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HomeMy WebLinkAbout2005-08-16 - Minutes - Archive• • MINUTES OF THE AUGUST 16, 2005 REGULAR MEETING OF THE HOUSING AUTHORITY OF TI -IE CITY OF FAYET I'EVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., August 16, 2005, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Betty Turner, Janet Richardson, Deborah Olsen and Richard Royal Commissioners Absent: None Others Present: Old Business Fredia Sawin and Laura Higgins (Fay. Housing Auth.), Yolanda Fields (City of Fay.), Roger Fleetwood and Elaine Burton (Ft. Smith Housing Auth.) A. Discussion & Update on Hiring of a Housing Consultant to Develop a Fayetteville Housing Authority Comprehensive Plan for Additional Housing -Ms. Sawin added this in case the board had anything further to discuss after their panel meeting conducted on August 15, 2005. It was determined that Dr. Ross will get with Ms. Sawin to draw up questions to check the references of the two selected from the meeting and make a final choice within the next couple of weeks. New Business A. Approval of Minutes of Previous Regular Meeting -Minutes of the July 19, 2005 meeting were amended to add "except for the Maintenance Plan" after "It was determined that this management assessment has been concluded..." under "New Business, Section D". Mr. Royal then motioned to accept with this correction, seconded by Ms. Olsen and carried unanimously. B. Approval ofJuly 2005 Financial Statements -Financial statements were reviewed and questions were asked by the board. Mr. Royal requested that a monthly summary on the budget be included in the commissioner's packet. Ms. Sawin will comply however, like the other accounting information it will be a month behind. Ms. Richardson motioned to accept the July 2005 Financial Statements, seconded by Ms. Olsen and carried unanimously. C. Approval of Resolution #743 -Approving Operating Budget for FY Ending 9/30/06 -Ms. Sawin reviewed the budget with the board and explained some of the line items of the budget and how the calculations arc done. Ms. Sawin explained • • that the budget is based on estimation only and may or may not be what you actually spend. Part of the budget is supplied by rents and the remainder is contributed by HUD. Ms. Burton and Mr. Fleetwood arrived from Ft. Smith so Item "C" was interrupted for their presentation. During this break Dr. Ross announced that the Fayetteville Housing Authority staff attended Diversity Training in July and were awarded certificates of completion for their effort. After the presentation was concluded Ms. Sawin completed her review of the budget. Mr. Royal then motioned to accept Resolution #743 with the request that a monthly summary be included on the budget, seconded by Ms. Olsen and carried unanimously. D. Presentation by Elaine Burton of the Ft. Smith Housing Authority an Their Homeownership Program -Mr. Fleetwood and Ms. Burton of the Ft. Smith Housing Authority gave their presentation of the different homeownership programs they are involved in and some of their future plans. They encouraged the Housing Authority board that if possible to get something started quickly, but to be aware that it could take several years to get off of the ground. Several questions were raised and remarks were made by those present. Mr. Fleetwood and Ms. Burton were thanked for their time in corning and sharing their information and expertise. D. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin announced an increase in the Capital Funds Grant for 2005 and that the Housing Authority will receive $333,725.00. Ms. Sawin reminded the board of the Fall NAI -IRO Meeting in Eureka Springs and that Richard Royal, Betty Turner and Deborah Olsen will be attending. The dates of the training are September 21 to September 23, 2005. Ms. Richardson also requested to attend and Dr. Ross will look at her calendar to see if she can. Dr. Ross will notify Ms. Sawin as soon as possible. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: <4,D; Secretary s s 1 FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT August 9th, 2005 1. The Lewis, Willow and Morgan Tenant Council held it's monthly meeting on August 8th, 2005. Hot Dogs were served. Patrick Burton with Farmers Insurance Group and the local Fire Department handed out over 80 back packs for the school aged children who live in Public Housing. Each back pack was supplied and geared toward the age group and gender in which they were given. There was a variety of colors, sizes and patterns. Each child was allowed to pick out the back pack they wanted and then the remaining back packs were delivered to the children who were not able to pick up theirs. This was the kindest gesture and the children have been so pleased that they plan on writing a letter to Mr. Burton expressing their deep appreciation. 