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HomeMy WebLinkAbout2005-07-19 - Minutes - Archive• • • • • MINUTES OF THE JULY 19, 2005 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., July 19, 2005, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Betty Turner, Janet Richardson, and Deborah Olsen Commissioners Absent: Richard Royal Others Present: Fredia Sawin and Laura Higgins (Fay. Housing Auth.), Old Business A. Update and Further Discussion on the Policy to Allow a Police Officer to Live in Public Housing for Security Purposes -Ms. Sawin contacted the Washington County Sheriff's Department and was told that the Housing Authority letter was posted on their bulletin board and they are interested. They will contact the Housing Authority when someone in their department is located who desires to reside in one of the public housing units. B. Discussion & Update on Hiring of a Housing Consultant to Develop a Fayetteville Housing Authority Comprehensive Plan for Additional Housing - Ms. Sawin explained that a date needed to be set to review the submitted proposals. Ms. Sawin has attempted to contact Yolanda Fields to schedule a date but she has been out and will be until August 3, 2005. Dr. Ross advised Ms. Sawin to work around Ms. Fields' and Mr. Squire's schedule so sometime around the first two weeks of August. Ms. Sawin will contact them and get back with the rest of the committee with a date. Ms. Richardson discussed some of the issues that needed to be carefully reviewed in the proposals by the committee members. New Business A. Approval of Minutes of Previous Regular Meeting -Minutes of the June 21, 2005 meeting were amended to correct the spelling of "shoot" to "chute" under "Old Business, Section C". Ms. Richardson then motioned to accept with this correction, seconded by Ms. Olsen and carried unanimously. • • • B. Approval of June 2005 Financial Statements -Financial statements were reviewed, then Ms. Olsen motioned to accept, seconded by Ms. Richardson and carried unanimously. C. Approval of Resolution #742 -To Authorize Attorney, Jim Crouch to Pursue a Settlement on the ADEQ (Arkansas Department of Environmental Quality) Concerning the Incinerator Issue -Ms. Olsen motioned to accept Resolution #742, seconded by Ms. Richardson and carried unanimously. Ms. Sawin will keep the board informed on this issue. D. Part II -Discussion on the Management Needs Assessment and the Outline of Recommendations and What Items Have Been Completed -Ms. Sawin supplied a written outline to the board members on the recommendations made by the assessment on maintenance issues and the status of each of these items. Ms. Sawin explained that there were no recommendations for organizing the staff and that a new vehicle had been purchased in lieu of a tommy lift due to expense. This vehicle is being used for trash hauling. Ms. Sawin advised that if vacancies became a problem, then extra help would be hired. To date, this has not needed to be done as the maintenance staff has been keeping up with the vacancies. Mod. Coordinator was not re -hired and those responsibilities have been split with the maintenance supervisor and Ms. Sawin. Ms. Sawin explained that the Maintenance Plan is being developed and should be completed within the next couple of months. Upon completion it will be submitted to the board for approval. Work orders were taken care of with the new software purchased from Lindsay and Co. Ms. Sawin explained that the night watchman already hired was given an extra day of work to do the custodial work for the Highrise and the Housing Authority office It was determined the this management assessment has been concluded and that another one needs to be done every five years which was a recommendation from Jesse Westover at the HUD office. E Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin explained that the engineer had determined that it would be better to leave the trash chute alone and that it may be hazardous to try to extend it. Trash will continue to be picked up by the night watchman and put into the dumpster. Ms. Sawin invited the board to go look at the new playground equipment at Willow Heights and the curb cuts at each family site. It was decided that when all of the playground equipment has been installed at each site to have a dedication ceremony. Ms. Sawin also announced that the Diversity Training is scheduled for July 20, 2005 at the Jones Center in Springdale, from 9:30 a.m. to 3:30 p.m. Room #136, lunch will be served. Ms. Sawin advised the board that Ms. Elaine Burton from the Ft. Smith Housing Authority will be making a presentation on homeownership at the next regular meeting in August. Ms. Sawin will invite Yolanda Fields from the City to attend. There being no further business, meeting was adjourned. • • • THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS Chairperson ATTEST: Secretary • • • RESOLUTION NO. 742 RESOLUTION AUTHORIZING ATTORNEY, JIM CROUCH, TO PURSUE SETTLEMENT WITH ADEQ (ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY) CONCERNING THE INCINERATOR ISSUE WHEREAS, the Fayetteville Housing Authority has received an answer from the ADEQ (Arkansas Department of Environmentally Quality) with regards to the Hillcrest Towers Incinerator issue. WHEREAS, the Housing Authority attorney, Jim Crouch, has been involved in the settlement of this legal issue from the beginning and would like formal authorization from the Fayetteville Housing Board of Directors to enable him to pursue a lawful settlement to therefore render it resolved. NOW THEREFORE BE IT RESOLVED by the Commissioners of the Housing Authority of the city of Fayetteville, Arkansas that this Resolution be approved. PASSED AND APPROVED THIS ATTEST: c i'gk SECRETARY DAY OF ---3L1\\1/46 2005. THE HOUSING AUTHORITY OF CITY OF FAYETTEVILLE, ARKANSAS •