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HomeMy WebLinkAbout2005-09-20 - Minutes - ArchiveMINUTES OF THE SEPTEMBER 20, 2005 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., September 20, 2005, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Betty Turner, Janet Richardson, and Deborah Olsen Commissioners Absent: Richard Royal Others Present: Fredia Sawin and Laura Higgins (Fay. Housing Auth.) Old Business A. Discussion & Update on Hiring of a Housing Consultant to Develop a Fayetteville Housing Authority Comprehensive Plan for Additional Housing -Dr. Ross asked Ms Sawin if the consultant had been contacted. Ms. Sawin explained that she had contacted them and asked them to update their key points as to what they will do for the Housing Authority. Ms. Sawin advised that this updated version is attached as Resolution #750. New Business A. Approval of Minutes of Previous Regular Meeting -Motion was made by Ms Turner to accept the August 16, 2005 Minutes, seconded by Ms. Olsen and carried unanimously. B. Approval of Minutes of Special Meeting 9/7/05 -Motion was made by Ms. Olsen to accept the September 7, 2005 Minutes, seconded by Ms. Richardson and carried unanimously. C. Approval of August 2005 Financial Statements -There being no questions, motion was made by Ms Olsen to accept the August 2005 Financial Statements, seconded by Ms. Turner and carried unanimously. D. Approval of Resolution #746 -Approval Annual Salary Increases -Ms. Turner reminded the board that they needed to complete Ms Sawin's annual review. The board decided to make sure this evaluation is done yearly before the annual increases go into effect October Is'. Ms. Sawin advised she would send the board the forms required to complete the review. Dr. Ross stated this year's evaluation would be completed before the next month's regular meeting in October 2005. • • • • Ms. Sawin then explained that the other employees raise is based upon a cost of living increase as set by the federal government. Ms. Olsen then motioned to accept Resolution #746, seconded by Ms Richardson and carried unanimously. E. Approval of Resolution #747 -To Charge off Delinquent Accounts of Former Tenants for Period 6/1/05 to 9/30/05 -Dr. Ross mentioned that this appeared higher than usual. Ms. Sawin explained that it was due to unreported income being caught by the new EIV system set up through HUD. Ms. Richardson then moved to accept Resolution #747, seconded by Ms Olsen and carried unanimously. F. Approval of Resolution #748 -Authorizing the Write-off of Certain Non - expendable Equipment that was Junked -Ms. Sawin explained that she showed the equipment as being nine plus years old as this was as far back as the computer records would go however, they were probably more around 15 years old. There being no other questions, Ms Olsen motioned to accept Resolution #748, seconded by Ms. Turner and carried unanimously. G. Approval of Resolution #749 -Operating Budget Revision for Fiscal Year Ending 9/30/05 -Ms. Sawin advised there were just three budget items that needed to be revised which includes legal expense, travel and extraordinary maintenance. Ms. Sawin explained that this is due to extra legal, travel and maintenance that came up during the year and that the money would just be moved from items that were under budget. Ms. Sawin went over the new budget sheets included in the commissioner's packets, questions were asked by the board, then Ms. Olsen motioned to accept Resolution #749, seconded by Ms. Turner and carried unanimously. H. Approval of Resolution #750 -For Execution of Contract for Housing Consultant for a Comprehensive Housing Plan -Ms. Sawin went over the revised approach outlining the services that Quadel will provide for the Housing Authority. Ms. Sawin pointed out the original bid of $32,000.00 has been lowered to $23,990.00 due to eliminating the physical needs assessment and the management needs assessment. Questions were asked by the board and it was determined that this plan would be helpful to the Housing Authority and its future. Ms. Richardson requested that the board stay fully informed. Dr. Ross also requested that City of Fayetteville employees who may be interested also be invited to attend. Ms. Sawin will get with the consulting