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HomeMy WebLinkAbout2005-09-06 - Minutes - Archive• • • MINUTES OF THE SEPTEMBER 7, 2005 SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authoritylnoj(he City of Fayetteville, Arkansas met in Special Session at 8:00 a.m., Septembers, 2005, in the Fayetteville 1 -lousing Authority Office, #1 North School Ave., Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Commissioners Absent: Others Present: Robin Ross, Betty Turner, Janet Richardson, Deborah Olsen and Richard Royal None Fredia Sawin and Laura Higgins (Fay. Housing Auth.) II. Approval of Resolution #744 -To Temporarily Amend the Section 8 Administrative Plan for the 1 -lousing Choice Voucher Program to Assist in the "Hurricane Katrina Disaster". -Dr. Ross announced the purpose of this special meeting was to try and determine if the Housing Authority could do anything to assist the victims of this disaster. The Resolution is the result of this purpose and was passed out to each commissioner. Discussion was made and it was determined that it might be important to look at using preferences in the future. For now this resolution is temporary and will only last until October 31, 2005. After further questions and discussion, motion was made by Ms. Richardson to approve Resolution #744, seconded by Ms. Olsen and carried unanimously. III. Approval of Resolution #745 -To Temporarily Amend the Public Housing Admissions and Continued Occupancy Policy to Assist in the "Hurricane Katrina Disaster". -Motion was made by Ms. Richardson to approve Resolution #745, seconded by Mr. Royal and carried unanimously. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CI-IAIRPERSON ATTF T: �i 241 4 ,2 k. SECRETARY • • • RESOLUTION NO. 744 RESOLUTION TO TEMPORARILY AMEND THE SECTION 8 ADMINISTRATIVE PLAN FOR THE HOUSING CHOICE VOUCHER PROGRAM TO ASSIST IN THE "HURRICANE KATRINA DISASTER" WHEREAS, the Housing Authority of the City of Fayetteville, Arkansas (hereinafter called the FHA) operates it's Section 8 Housing Choice Voucher Program within the guidelines set forth by the Department of Housing and Urban Development (hereinafter called HUD). WHEREAS, the FHA at this time recognizes a need to assist families who have been affected by the Hurricane Katrina Disaster", and therefore the Administration Plan needs to be temporarily revised to reflect changes in requirements of "selection from the waiting list" Priority will be given to the families of this federally declared disaster who are current Section 8 Voucher holders from the declared disaster jurisdiction and once this need is met, the non -participant disaster victims will be served. This resolution will temporarily amend the Section 8 Housing Choice Voucher Administrative Plan under Chapter 4, Section B. "Special Admissions". A preference will be given to eligible families who still fall under the eligibility requirements as outlined in Chapter 2, Section A. "Eligibility Factors". The family will be required to supply verification through FEMA that they are a qualified victim of the "Hurricane Katrina Disaster". Although the eligible family will be asked to provide the necessary documentation and be screened as outlined in the Administrative Plan, the Housing Authority will work with the family and allow them ample time to obtain these records The family will be given the opportunity to waive the minimum rent requirements under the guidelines set forth under Section C. "Hardship Requests". A "voucher" will be issued to qualified families only if the opening and funding is available. If no funding exists, at the time of application, the family will be placed at the top of the waiting list until at such time an opening becomes available. If an opening does not become available before the end of this temporary Resolution, then the family will be placed on the waiting list in order of their date and time of application. • • • PAGE 2 RESOLUTION NO. 744 If a family, who is a current voucher holder, arrives without any documentation, the FHA will obtain the name and SSN of the Head of Household that holds the voucher. The FHA will verify the current eligibility by calling the Real Estate Assessment Center at (888) 245-4860 and asking REAC to verify the family's participation. REAC will perform the verifications function using current PIC data, and other available documentation such as the HAP register, to verify that the family is a current voucher holder. If the family is verified to be a voucher holder, REAC will then transmit an acknowledgment form (see attached form) and the PIC 50058 from PIC verifying the tenant exist in the system. Families who are current voucher holders, will be handled