2. Public Housing has 11 vacancies, 3 at Lewis Plaza, 4 at Willow Heights, 4 at Hillcrest Towers and 0 at Morgan Manor. The Section 8 Program is full. 3. The Housing And Urban Development has notified our office that we will receive $333,725 in Capital Funds for the 2005 Capital Grant This amount is up $47,252 from last years funds. The 2005 Capital Grant will cover completing the siding job for Willow Heights and all of Lewis Plaza. Lewis Plaza will also get a new playground. - i s s PAGE 2 4. The Fall NAHRO Meeting is in Eureka Springs. Deborah Olsen, Betty Turner and Rich Royal are the Commissioners that have been signed up to go. The dates for this meeting is September 21st thru the 23rd. The Agenda is attached. If anyone has changed their minds about going or not going, please let me know by August 19th, 2005. s s Community News Letter Serving Lewis Plaza, Willow Heights, and Morgan Manor AUC UST 2005 Community council meeting Monday August 8, 5:30 Lewis Plaza Community Center Attention: A Dot Dog dinner will be held at 6:00 on the 8111 right after the Council meeting. There will be some school supplies to be handed out, BUT a parent must be with each child. Thank you to those who donated items to the bake sale. It was a great success! We earned $255.50. Without your help we could not succeed. Please remember, if you are not able to attend a meeting you may send a written note with one of the council officers with your concerns. Also, contact us or the Fayetteville Housing Authorities if you need a ride to one of the meetings or scheduled events. Computer Lab @ Lewis Plaza Monday or Thursday Open 3 p.m. to 7 p.m. Wednesday Open from 2 p.m. to 6 p.m. Wednesday morning from 9 a.m. to 1 p.m. If you have a question, idea, or concern please let us know by calling or visiting a council officer or leave a message at the housing office. Also: Tenants who have not started their community service and are required to do so, may serve on the community council board as a member and it will be considered as their 8 hours a month requirement. Duties would be to help hand out flyers, attend meetings once a month, and help out with fundraisers and community events. Welcome new Tenants: Your announcement could be here! If you have a special notice or event such as a birthday, anniversary, graduation job, promotion, etc. that you want published let us know so we can place it here. If you have a question, idea, or concern please let us know by calling or visiting a council officer or leave a message at the housing office Officers: Mickey Moore Betty Black Deborah Olsen Beth Flowers FI -IA Morgan Manor, 425 Willow Heights 26-A Morgan Manor, 434 313-0656 521-3850 s i s • TENTATIVE AGENDA SEPTEMBER 21-23, 2005 TUESDAY, SEPTEMBER 20, 2005 7:00 - 9977797 Dinner on your own Early Bird Arrival Hospitality Room Open WEDNESDAY, SEPTEMBER 21, 2005 9:00 — 10:00 10:00 — 4:30 11:00 — 12:00 1:00 — 2:00 1:00 — 4:30 2:00 — 4:00 4:00 — 5:00 5:00 — 6:30 Dimmer on your own Phridays Committee REGISTRATION STANDING COMMITTEES Housing Professional Development Member Services Commissioners Community Development SPECIAL COMMITTEES Insurance Scholarships Hall of Fame Legislative CR&D will begin their meeting BOARD MEETING Full membership New Officers Meeting (All new officers and district directors) President Reception First Time Attendees Reception s s t • THURSDAY, SEPTEMBER 22, 2005 7:30 8:00 — 4:30 8:00 — 8:15 8:15 — 9:15 9:15 — 9:45 9:45 — 10:00 10:00 -11:30 10:00 — 4:45 10:00 — 11:30 10:00 — 11:30 11:30 — 1:00 1:15-4:30 1:15 — 2:30 CONTINENTAL BREAKFAST CR&D SESSION WELCOME AR NAHRO President, Alan Turnbo GENERAL SESSION Profile of Our Time/Changing Times, Changing Clients Panel/Roundtable Discussion REGULATORY UPDATES Dennis Morgan, National NAHRO BREAK BREAKOUT SESSIONS PUBLIC HOUSING Energy Audits/Utility Allowances/REAC Inspections David Dosch, Dosch Inspection Services SECTION 8 Admin Policies/Utility Allowances Dennis Morgan, National NAHRO HOMEOWNERSHIP/FSS Brenda Reed/North Little Rock HA COMMISSIONERS SESSION Board Responsibilities/David Land Lindsey & Associates Lunch AFTERNOON SESSIONS CONTINUE PUBLIC HOUSING Public Housing Landlord Rights/Evictions AR Attorney General Mike Beebe (tentative) s s 2:30 — 2:45 BREAK 2:45 — 4:30 Panel/Round Table Discussion Community Service 1:15 — 4:45 2:30 — 2:45 1:15 — 4:45 SECTION 8 Dennis Morgan, National NAHRO continued BREAK HOIVIEOWNERSHIP/FSS ROUNDTABLE SESSION Continued 1:15 — 3:30 COMMISSIONER SESSION CONTINUED Interpretation of Financial Statements/David Land 7:00 — 9:00 BANQUET Awards: 9:00 - 99999 HOSPITALITY ROOM OPEN FRIDAY, SEPTEMBER 23, 2005 8:00 BREAKFAST BUFFET 9:00 - 9:30 INSURANCE PRESENTATION Doug Hunt 9:30 — 10:30 FAIR HOUSING/ADA REGULATIONS Rich Royal, Commissioner, Fayetteville Housing Authority 10:30 DOOR PRIZES AND ADJOURN lI 1 RESOLUTION 743 PHA/IHA Board Resolution U.S. Department of Housing OMB Approval No. 2577-0026 (Exp. 9/30/2006) and Urban Development Approving Operating Budget or Calculation of Office of Public and Indian Housing • Performance Funding System Operating Subsidy Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. • • Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: 1 certify on behalf of the: (PHA/IHA Name) that: (date) 9-30-05 Fayetteville Housing Authority I. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d); 8. The PFIA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001.1010, 1012; 31 U.S.C. 3729, 3802) Board Chairman's Name (type) Robin Ross Previous edition is obsolete Signature _ _ Date 8-16-05 form HUD -52574 (10/95) ref. Handbook 7575.1 • • • OPERATING BUDGET U.S. Department of Housing and Urban Development Once of Public and Indlan Housing GUNS Number 809775059 OMB Approval No 2577-0026 (exp 6!20120001) Pubic npaning buten for this collection of information h estimated b average 116 hour) Of rename. acluding Ne teno reviewing MHIYGboa, seaw,ng Yaedng dila [wires, gatesIng and maintaining the data needed, and completing and mewing IM Collection &Intonation. Send comments reporting this burden estimate orally other aspen of this conugon of inbrmubn, including suggosbons for reducing this burden, to Na Reports Management Officer. Office of Infarnutan Polkie[ ate nt of Housing anti Urban Systems. ton C 9 this sow form to Washington. 0th• above atIes.Qpb OCaeabmepemenlmdBWpa, Paperwork ReWc6on projaet OS]74g26), Yvasninpton,OC 20503, Do n6. sant this tom sow bum to abler dlA•aOovaWma+cos a. Type of Sub,nuion b. Fi[wl Yea, Ending (x1 Orig. Rev. No)) Segemcer30, 7006 • Named Pulse HOWng Authority (PHMHA) . No, of monms !chock one) d. Type of HUD assisted pre)eet(s) (Xj 12 mo. ( ) Other 01 VI PHANHA -Owned Rental Housing 021 1 IHA Owned Mutual Help Honwoa rayettevele Housing Authority 031 1 PHNIHA Leased Rental lousing f. Addieu !dry, #1 North Fayetteville. Slats. Zip code) School Avenue AR 72701 Oat ) PHNMA Owned Turnkey 111 Nameovniership 05 ( 1 PHNINA Leased HomeounenNp g. ACC Number FW7031 h. PASILOCCS Project P. AR097001065 .. HUD Feb Little Rock, Office AR No. of Wailing 252 Units 1 No. of UM Months Available 3024• in No of Projects -` ' ... ' ::;; 111 Actuus last Fecal (xl Esamates 1 I or Actual Rquesbd wdgel Fabmaaa Yr. ComaAudgrt v,. PHNIHA Estimates H ,e M•dncatiom Line No. Acct No. Description (1) 2004 PUM (2) 2005 PUM (3) PUM (4) Amoco (To Newest SID) (5) PUM (6) Amount (To Newest tis) (7) Home 010 Buyers 7710 Monthly Payments For: Operating Expenses 0.00 0.00 0.00 020 7712 Earned Home Payments Account 0.00 000 0.00 030 7714 Nonroutine Maintenance Reserve 0.00 0.00 0.00 040 Total Break -Even Amount (sum of 010, 020 8 030) 0.00 0.00 0.00 0 050 7716 BxcOSS {df Deficit) in Break -Even Amount 0.00 000 0.00 060 7730 Horne SWIM. Monthly Payments - Contra 0.00 0.00 0.00 Operating 070 1311011 Receipts °waling Renals 112.56 142.75 148,05 450.120 080 19120 Excess Utilities 1.49 1 32 1.43 4.320 090 3190 NondwePing Renals 0.00 0.00 0.00 0 100 Total Rental Income (slim of lines 070,080, and 090) 114.05 144.07 150.26 454.440 110 9610 Interest on Gen7eral Fund Investments 0.80 0.63 0.58 1 750 120 9690 Other Operutinb Receipts 44,81 9.96 17 80_ 54 060 130 Total Operating Income (sum of lines 100, 1Mu 120) 159.68 154.66 168 74 510,270 Oper 140 Ung Expenditures 4110 -Administration: Administrative Salaries 29.15 28.92 29.95 90.580 150 4130 Legal Expense 2.28 2.31 2.65 8.000 160 4140 Staff Training 0.00 0.50 0.66 2 000 170 4150 Travel 1.10 165 1.82 5.500 180 4170 Accounting Fees 1.76 2,48 2.21 6.890 190 4171 Auditing Fees 0.38 035 0.41 1250 200 4182 Employee Benefits-Adminlstralive 1114 11.01 33.290 210 4190 Other Ad nbtrat&e Ex - enacts 13.18 10,73 8.09 ' 2a 450 220 Total Administration Expense (sun of 140 thru 210) 40.e5 58.68 56.80 171.760 Tenant 230 Services: 4210 Salaries 0.00 0.00 0.00 0 240 4220 Recreation, Publications and Omer Services 0.00 0.95 0.22 680 250 4222 Empbyee Benefits -Tenant Service 0.00 0.00 0.00 0 260 4230 Contact Coots - Training and Other 0.00 0.79 0.66 2000 270 4220.' Resident Participation Expense 0.00 1.93 2.03 6.130 280 Total Tenant Services Expense (sum of 230 thru 270) 0.00 3.67 2.91 8.810 Utilities: 290 4310 Water 11.44 10,49 11.11 33.610 303 4320 EI,Ctncity 18.74 15.54 16.60 50.190 310 4330 Gas 17.65 17.53 1927. 