firm, complete the contract and then will e- mail the board and other interested parties. Ms Olsen then motioned to accept Resolution #750, seconded by Ms. Turner and carried unanimously. I. Executive Director's Report -Ms Sawin reviewed her written report. Ms. Sawin reminded the board that the October 18, 2005 board meeting will be scheduled as an "annual meeting" for the selection of officers. Ms. Richardson also asked how it was going with putting a police officer in one of the apartments. Ms. Sawin explained that they did have one interested individual but it turned out that he was not currently certified. The letter is still posted at the Sheriff's office and hopefully someone will eventually be interested who is eligible. Ms. Sawin advised that the siding has started to be installed at Willow Heights and if the board was interested they could drive by and look at it. Ms. Sawin also reminded the board that she had applied for CBDG funds to install playground equipment at Morgan Manor, Lewis Plaza and also to construct a handicap addition to the Head • • • • Start building at Willow Heights. If funds are not available through this program, then the Capital Grant Fund money awarded for this year could be utilized towards this goal. Ms. Richardson requested that Yolanda Fields be invited back to a future board meeting to get her thoughts on how she felt about the presentation given by the Ft. Smith Housing Authority on August 16, 2005. Dr. Ross then invited everyone interested to tour the sites with her after the meeting. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OFF�� FAYYETTEVILLE, ARKANSAS Chairperson ATTEST: • FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 • • EXECUTIVE DIRECTOR'S REPORT September 14th, 2005 1. Deborah Olsen (Tenant Commissioner), Kyra McCown (Public Housing Director) and Debbie Jones (Public Housing Inspector/Assistant) have finished their ten week citizen's police academy training course. They will be receiving recognition for this training at a Fayetteville City Council Meeting sometime in the near future. 2. Public Housing has 7 vacancies, 2 at Lewis Plaza, 2 at Willow Heights, 0 at Hillcrest Towers and 3 at Morgan Manor. Public Housing has housed 1 Katrina victim and has two Katrina victims who have accepted units and are in the process of getting their utilities turned on (the utility companies are waiving deposits for the Katrina victims) Six more have applied for housing and will be shown units as they become available to rent. The Section 8 Program is full. The Section 8 program has received one portable voucher from the Katrina disaster who is at this time looking for eligible housing. 3. "Reminder" the October Regular Board Meeting is considered our Annual Meeting where the Chairman and Vice Chairman are elected for the next year. 4. Due to a delay in the mail system, our Lindsey Balance Sheets and Budget data were received a day late. Therefore, two Board Packets were mailed. • • • RESOLUTION NO. 746 RESOLUTION APPROVING ANNUAL SALARY INCREASES WHEREAS, the Approved budgets for the Housing Authority allows for salary increases for certain personnel: NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of salaries listed below are approved effective October 1, 2005. NAME & POSITION Fredia Sawin Executive Director Laura Higgins Administrative Asst/Section 8 Kyra McCown Public Housing Director PRESENT SALARY $48,598 Dir. $38,600 $32,675 Alexia Myer Section 8 Asst./Inspector $22,583 Jan Simco/Fss Coordinator $27,040 Debra L. Jones Public Hous. Asst & Inspector Karen K. Stacy Rec/Sec Mikeal Atwell Maintenance Working Foreman Lynn Smith Maint-Mechanic David J. Butt Maint-Mechanic Rick Durham Maint Aide A William Drain Maint Aide B Night Watchmen II A 11 IIA II PASSED AND APPROVED ATTEST: $22,903 $21,011 $35,838 $25,964 $24,351 $22,241 $20,432 PFOPOSE SALARY $48,598 $39,912 $33,786 c� $23,351 CLC\ 0• t� \O"1 S•S m\�ee)c\.m \ SJS •o Is \ 3C\C\..\\9 $27,959 $23,361 $21,725 $37,057 $26,847 $25,179 $22,997 $21,127 $17,867 $18,474 THIS 2o4 tyDAY OF (0/7? 2005 THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS SECRETARY CHAIRPERSON • 1 RESOLUTION NO. 747 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 06/01/05 - 09/30/05 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 & 2 Housing Projects for period of June 1, 2005 thru September 30, 2005. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS 9 b4 DAY OF Spickeifl&G; 2005. ATTEST: THE HOUSING AUTHORITY OF CITY OF FAYETTEVILLE, AR Pah- CH IRPERSON • • ATTACHMENT TO RESOLUTION CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS 06/01/05 - 09/30/05 APT. NAME RENT OTHER TOTAL 5-A Karen Paslay 58.00 260.00 318.00 5-B Belinda Vanmeter 25.00 425.00 450.00 8-A Christine Hood 0.00 205.00 205.00 11-A Cynthia Stone 265.00 595.00 860.00 14-A Misty Guy 0.00 318.00 318.00 14-B Billie Kupczynski 101.00 585.00 686.00 15-C Connie Bottoms 721.00 925.00 1,646.00 20-B Michael Rector 100.00 840.00 940.00 20-C Colleen Craigg 150.00 585.00 735.00 20-D Robin Bounds 852.00 510.00 1,362.00 22-B Lakeshia Davis 557.00 540.00 1,097.00 22-D Delinda Denton 955.00 180.00 1,135.00 25-B Stephanie Schaefer 916.00 265.00 1,181.00 25-D Kristy Walker 0.00 440.00 440.00 311-C Lillian Mullen 0.00 151.00 151.00 322-C Krystal Lavelle 324.00 100.00 424.00 324-C Angela Freeman 0.00 317.00 317.00 328-C Brandi Thompson 114.00 510.00 624.00 343-C Angela Morris 3,394.00 390.00 3,784.00 355-C Dorsey Dundee 75.00 429.00 504.00 421-C Veronica Miller 25.00 258.00 283.00 435-C Melissa Snyder 88.00 400.00 488.00 306-J Beth Weaver 25.00 90.00 115.00 802-J Velda Smith 49.00 50.00 99.00 TOTALS 8,794.00 9,368.00 TOTAL 18,162.00 • • • • • • • RESOLUTION NO. 748 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached list for equipment.) PASSED AND APPROVED THIS 610 DAY OF*4441.2005. ATTEST: SE RETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON "Pok -q^4/) • • • • ATTACHMENT TO RESOLUTION NO. 748 LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EOUIPMENT PROPERTY LEDGER NO. #1465.1 ITEM NO. DESCRIPTION / PROPERTY SERIAL NUMBER AGE 126 Kenmore Refrigerator 376 Brown Gas Range 460 Kenmore Refrigerator 473 Kenmore Refrigerator 528 Kenmore Refrigerator TOTAL $1713.30 0948607688 6B81791 S-60239962 0948607790 0526097237 9+yr. 9+yr. 9+yr. 9+yr. 9+yr. DWELLING EOUIPMENT PROPERTY LEDGER NO. #1475.1 MAINTENANCE EOUIPMENT PROPERTY LEGDER NO. #1475.2 AMOUNT 371.00 229.30 371.00 371.00 371.00 $ 0.00 $ 0.00 • • • RESOLUTION NO. 749 PHA/IHA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 9/30/2006) Public reporting burden for this collection of information is estimated to average 15 minutes per response. including the lime for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. Acting on behalf of the Board of Commissioners of the below -named Public (lousing Agency (PHA)/Indian Housing Authority (IIIA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): [xi Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: I certify on behalf of the: (PHA/IIIA Name) that: (date) 9-120105 Fnyettaville Housing_Ar ho i v 1. All regulatory and statutory requirements have been met; 2. The PITA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures arc necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PlIA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (1) or 24 CFR 905.120(c) and (d); 8. The PIIA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g); and 9. The PHA/111A will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information slated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001.1010, 1012; 31 U.S.C. 3729.3802) Board Chairman's Name (ty Robin Ross Previous edition is obsolete Date 9/20/05 form HUD -5257400/95) ref. Handbook 7575.1 • • • • ATTACHMENT TO RESOLUTION NO. 749 NARRATIVE STATEMENT IN SUPPORT OF REVISED BUDGET NO. 1 FAYETTEVILLE HOUSING AUTHORITY AR 0097-001 & 002 FOR PERIOD ENDING SEPTEMBER 30, 2005 LINE NO. 150 170 580 DESCRIPTION Legal Expense Travel Extra -Ordinary Maint. 