as a portability voucher in which the FHA becomes the receiving Housing Authority administering the voucher but the billing will be sent to the HUD instead of the initial Housing Authority. The FHA will be receiving instructions from the HUD on where to bill. BE IT RESOLVED by the Commissioners of the FHA that this resolution be adopted, amending the Section 8 Housing Choice Voucher Program Administrative Plan be a temporary amendment effective from September 6th, 2005 and ending effective October 31st, 2005, and that also this amendment be considered "not significant" so as to waive the provisions of the formal notice and so as to allow an immediate solution to allow this preference to the "Hurricane Katrina Disaster" as a natural extension of our commitment to help those in need of housing. PASSED AND APPROVED THIS �\--\^' DAY OF S 2005 ATTEST: THE HOUSING AUTHORITY OF CITY OF FAYETTEVILLE, ARKANSAS CI f AIRPERSONrig-1.1.- • • • RESOLUTION NO. 745 RESOLUTION TO TEMPORARILY AMEND THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY TO ASSIST IN THE "HURRICANE KATRINA DISASTER" WHEREAS, the Fayetteville Housing Authority of the City of Fayetteville, Arkansas (hereinafter called the FHA) operates it's Public Housing Program within the guidelines set forth by the Department of Housing and Urban Development (hereinafter called HUD). WHEREAS, the FHA at this time recognizes a need to assist families who have been affected by the "Hurricane Katrina Disaster", and therefore the Admissions and Continued Occupancy Policy needs to be temporarily revised to reflect changes in the requirement of "tenant selection and assignment plan". Priority will be given to the families of this federally declared disaster who was a resident of Public Housing from the declared disaster jurisdiction and once this need is met, the non-resident disaster victims will be served. This resolution will temporarily amend the Public Housing Admissions and Continued Occupancy Policy under Chapter 2, Section A. "Qualification for Admission". The eligible family will be required to supply verification through "FEMA" that they are a qualified victim of the "Hurricane Katrina Disaster". The FHA will waive the Landlord and Character reference requirements. However, all other requirements will remain in place. Although the eligible family will be asked to provide the necessary documentation as outlined in the Admissions and Continued Occupancy Policy, the FHA will work with the eligible family and allow ample time for them to obtain these records The eligible family will be required to sign a lease, pay a security deposit and turn the utilities (gas and electric) on in their name. The eligible family will be given the opportunity to waive the minimum rent requirements under the guidelines set forth in the Occupancy Policy under "Hardship Requests". The eligible family will be placed in a FHA vacant unit which is ready to rent. If there are no units available at the time of application, the family will be placed on the top of the Public Housing Waiting List until a unit becomes available and ready to rent. If a unit does not become available before the end of this temporary Resolution, then the eligible family will be placed on the Public Housing Waiting List in order of their date and time of application. • s i • PAGE 2 RESOLUTION NO. 745 if the eligible family, who was a Public Housing resident, arnves without any documentation, the FHA will obtain the name and SSN of the Head of Household. The FHA will then verify their eligibility by calling the Real Estate Assessment Center at (888) 245-4860 and asking REAC to verify the family's participation. REAC will perform the verifications function using current PIC data, and other available documentation. If the eligible family is verified to be a previous Public Housing resident at the time of this "Hurricane Katrina Disaster" occurrence, REAC will then transmit an acknowledgment form (see attached fonn) and the PIC 50058 from PIC verifying the tenant exist in the system. BE IT RESOLVED by the Commissioners of the FHA that this resolution be adopted, amending the Admissions and Continued Occupancy Policy be a temporary amendment effective from September 6th, 2005 and ending October 31st, 2005, and also that this amendment be considered "not significant" so as to waive the provisions of the formal notice process and so as to allow an immediate solution to give a preference to the "Hurricane Katrina Disaster" victims as a natural extension of our commitment to help those in need of housing. PASSES AND APPROVED THIS .(),kw DAY OF -S-9Q2005. ATTEST: 17eack%idatJjki SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CI -1E136 E12MSO