56,280 320 4340 Fuel 0.00 0.00 0.00 930 4350 Labor 000 0,00 0.00 340 4352 Employee Benefits -Utility Labor 0.00 0.00 0 350 4390' Other utilidn expense 13.76 12.66 14.74 44.560 360 Total Utilities Expanse (aum of line 290 thru Line 350) 59.56 56.22 01.72 188,640 Previous editions aro obsolete Page 1 o11 loan HUD -52564 (3195) rel, Handbook 7475.1 • • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 Name d PHMHA Fayetteville Housing Authority Fiscal Year Ending September 30, 2006 Actuals Last Facet 1 s 1 EUiniatea I I or Actual Requested Budget Estimate Yr. Current &eget Yr PHNIHA Esdmales HUD Modification) Line No Acct No. Description (1) 2004 PUM (2) 2005 PUM (3) PUM (4) amass (To Nearest $10) (5) PUM (6) Ansae (TO Nearest $10) Ordinary 370 Maintenance 4410 and Operation: Labor 42.90 43.68 46.04 139210 380 4420 Materials 19.10 21.49 21.49 65,000 390 4430 Conrad Costs 36.57 45.45 47.97 145950 400 4431 Garbage Removal 10.94 12.75 11.31 34,200 410 4433 Employee Benefit-ord. Maintenance 18.40 19.24 58,190 420 Total Ordinary MaiN 8 Operation Exp (lines 370 to 410) 109.51 141.77 146.05 441,650 Protective 430 4460 Services: Labor 17.09 17.77 9.88 29880 440 4470 Materials 0.00 0.00 0.00 0 450 4480 Contract Costs 0.00 1.32 11.31 34,190 460 4482 Employee Benefit -Protective Services 3.64 4.44 13,420 470 Total Protective SeMces Expenses (lines 430 to 480) 17.09 22.73 2563 77.490 General 480 Exsensc: 4510 Insurance 20.64 24.95 27.66 83650 490 4520 Payments in Lieu of Taxes 5.45 8.79 8.86 26,780 500 4530 Terminal Leave Payments 0.00 0.00 0.00 0 510 4540 Employee Benefits Contributions 33.99 520 4570 Collection Losses 7.99 9.92 11.57 35,000 530 4590 Other General Expense 0.00 0.00 0.00 0 540 Total Total General Expenses (sum of fines 480 to 530) 68.07 43.66 48.09 145,430 550 Total Rout. Exp. sum of 220,280.360.420, 470,540) and 301.10 326.73 341 20 1 031,780 Rent 560 for Leased 4710 Dwellings: Rent to Owners of Leased Dwellings 0.00 0.00 0.00 0 570 Total Operating Expense (sum of lines 550 and 560) 301.10 326.73 341.20 1931,780 Non 580 outing 4810 Expenditures: Extraordinary Maintenance 10.48 5.64 13.56 41,000 590 7520 Replacement of Equipment 0.62 3.19 000 0 600 7540 Betterments and Additions 0.39 4.96 0.99 3.000 810 Total Nonroutine Expend. (sum Ines 580 590 and 600) 11.49 13.79 14.55 44,000 820 Total Operating Expenditures (sum of Ines 570 and 610) 312.59 340.52 355.75 1,075,780 Prio 630 1 Year 6010 Adjustments: Prior Year Adjustments Affecting Residual Receipts 0.00 0.00 0.00 0 640 Deficiency in Residual Receipts at End of Prior r Y 0.00 0.00 0.00 0 650 Total Operating Expenditures, other expend.(ine including prior year adj and 610 + w - line 630 plus line 640) 312.59 340.52 355.75 1,075,780 660 Residual Receipts and prey. for oper. (or Deficit) before HUD Contrib. res. (tine 130 minus line 660) -152.93 -185.86 -187.01 (565,5102 HUD 670 Contributions: 8010 Basic Annual Contrib. Earned-Leased:Current Year 0.00 0.00 0.00 0 680 8011 Prior Year Adjustments -(Debit) Credit 0.00 0.00 690 Total Basic Annul Contribution (line 670 plus line 680) 0.00 0.00 0.00 0 700 8020 Contrib Earned -OD. Sub.:Cur Yr(before yearend adj) 197.07 178.23 187.06 565678 710 Mandatory PFS Adjustments (net): 0.00 0.00 0.00 0 720 Other (specify): Unfunded 000 -3.39 20.58 (62 225) 730 Other (specify): 0.00 0.00 0.00 0 740 Total Year-end Adl.lOther (lines 710 Ihru 730) 0,00 -3.39 -20.58 (62,225) 750 8020 Total Oper. Sat. -cur. yr,(Ilne 700 + or • line 740) 197.07 174.84 166.48 503,453 710 Total HUD Contributions (sum of line 690 and 750) 197.07 174.84 166.48 503.453 770 Residual Receipts fine 760) Enter here (or and Defied) (slap of line 660 plus on Ire 820 44 14 -11.02 -20.53 (62,057) • Previous editions are obsolete Page 2 of 4 form HUD -52564 (3/95) ref. Handbook 7475.1 • • .Hamm or PHA/MA Fayetteville Housing Authority Focal veer Ending September 30, 2006 Operating Reserve PHAIIHA Estimates HUD Modigcatlons 780 Part I-Maxi.Oper. Res. -End of Current Budget Year 2821 PHARHA-Leased Housingsec. 23 or 10(c) 50% of Line 480, column 5. form HUD -52564 Lindsay and Company Inc. has replaced Operating Reserves on the Operating Budget with Expendable Fund Balance and added line items In an effort to make budgeting more compatible with FOS Reports. We appreciate your opinions and comments on this matter. Line 80019 2005 bottom line with the addition of 534,000 to be drawn down from 2004 CFP 1406. PWA 1 INA Approval Name Fredia Sawin Title Executive Director Signature mai Office Approval Name Title Dale Signature Date Previous editions are obsolete form HU0.52564 (3/95) Pape 3 of 4 ref, Handbook 7475.1 Pan a -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 790 Expendable Fund Balance at End of Prev FY -Actual for 09/30/04 1 I Audited [ 1 Unaudited 284,601 800 Income/Expense qEstimated Difference -Current Budget Yr (check one) for FYE 09!30/05 Actual for FYE 671 810 Ex endable Fund Balance of Current Budget Yr (check one) 285.272 Estimated for FYE 09/30/05 Audited 1 1 Unaudited 820 Es (mated Income/Expense Difference 09/30/08 En er