1. Sewer Rep $ 7,175 2. Emergency 5,000 3. Site Wk 11,475 Total $23,650 TOTAL EXPENSES ORIGINAL BUDGET 7,000 5,000 17,060 29,060 INCREASED (DECREASED) 3,000 3,000 6,590 12,590 REVISED BUDGET 10,000 8,000 23,650 41,650 • • • • RESOLUTION NO. 750 RESOLUTION APPROVING EXECUTION OF CONTRACT FOR HOUSING CONSULTANT FOR A COMPREHENSIVE HOUSING PLAN WHEREAS, the Fayetteville Housing Authority has solicited Request For Proposals from Consulting firms which will provide expertise to our agency for our future Housing Comprehensive Plan and, WHEREAS, the Fayetteville Housing Authority has completed the procurement process required to obtain this bid and will execute a contract to Quadel Consulting Corporation for $23,990 which provides per the attached "APPROACH TO SERVICES". NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY that the Executive Director is authorized to execute a contract for services with Quadel Consulting Corporation in accordance with HUD guidelines and budgeted amount. PASSED AND APPROVED THIS 2Q1-ki"DAY OF SE/(MLA 2005. ATTEST: /cam. ECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS • Mb CH"IRPERSON • • • • • APPROACH TO SERVICES (REVISED) INTRODUCTION The Fayetteville Housing Authority (FHA) requests professional consulting services to complete a Housing Needs Comprehensive Plan. FHA owns and operates 252 dwelling units in four (4) developments of public housing. FHA desires to thoroughly examine the local housing market needs for low and moderate income persons and determine how best it can position itself to meet these needs in expanding the local supply of affordable housing. Quadel commends FHA for initiating, through the issuance of this RFQ, the important process of thinking strategically about the future supply of affordable housing and sets forth the following tasks in assisting FHA to meet this objective. TASKS AND METIIODOLOGY Task I: Initial Orientation Meeting/Ongoing Contract Management Within two (2) weeks of contract execution, the Quadel Team will initiate a conference call with key FHA staff. The purpose of the telephone meeting will be to establish a clear understanding of the activities outlined in the preparation of the Housing Needs Comprehensive Plan, clarify and discuss project goals and objectives, and establish the necessary initial working relationships and partnerships, timetable, roles and responsibilities, and deliverables of the project. We have also budgeted time under this task for ongoing project management. Melodee Melin, Project Director, will oversee all work activities completed by the Quadel Team. This includes coordinating schedules, assigning work, disseminating information among the team, keeping the team informed of developments, ensuring the timely delivery of high quality work products, communicating with FHA's point of contact, and ensuring good communications among Quadel team members and between the Quadel team and FHA. Task 2: (lousing Market Review and Analysis The purpose of this task is to understand FHA's current role and performance as an affordable housing provider in the community in direct relation to meeting the needs of the local housing market. This will be done primarily through the review and analysis of relevant documents and data focusing on FHA's management and operations, financial resources and physical housing stock, as well as community activities surrounding affordable housing. In addition, this will entail analysis of the local housing market based on housing and economic data and demographics obtained from a variety of sources. There will be two components to the housing market review and analysis. The first component will occur both on and off-site and involve specifically document and data collection and review. The second component will include an on-site review complete with interviews and meetings with relevant and knowledgeable sources from FHA and the community and City. Housing Needs Consultant for FILA 3-1 • • • Approach to Services (Revised) Document Review It would be useful at the outset of this engagement to receive relevant background materials, such as information on the City's plans for affordable housing and development activities, information on existing Federal, State and local resources for housing, local housing providers, jurisdiction Consolidated Plan and other related housing and economic development reports on the locality etc. Such information will help to educate Quadel about Fayetteville in advance of the initial site visit. In addition, Quadel will request to review copies of FHA's Physical Needs Assessment and Management Assessment Reports, 5 -Year and Annual PHA Plans, PHAS and SEMAP scores, FHA budgets and financial statements to understand FHA's management capacity, operations, finances and physical housing stock. On-site Review Approximately five (5) weeks