10700 Adjusted units available. 252
A10800 Percent of units inspected by PHA. 100.00%
Component 2: Annual Inspection of Systems Including Common Areas and Non -Dwelling
Space
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A11100
A11200
A11300
A11400
A11500
Total number of projects.
Total number of projects exempted from the inspection
of systems.
The total number of projects where all systems were
Inspected in accordance with the OPCS.
Total number of buildings.
Total number of buildings exempted from the inspection
of systems.
A11600 Total number of buildings where all systems were
inspected in accordance with the UPCS.
The number of buildings and projects where necessary
repairs were completed to comply with UPCS either
A11700 during the inspection, issued work orders for the
repairs, or referred the deficiency to the current year's
or next year's Capital Fund program.
A11800 Percentage of projects inspected.
A11900
Percentage of buildings inspected.
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2
0
2
52
0
52
29
100.00%
100.00%
ELEMENT
Component 1:
Sub -Indicator 5: Security
DESCRIPTION
Tracking and Reporting Crime -Related Problems
S10000 The date that the Board adopted current policies to
track crime and crime -related problems.
The date that the PHA implemented the current
procedures to track crime and crime -related problems.
The date that the PHA implemented a current
cooperative system for tracking and reporting crime to
local police authorities.
The number of crimes that the PHA can document it
reported to local police authorities.
Percentage of developments where PHA can document
it tracks crime and crime -related problems.
Screening of Applicants
S10500 The date the Board adopted current screening policies
that reflect the applicable criteria.
The date the PHA implemented current screening
procedures that reflect the applicable criteria.
PHA can document that current screening procedures
result in successfully denying admission to applicants yes
who meet the applicable criteria (enter Yes or No).
The total number of applicants denied who met the
applicable criteria
Lease Enforcement
S10100
S10200
S10300
810400
Component 2:
S10600
S10700
S10800
Component 3:
AMOUNT
09/23/1998
09/23/1998
09/23/1998
11
100.00%
09/23/1998
09/23/1998
18
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S10900
The date the Board adopted current eviction policies
that reflect the applicable criteria.
S11000 The date the PHA implemented current eviction 09/23/1998
procedures that reflect the applicable criteria.
PHA can document that eviction screening procedures
S11100 resulted in the evicting of residents who meet the yes
applicable criteria (enter Yes or No).
S11200 The total number of evictions as a result of the 5
applicable criteria.
Drug Prevention and/or Crime Reduction Program Goals
09/23/1998
Component 4:
S11350 The number of HUD -funded drug prevention and/or
crime reduction programs.
The number of non HUD -funded drug prevention and/or
S11450 crime reduction programs that the PHA requests to be
assessed.
S11550 The number of documented program goals that are
related to drug -prevention and/or crime reduction.
The number of goals the PHA can document it met
S11600 under the implementation plans(s) for any and all of
these programs.
Percentage of goals that the PHA can document it met
511700 under the implementation plans(s) for any and all of
these programs.
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0
0
0
0
0.00%
Sub -Indicator 6: Economic Self -Sufficiency
ELEMENT DESCRIPTION AMOUNT
E10000 The number of HUD -funded economic self-sufficiency
programs.
The number of non HUD -funded economic self -
E10100 sufficiency programs that the PHA requests to be
assessed.
E10200 The number of documented program goals that are
related to economic self-sufficiency.
The number of goals the PHA can document it met
E10300 under the implementation plan(s) for any and all of
these programs.
Percentage of goals that the PHA can document it met
E10400 under the implementation plan(s) for any and all of
these programs.
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0
0
0
0
0.00%
Comments or Questions? Please go to Technical Assistance Center or Contact MASS
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RESOLUTION NO. 759
RESOLUTION APPROVING EXECUTION OF CONTRACT FOR
HILLCREST TOWERS PROFESSIONAL SECURITY
SERVICES._
WHEREAS, the Fayetteville Housing Authority has solicited
for bids from qualified firms which will provide Hillcrest
Towers Professional Security Services and,
WHEREAS, the Fayetteville Housing Authority has completed
the procurement process required to obtain this bid and
will execute a contract to Professional Security Inc. for
$41,236.80 annually. The Professional Security Services
contract will be based on a 72 hour work week. These hours
covers shifts that are to be Midnight to 8:OOa.m. on
Monday through Friday, 4:OOp.m. to Midnight on Weekends
(Saturday & Sunday), and Midnight to 8:OOa.m. on Weekends
(Saturday & Sunday). This contract will begin on December
02, 2005 and end on December 01, 2007 (Two Year Contract)
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY that the Executive
Director is authorized to execute a contract for services
with Professional Security Inc. in accordance with HUD
guidelines and the budgeted amount.
PASSED AND APPROVED THIS \i\'TSAY OF \--AN 2005.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
Olt yVV /
ATTEST: •
CHAIFPERSON
SECRETARY