Amount from fine 770 (82 057) 830 Estimated (Sum of Expendable Fund Balance End of Req, Bud Yr 09/30/05 Ines 810throgh 820) 223,215 840 Total Projected Operating Expanse Per Month 89,648 850 Estimated Number of Months Expendable Fund Balance Req Bud Yr. 2.49 r n name Lindsay and Company Inc. has replaced Operating Reserves on the Operating Budget with Expendable Fund Balance and added line items In an effort to make budgeting more compatible with FOS Reports. We appreciate your opinions and comments on this matter. Line 80019 2005 bottom line with the addition of 534,000 to be drawn down from 2004 CFP 1406. PWA 1 INA Approval Name Fredia Sawin Title Executive Director Signature mai Office Approval Name Title Dale Signature Date Previous editions are obsolete form HU0.52564 (3/95) Pape 3 of 4 ref, Handbook 7475.1 ',UU W CUUJ LU'JC • • • n a c c ry 4 a 1. 'n a° an a G m o G C m b 0 u • o O rq Vmo Appeal reo. 257,413213 (Exp. E130.1212011 Name of Housing Authority, locality Fiscal Yen Endng Fayetteville Housing Authority 11 North School Avenue Fayetteville, AR 72701 September 30, 2006 PRESENT Pos..n The and Name SALARY Requested Budge! Year Alocation of Salaries by Program By Organizational UM and Function RAZE Estimated Payment ASOFIen1E) Salary No. ' Section 8 Older Rale Monlhs Amou4 Managernml ModeenWtion Deretopmenl Programs Programs longevity � Madam of Allocation 9/3012005 (1) (1a)1 (7) (3) N) (51 N? (7) (0) d Administration 1 (9) (10) (11) (12) Executive Director Nor $48,598 550250 12 550,250 525,125 50 50 525,125 50 50% 50% Admin. Asst./Sec 8 Director 538,600 539,912 12 $39,912 57.982 50 50 531,930 50 20% 80% PH Director . 532,675 533,786 12 533,786 333,786 SO s0 s0 SO 100% PH Assistant/Inspect. 522,903 523,682 12 523,582 523,682 50 SO 50 SO 100% Sec 8 AssisfanUlnspect. 122,583 523,351 12 523,351 50 SO SO 523,351 50 0% All Sec 8 Sec 8 Receptionist 521,011 521,725 12 521,725 s0 S0 50 521,725 50 0% Ali Sec 8 SO 50 $0 SO 50 50 50 50 50 50 50 50 50 50 50 50 SO 50 50 SO 50 50 s0 s0 s0 SO s0 s0 SO 50 50 30 $0 $0 50 50 50 50 50 50 50 50 50 20 10 50 50 50 50 50 50 $0 SO 50 50 50 Total $192,706, 590,575 SO 50 $102131 50 4 Maintenance Employees Working Foreman u 535,838 337,057 12 537,057 537,057 50 SO SO 5D 100% Maintenance Mech A 525,954 526,847 12 526.847 526,847 - SO 50 50 S0 100% Maintenance Meth A 524,351 525,179 12 525,179 525,179 10 50 50 50 • 100% Maintenance Mech A $22241 522,997 12 522,997 522,997 50 50 50 50 10096 Maintenance Aide A $20,432 521,127 12 521,127 521,127 50 SO 50 50 100% Estimated Overtime 55,000 56.000 12 58,000 36,000 So 50 SO 50 100% 50 50 20 50 50 50 50 30 s0 50 SO so 5o s0 50 $Ol SO so so so 50 Total 5139,207 $139,207 50 50 50 50 • I , • • a g S tl s 0 R. = AG E m oLa. l a o s 4 LLQ Al!malice of Salaries by Program C O 4 o 44 E - 2 m D u u m a 00 oo, 000 1 - 0 3 v ' E q o ee0000ao w w w w g q w 0 w 0000000000 N ...... N N N LocaFy PI North School Avenue Fayetteville, AR 72701 cd iu HI ^C' s N w p N a w w N a w 22 m N N w w w w O O o 0 0 O 8 " g 00000000 19021414 M N N M 0 w 0000000000 N N w N q. iModordzatior C 00000000 N N w w N N N w 0 w 0600000000 .................1 4 i 1 1 F Ai 4 � c • a yya 5 a Qc B 3 1 s m s y L F b i °i -0 amm 1 u c E G 00000000 wNNNwNNN 0 N v N 0 0 0 0 0 0 o 0 vlD04 gwwwNwn w Q M.:‘, o— N 4444 w 1 Requested Budget Year 7 % o 1 E 8 4m» Gyr 0nawwnwa N N s 44 �NOOO000005 P p g N w N N N w m wl a» yaj W 0 e 20 e — 04pe r ^ ^ E I=F y¢ N 0 it; w ;IR Ma w m w 3' S g t N o 0 y r.00 N ww t 2 5 ' q O S >o M LL 1�_ c r 3} d 213 ... � _ u s tl N N tl C Gcit - 2:1- N m �m 0 1 r u 203 5 C C l a tl tl D oosE a tY b_ _ oaz ZZOo • • ..w., Estimated Percent E apenditure Complete Description of Equipment hens No. I Item Estimated In Year YearE ed (Usl Repbcemeots and Additions Separately) Of Cost Expenditure NiMe t^ -.--;aaaaa= §24,22»eesa■; 56 0 an 0 E P1 Z E ƒ 0 ) ro- Ill ; �; §GI ' ) i E K K 8 K| K ' . i 1 \ 4 71 1 'i | ) k 0 - 11 §} 1 £ 0 / )) 0 °° fk ^ ! § B §kƒk E , / ` c / } ` v ! • \ k } i\} ) vi _ / }k ) . , K. , 3 . 01 0. • • • Operat(ng Budget Schedule of Administration Expenses Other Than Salary U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 6/30/2001) Public Reporting Burden for this collection of information is estimated to average 1.0 hour per response. including the time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, Send comments regarding this burden or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Deportment of Housing end Urban Development, Washington, D. C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do sent this completed form to either of the above addressees. #14. Fiscal Agent Fees 3480. Balance for Software License Fee. Computer Support and Office Equipment Maintenance. To the best of my knowledge, all the information stated herein, es well