after contract execution, Quadel will conduct a two-day site visit with FHA. The primary purpose of the visit will be to collect pertinent data on the housing market, and conduct meetings and interviews in order to better understand the current housing market in Fayetteville and FHA's role as a provider of affordable housing in the community. Interviews and meetings will include a strategic planning element to ensure that all participants have a shared view of the omission of the Authority and the vision of FHA's role in the community in expanding the supply of affordable housing. We will pay particular attention to meeting with identified City officials, City agencies, non -profits, service providers, and other stakeholders as appropriate. Quadel will also spend some time with FHA executive stafTand Board to gain an understanding of the perception of the Authority within the Fayetteville community, goals and objectives, and level of support from local government and community leaders. Analyze Housing Market A cursory review and analysis of the housing market will occur both on and off-site. An overview of current housing trends at the local level will be based on a review of 2000 Census data, interviews with real estate professionals, and other available trending sources. Quadel will also review available housing studies and City/County housing data to learn more of the existing housing stock within the City. Through interviews and other available documents, Quadel will learn about proposed, new and existing housing projects for all housing products by type and population served, as well as identify private versus public or mixed income projects. Some attention will be given to gaps in affordable housing that might best be filled by FHA, in addition to a review of best practices and financing mechanisms that are appropriate for the housing needs identified. Note: A detailed market assessment is not included as part of this scope of work or the cost proposal. If FHA desires a market study and assessment report Quadel can provide additional details and cost for this service. Housing Needs Consul(ant for FI1A 2 • • • • Approach to Services Task 3: Develop and Present Recommendations for a Housing Needs Comprehensive Plan All of the information collected in Task 2 will be coordinated to develop an overall strategy for the FHA's Housing Needs Comprehensive Plan. Quadel will develop a strategic Housing Needs Comprehensive Plan that fully reflects the results of the data collection efforts, housing market analysis, extensive interviews, and discussions between Quadel and the various staff and representatives of the community/City. Develop Draft Housing Needs Comprehensive Plan/Recommendations Quadel will synthesize the results of Task 2 into a Housing Needs Comprehensive Plan that proposes an overall housing strategy for FHA incorporating goals, objectives and action items derived from Task 2 for housing needs. The document will include a succinct description in bullet format of the existing conditions and then provide an extensive outline of recommendations for how FHA can meet housing needs Where appropriate, options will be suggested as part of the recommendations, as well. The overall goal of the plan will be to provide a basic outline for F1 -IA that will result in the provision of action items to meet the long- range goals and objectives of the Authority in meeting housing needs. Present and Refine Recommendations Approximately one week after delivery of the Draft to FHA, Quadel proposes to present and discuss in person, the recommendations with the Executive Director and the Board of Commissioners, and any other staff and stakeholders identified by FHA. Quadel suggests that this presentation serve as a one -day working session to discuss the recommendations that offer the most promising avenues for meeting the Authority's long-range plans for providing affordable housing and building its resources for the future. During this presentation Quadel and FHA will engage in active dialogue to refine recommendations and further define a strategy for implementation — action items, resources and time frames as appropriate and further identify the impact a recommendation and implementation strategy will have on the FHA in teens