as any information provided in the accompaniment herewith, is true and accurate. Warning; HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties, (18 U.S.C, 1001, 1010, 1012- U S C 3729 3801) Signature of authorized representative & Date: x Page 1 form HUD -52571 (3/95) ref Handbook 7475.1 Name of Housing Authority: Fayetteville Housing Authonty Locality: #1 North School Avenue Fayetteville, AR 72701. Fiscal Year End: September 30, 2006 (1) Description (2) Total (3) Management (4) Development (5) Section 8 (6) SCCC 1 Legal Expense 9000 8000 0 1000 0 2 Training (Home Ownership) 4000 2000 0 2000 0 3 Travel Trips to Conventions and Meetings (list and provide justification) 8000 4000 0 4000 0 4 Other Travel: Local & Other Outside Area -Non Taxable 3000 1500 0 1500 0 5 Taxable Travel Allowance 0 0 0 0 0 6 Total Travel 11000 5500 0 5500 0 7 Accounting 13060 6690 0 5450 920 8 Auditing 2500 1250 0 1250 0 9 Sundry Rental of Office Space 0 0 0 0 0 10 Publications 4500 2250 0 2250 0 11 Membership Dues end Fees (list organization and amount) 3200 1600 0 1600 0 12 Telephone, Fax, Electronic Communications 6500 4200 0 2300 0 13 Collection Agent Fees end Court Costs 650 650 0 0 0 14 Administrative Services Contracts (See Summery Below) 3000 1500 0 1500 0 15 Forms Stationary and Office Supphes 8500 4250 0 4250 0 16 Other Sundry Expense (provide breakdown) 20000 10000 0 10000 0 17 Total Sundry 46350 24450 0 21900 0 18 Total Administration Expense Other Than Salaries 85910 47890 0 37100 920 #14. Fiscal Agent Fees 3480. Balance for Software License Fee. Computer Support and Office Equipment Maintenance. To the best of my knowledge, all the information stated herein, es well as any information provided in the accompaniment herewith, is true and accurate. Warning; HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties, (18 U.S.C, 1001, 1010, 1012- U S C 3729 3801) Signature of authorized representative & Date: x Page 1 form HUD -52571 (3/95) ref Handbook 7475.1 Operating Budget Summary of Budget and Justifications �.,Nw a IN re., U.S. Department of Housing and Urban Development Office of Public and Indian Housing a .�cra LW .rx r.a r-vr OMB Approval No. 257743026 (Exp 8130/2001) Public Reporting Burden Ior this collection of information Is estimated to avenge .075 hours per response, including the time for reviewing instructions, searching existing • data sources, gaMedng and mabeing the data needed, end completing and reviewing Um collection of information, Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing thus burden, to Ue Reports Management Omer, Office of Information Policies and System. U.S. Department of Housing and Urban Development Washington. D.C. 20410-3600 and to the Offen of Management and Budget. Paperwork Reduction Project g577-0026)• Washington, D.C.20503. Do not send this completed norm to either of the above addressees. Name of Local Housing Authority: Loealily: Fiscal Year Ending; Fayetteville Housing Authority #1 North School Avenue September 30, 2006 Fayetteville, AR 72701 Operating Receipts Dwelling Rental: Explain basis far estimate. For HUD -aided low -rent housing. other than Daelen 23 Leased housing. rent roll. the number of dwelling units available for o state amount of least economi land HA mfactor occupancy and Ina number accepted for the sant. month end. Cite HA policy revisions and economic and other letters which may result in a greater or leaser avenge monthly rent roil during the Requests Budget Year. For Section 23 Leased housing. state the number o1 units under lease, the PUM lease price, and whether or not the cost of uliIilles is included. If not included, explain method tot payment at utility costs by HA and/or tenant. Based on PFS calculations. 148.85 x 3,024 = 450,122 Excess Utilities: (NOT far Section 23 Leased housing.) Check appropriate spaces in dem 1. and explain 'Other. Under item 2, explain basis for determining excess utility consumption. Fm example: Des; Individual check mein at OH -100.1. proration of excess over allowances N O14-100.2. et. Che effective date nl present utility allowances. Explain anticipated changes in albwancas or other factors which will cause a significant change In the total amount of excess utility charges during the Requested Budget Year. •1. Utility Services Surcharged: Gas 2. Comments; Electrteity© Omer (Specify) Charged in June. July, August, 8 September for Air Conditioners. Monthly Average 1080.00 X 4 = 4320 Nondwening Rent:(NOT for Section 23 Leased housing), Complete hem 1. specifying each space ranted. to whom. and the rental terms. For example: Community BUUding Space - Nursery Schonl - $50 per month. etc. ate charges anticipated during the Requested Budget Year affecting estimated Nomdwaning Rental Income. 1. Space Reined To Whom Rental Terms Community Room Non PFS WD Rents from Off Line Units 2. Comments: Monthly Average 0 X 12 = 0 0.00 0.00 0.00 0.00 0.00 Previous editions are obsolete form HUD -52573 (3/95) Page 1 of 4 rel Handbooks 1175.1 Interest on Genera/ Fund InvestMen a: Slate the amount of present General Fund Swertment and the percentage of the Genoml Fundi represents. Explain • - circumstinceskuck pi Increased or decreased operating reserves, 4w1L1g rent. opemling expenditures. etc., wadi WI stied estimated average mmddy total investments in the Requested Budget Yoor. Explain bads kir distribution of Merest acorns between housing program. 51,749.00 • Other COmmeMs on Estimates of Operating Receipts; Give comments on as otMrsigniknrrl sources of income witch WO present a clear understanding of the HA'a prespec1Me Operating Receipts situation during the Requested Budget Yea. Fn Section 23 Leased housing explain bays for estimate o/ minty charges to tenants. City/PILOT Adj. Adult Center $4,800 Laundry 5780 Tenant Romagna Cingular Tawer Polies Unit Employee Rent 2005 CFP to Operation Total $21,600 58,900 S0 50 520,000 554,080 Operating Expenditures summery of Stating and Salary Data Complete the summery below on the basis of information dawn on Form HUD -52566. Schedule of AI Positions end Salaries. ea follows: Colomn (1) Entre/ the Ictal number of positions designated with the corresponding caecum line symbol es shown in Column (1), form HUD -52566. Column (2) Ester the number of equivalent full-time possions emcable a /1U3 -aided bousing in manes/amenl. For emampt4: A 14A has area -A.N7-bosdlons ameba to such housing at the rate of 80%. 70%. and 50% rnpeclively. Thus, IM equivalent full -lime positions is Mo. (6/10 . 71101 5/10), Enter the pOdi011 of local salary expense Mont in Column (5) or Column (6), Fermi -WO -52566, allocable to HUDeided housing in management. other than Section 23 Leased Musing, Enter rho portion of total salary expense shown In Coburn (Si or Column (10). Foran HI O.52566. allocable to Section 23 Leased housing In management. Enter the portion of total salary expense shown in Column (5) or Column (7), Form HUD -52586. ellocablu to Modemtalpn programs (Comprehensive Improvement Asslsance Program or Comprehensive Grant Program). Enter the gentian of total s buy wipers* ahem in Column (5) or Column (9). Form HU042586. alocfbk to Section 8 Programa. Column (3) Column (4) Colum (5) Colon, (s) Nob: The number of equlvaiont Minim positions and IM amount of unary aspens. for all peskions dentenatod "M' on Form HUD -52568 mud be equitably distributed to eccoml inn Ordinary Maintenance and Operation -Labor, Extraordinary Maintenance Work Pro)ecl. and Betterments and Additions Wofk grenade. amoral / le I Account Lea Total Number o/ Positions (1) HUD -Aided M nag/main Program Equivalent Fulain* Positions (7) Salary Expense Management (3) Section 23 LeaeadModerrisation Housig only (4) Programs (5) Sedion 8 Program (6) Other Programs Administration -Nontechnical Salaries 1/ 6 2.70 90,575 0 0 102131 (7) Administration -Technical Salaries 11 1 0.00 0 0 0 27959 0 Orl6nary Maintenance 8 Operation -Labor 1/ 5 5.00 139.207 0 0 0 0 Utilities - Labor 1/ 0 Other: Protective Services 1/ 0 0.00 29,879 0 0 0 Extraordinary Maintenance Work Projects 21 0 Betterments and Additions Work Projects V 1/ Carry forward to the agpmadele sm. nn HI D.as[va IM o u ry expense Nolan m Cakrmn (7) on Ne eonespordnp Ire above. Carry tomcod to the apprepdate One on H1II362564 (Section 23 Leased Housing Budgee°, the amount o1 saley expense shown in Column (4) on the cownponding lino shove. 2/ The amount aleatory expense distributed to Exhaordinary Maintenance Work Projects end to BenenneMs and Addition Want Projects u to be lcluded In the cod of each individual project ea be performed by IM HA Stag, as shave on lam HUD625a7. Previous/deans are obsolete Page 2 of 4 form NU062573 (3/95) ref Handbooks 7475.1 • • IOLJ Specify all proposed new epsilons and all presets potations to W abolished in the Requested Budget Year. Cite prior MUD consonance in proposed staffed changes or present ilnbfcelion for such Manges. Cee prior HUD concwmnae in moored salary increases for Administration Slee or give fuetigaillon and pertinent camnalabilly infannonon. Cita effective date tor cumin approved wage rates (form HUD.S2155) and Narita al deviations from these rites. See Schedule of All Positions and Salaries. Travel Pubacalions, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition lo 'Juslgcolion for Traver la Conventions and meedres' than on Form HUD -$2571. glue an explanation of substantial Requested Budget Yew estimated increases over the PLtd rate of expenditures for these accounts in lel Covent Budged Year, explain basis for alocallon of each element of Phase expenses. Travel: 2 