of financial and human resources, the organization and physical housing stock. Prepare Final Housing Needs Comprehensive Plan. Based on the presentation and discussion of the draft Plan recommendations, Quadel will finalize the Housing Needs Comprehensive Plan, sharpening agreed upon statements and incorporating alternatives that resulted from the discussions held with FI -IA. An appropriate number of copies of the Final Plan will be presented to FHA in an agreed upon format. Task 4: Implementation Assistance Quadel would be pleased to provide specialized support or technical assistance to FI -IA as an adjunct to development of the Housing Needs Comprehensive Plan. Quadel is flexible in its approach to assisting with the implementation of action items, and consulting with and advising staff on action items assigned. Quadel team members assigned to Tasks 1 through 3 of this engagement will apply their broad knowledge and experience in assisting FHA with Housing Needs Consultant for FHA 3-3 Approach to Services (Revised) implementation. Additionally, Quadel can draw upon other corporate resources, deploying staff listed below with the expertise and experience in the particular areas of implementation as necessary and requested by FHA. The actual cost for this additional technical assistance would be negotiated with FHA based upon the work requested. The Compensation Structure for Tasks 1 through 3 is attached. Following is Quadel's statement of rates, by class of consultant to provide implementation assistance. Title NAME Hourly Rate Director Marsha Cayford $160.67 Director Melodee Melin $160.67 Manager Sarnia Byrd $108.85 Manager Valerie Jackson $112.46 Senior Associate Annabelle Flynn $75.95 Strategic Planning Consultant Michael Janis $169.87 Housing Needs Consultant for FHA 4 • • • • COST PROPOSAI. TO PROVIDE CONSULTING SERVICES HOUSING NEEDS COMPREIIENSIVE PLAN FOR TIIE FAYETTEVILLE HOUSING AU'THOR1'ry SEPTEMBER 7, 2005 TASK 1: ORIENTATION MEETING/CONTRACT MANAGEMENT Staff Consultant Travel & Tolal Ilours Rate Amount Amount ODC's Cost Director 8 $ 160.67 5 1285.36 S 1,285 Consultant 2 169.87 339.74 340 Subtotal 10 1,285.36 339.74 1,625 Total Task 1 10 1,285.36 339.74 - 1,625 TASK 2: HOUSING NIARKF.l' REVIEW/ANALYSIS Director 24 160.67 3,856.08 Manager 32 108.85 3483.20 Consultant 24 169.87 Subtotal 80 7,339.28 Travel Airfare 2 trips DC/Fayetteville, AR © $400 per trip I'cr diem 4 days © 539 per day lintel 2 nights© $120 per night Car Rental 2 days @ 560 per day Ground Transportation 2 trips © 580 per trip Total Travel 4,076.88 3,856 3A83 4,077 4,076.88 - 11,416 800.01) 800 156.00 156 240.01) 240 120.00 120 160.00 160 1,476.00 1,476 Tolal Task 2 80 7,339.28 4,076.88 1.476.00 12,892 TASK 3: 11EYELOI' ANI) PRESENT RECOMMENDATIONS Director 24 160.67 3.856.08 3,856 Consultant 24 169.87 4,076.88 4,077 Subtotal 48 3,856.08 4.076.88 - 7,933 Trmtl Airfare 1 trip DC/Fayellcvillc, AR © 5400 per trip 400.00 400 Per diem 2 days @ 539 per day 78.00 78 Intel I night @ $120 per night 120.00 120 Car Rental 2 days @ 560 per day 120.00 120 Ground Transportation 1 trip @ 580 per Trip 80.00 80 Total' Travel 798.00 798 'Total Task 3 48 3,856.118 4,076.88 798.00 8,731 donnIoad php 9112/2005 9:12 AM • • • • OTIIER DIRECT COSTS Telephone Printing/Duplication Postage/Shipping Total Other Direct Costs Total Tasks 1 - 3 138 G&A on Travel & ODC's © 6.50% Total Fee on Travel & ODC's1© 10% Overall Total Cost TOTAL OBLIGATION douitoad php 9/12/2005 9 12 AM 100.00 100 100.00 100 100.00 100 300.00 300 12,480.72 8,493.50 2,574.00 23,248 12A80.72 8,493.50 167.31 167 2,741.31 23,716 274.13 274 S 12.480.72 S 8,493.50 $ 3,015.44 $ 23,990 S 23,990 • • • FAYETTEVILLE HOUSING AUTHORITY #1 NORTH SCHOOL AVE. FAYETTEVILLE, AR 72701 PH: (479)521-3850 FAX: (479)442-6771 AGENDA FAYETTEVILLE HOUSING AUTHORITY SPECIAL MEETING 8:00 Tuesday Fayetteville Housing Authority September 6th, 2005 #1 North School Ave. I. ROLL CALL II. APPROVAL OF RESOLUTION #744 — TO TEMPORARILY AMEND THE SECTION 8 ADMINISTRATIVE PLAN FOR THE HOUSING CHOICE VOUCHER PROGRAM TO ASSIST IN THE "HURRICANE KATRINA DISASTER". III. APPROVAL OF RESOLUTION #745 — TO TEMPORARILY AMEND THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY TO ASSIST IN THE "HURRICANE KATRINA DISASTER". IV. ADJOURNMENT