Spring/Fall meetings 3 carom 3 staff 6 days. 2 Area Meetings, maintenance workshops 3 comm 5 ;toff 2 days. 1 National NAHRO 2 comm 3 staff 6 days. PHA pays 34 cents per mile. For 100 miles per month to Meetings Muse 5 other trips outside area par year. Sundry: Postage 53,550. Budget, Revision, 228. PFS 5650. Advertising and Other Miscellaneous $5,600. Ullitlti: ONa an explanation M substantial Requested Budget Year astimaled increases over the PUM late of egtendaures for each dilly eewice N IW Current Budget Year. Descnbc and dale estimated con of each element of -Other Willies Expanse Water Electric Gas Sewer Sec. Lights Total COST 333.610 350,190 558.280 344,560 50 $186.640 ordinary Maintenance it Operation -Materials: Give an explanation ofaubuastiS Requested Budget Year estimated Increasers over the RAI rule of expenditures for rmteriab in the Current Budget Year. Total Estimated Cosa: 585.000 OMlnany Maintenance a Operation • Contract Cat: l.isl each ordinary maintenance end operation service comrected for end give the estimated coal kr each, Cite end justify new contract unite; proposed for the Requested Budget Year. Explain subdenhal Requested Budget Year increases eusr the PUM rib of expenditure fee Contrvn Services in the Currant Budget Year. If PWA has contract for maintenance of elevator cabs, also contract coal per cab. Garbage & Trash Non -Taxable Mileage Taxable Maint Travel Allowanu Pest Control Termite Control Elevator Mowing Skilled Work Interior Painting Maintenance Uniforms Cable T.V. Maintenance Cell Phones 534,200 50 $0 37,800 55,520 521,600 321,600 545,000 $38,000 31,680 5550 $3,300 Previous Same as Same as Previous Previous Previous Ten Mo Previous Previous Previous Previous Sarno as budget $38570 previous budget. previous budget. budget 57.200. budget 52520. budget 519,200. nihs. Previous buget budget 542,000. budget 535,000. budget 31,500. budget 5540. previous budget. Previous budget had Boiler Inspection 35,000 Total 5179,250 518,000. Pmriona editions an obsolete Page 3 of 4 form IxuD.52573 (395) re lla'dbooa 7475.1 • • • l-1.O-120—CGU_, 10.34 L 1 IYUDC 1 Lul it Nil 1 1 Je1 COO JI 1J r.14 Insurance Give en explanation of substantial Requested Budget Year eeriroled increases in PUN, PUrate of expenditure(kr insurance over the Currem Budget Year. Che changes in coverage. premium toles, etc. Boiler Ins. $1,000 FBEC $63,000 Public Officials Lab. $3000 Auto 510,500 Computer $350 Workers Comp 55,000 Fidelity Bond $800 Total $83,650 Employee Benefit Contribution list all Employee Benefit plans pedidp.Ie4 h. Give justification los al plans to be instituted in the Requested Budget Year for which Requested Budget Veer ler which prior MUD concurrence has not been given Admin Ten Svc Maint Prot Svc FICA on Salaries 6929 0 10849 2286 Health Insurance 18000 0 36000 9600 Retirement 8160 0 11400 1500 Unemployment Ina 200 0 140 30 FICA on Taxable Travel 0 0 0 0 Totala 33289 0 58189 13416 Colkcgon Lone;: SI* the number of lensnts accounts receivable to be mitten off and the number and total amount of se accounts receivable kr both present and vacated Nana se of the month in Mich the estimate Vas computed Possible Write -Offs 75 $35,000 Eabaordhary Maintenance. Replacement al Equipment, and Betterments and Additions: Cie prior HUD operorat e. glue jushficalbn for each nonroUinarork project included in Me Requested Budget and tor those for future years which make up the estimate on form HUD -5257e. Justifying information incorporated on or attached to Form HUD -52507 need not be repealed here. SEE FORM HUD -52567 Contracts: List all contracts. other *an thou listed on page 3 of this form under OmineryMaintenance 6 Operation (OMO). City the name of the contractor, type or coaaact, eon of contract, and commit period. Justdtcalion must be provided S all contract services proposed for the Requested Budget Year (RBY). Explain substantial ROY increases ower the PUM rale of expendeure tel these contracts in the Content Budget Year. Previous editions are obsalele. Page 4 of 4 bon t4rD•52573 (105) el Handbooks 7475,1 • • Huu-101:3-cm-) 1D •JM LIIYUJLI LUI II 1111 Fayetteville Housing Authority FYE: September 30, 2006 #1 North School Avenue Fayetteville, AR 72701 TENANT SERVICES: Resident Participation Expense Recreation, Publications and Other Services 6130 Drug Awareness Program 100 Services for Elderly 100 Recreation 480 Total 680 Contract Costs - Training and Other Resident Stipened 2000 Non Taxable Travel 0 Taxable Travel Allowance 0 Total 2000 PROTECTIVE SERVICES: Materials 0 Contract Costs: Alarm Cks $4,000. Contract Labor $30,188. 34190 Non Taxable Travel Reimbursments 0 Taxable Travel Allowance 0 Total Prot Svc Contracts 34190 OTHER Other General Expenses 0 Terminal Leave Payments 0 Prior Year Adjustments 0 TOTAL P.13