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HomeMy WebLinkAbout2005-06-21 - Minutes - Archive• • • MINUTES OF THE JUNE 21, 2005 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., June 21, 2005, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Betty Turner, Janet Richardson, Richard Royal and Deborah Olsen Commissioners Absent: None Others Present: Fredia Sawin and Laura Higgins (Fay. Housing Auth.), Old Business A. Update and Further Discussion on the Policy to Allow a Police Officer to Live in Public Housing for Security Purposes -Ms. Sawin advised that a letter had been submitted to the Washington County Sheriffs Department and that they had not responded to date. Ms. Sawin asked the board if they desired her to follow up with another letter or phone call. Ms. Richardson strongly encouraged Ms. Sawin to stay on top of it and continue trying to get a response. Ms. Sawin will contact Sheriff Tim Helder and report at the next meeting. B. $50.00 Contest on What to Name the Non -Profit 501 -C3 -Ms. Sawin provided the board with the entries submitted for the contest. Each name was listed individually and the board decided the name "Partners for Better Housing" submitted by Carolyn Phillips was the best. Motion was made by Ms. Richardson to name the non-profit, Partners for Better Housing, seconded by Mr. Royal and carried unanimously. Ms. Sawin will send the $50.00 prize money to Ms. Phillips who is a participant with the Section 8 Rental Assistance Program. C. Discussion & Update of Hillcrest Towers Incinerator Issue -Ms. Sawin advised that Haz-Mert did come out and decommission the incinerator. Haz-Mert removed all mechanical components critical to the functioning of the incinerator. It was determined that the entire incinerator could not be removed as it was a crucial portion of the support for the building. Ms Sawin stated she is having another engineer out to see if there is any other way to continue to utilize the trash shoot. In the meantime, the trash is being picked up by the night watchmen. Ms. Sawin will keep the board advised. • • • D. Discussion & Update on Hiring of a Housing Consultant to Develop a Fayetteville Housing Authority Comprehensive Plan for Additional Housing - Ms. Sawin advised that seven proposals have been received and it was agreed that a panel needed to be formed to review them. Dr. Ross thought John Squires and Yolanda Fields from the City would be good to get and Mr. Royal suggested a person he knew at the University of Arkansas. It was determined that Ms Sawin would be on the committee and Dr. Ross, Ms. Richardson and Mr. Royal also volunteered. Ms. Sawin will ask Ms. Olsen (who was not present during this discussion) and Dr Ross will contact Yolanda Fields and John Squires and get back to Ms. Sawm. Dr. Ross requested that the packets get mailed out within a week, and she will schedule a meeting time within the next three weeks. The press will be notified as soon as this date is scheduled. New Business A. Approval of Minutes of Previous Regular Meeting -Ms. Richardson motioned to accept the May 17, 2005 Minutes, seconded by Ms. Turner and carried unanimously. B. Approval of May 2005 Financial Statements -Financial statements were reviewed, then Mr. Royal motioned to accept, seconded by Ms. Olsen and carried unanimously. C. Discussion of $22,660. Dividend Refund Check and Possible Ways to Spend the Money -This item was skipped until the incinerator issue is concluded. D. Approval of Resolution #732 -To Amend the By -Laws of the Housing Authority Of the City of Fayetteville, Arkansas -Mr. Royal motioned to accept Resolution #732, seconded by Ms. Olsen and carried unanimously. E. Approval of Resolution #734 -To Adopt the Public Housing Admissions and Continued Occupancy Policy -Dr. Ross asked a few questions around the criminal activity policy and the family definition. Ms Sawin explained and Dr. Ross determined that she desired to understand the definitions under criminal activity a little better and will look into it further. Dr. Ross then asked for a motion to accept Resolution #734, Ms. Olsen so moved, seconded by Mr. Royal and carried unanimously. F. Approval of Resolution #737 -To Charge off Delinquent Accounts of Former Tenants for Period 2/1/05 — 5/31/05 -Ms. Olsen motioned to accept Resolution #737, seconded by Ms. Richardson and carried unanimously. G. Approval of Resolution #738 -Authorizing the Write -Off of Certain Non - Expendable Equipment that was Junked -Dr. Ross requested that the dates be added to the junked equipment to show how old they are. Ms. Olsen motioned to accept Resolution #738, seconded by Ms. Turner and carried unanimously. H. Approval of Resolution #739 -Authorizing the Award of Contract for Capital Funds Program Work for Year of 2004 Project AR097001 & AR097002-Ms. Sawin explained that Maco General was awarded the contract and not Dixon Contracting as indicated. (Correction was made on the resolution). Per Ms. Sawin, this will be for the siding to be installed at Lewis Plaza Apartments. Ms. Richardson requested that the resolution include what it is for. Ms. Sawin noted • • • that the total amount is subject to change considering available funds from 2003 Capital Funds Grant and getting close to the final bid as possible by adding deducts. (Deducts are units that can be taken out of the final bid by price in order to meet the budget). Ms. Olsen motioned to accept Resolution #739, seconded by Ms. Richardson and carried unanimously. I. Approval of Resolution #740 -PHA Certifications of Compliance with the PHA Plans and Related Regulations; Board Resolution to Accompany the Standard Annual, Standard 5-Year/Annual, and Streamlined 5-Year/Annual PHA Plans - Ms. Sawin advised that this is a standard form and that after the meeting conducted on June 15, 2005 the only change was the removal of any demolishing of public housing. Ms. Sawin advised that goals were added and also pointed out that the goal of adding homeownership had been completed. Ms. Olsen motioned to accept Resolution #740, seconded by Ms. Turner and carried unanimously. J. Approval of Resolution #741 -Resolution Accepting the Financial Audit Statements for Fiscal Year Ended September 30, 2004 -Ms. Sawin mailed a copy of the audit to the board members prior to the meeting. Mr. Royal motioned to accept Resolution #741, seconded by Ms. Olsen and carried unanimously. K. Discussion of the Management Needs Assessment and the Outline of Recommendations and What Items Have Been Completed -Ms. Sawin supplied an outline to each board member of the suggestions made by the assessment and the status of each of these items. Ms. Sawin advised that she will be contacting the gentleman who did the assessment to find out about the UPCS inspection requirements as the training completed by two maintenance staff only involved a certificate and may not mean that they are certified. The update of the Occupancy Policy was concluded at this meeting and it was determined to keep the Section 8 Administrative Policy as it was. The file cabinets are being updated at this time for security purposes. Computer software has already been updated. Minimum rent has already been increased. It was already determined that the Mod. Coordinator position was not necessarily needed at this time. Ms. Sawin advised that the financial security has been looked at with the increasing of the minimum rent. Additional housing is being addressed with the start of the non-profit. Ms. Sawin advised that this was the administrative part of the report and that the maintenance part would be outlined at the next regular meeting. Dr. Ross commended Ms. Sawin on a job well done. L. Executive Director's Report -Ms. Sawin reviewed her report. Ms. Olsen invited the board members to the next community BBQ which is being held at Morgan Manor on Wednesday night, June 22, 2005 at 6:30 p.m. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS • RESOLUTION NO. 732 RESOLUTION TO AMEND THE BY-LAWS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS WHEREAS, the following is added to the By -Laws of the Housing Authority of the City of Fayetteville, Arkansas, under Article II, Section 5. "Additional Duties": Each newly appointed board commissioner shall be required to attend one training meeting in the first year of their term and at least two training meetings during their five year appointment. NOW THEREFORE BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Fayetteville, Arkansas that the above be added to the By -Laws. PASSED AND APPROVED THIS Ld DAY OF Qv�.� 2005. THE HOUSING AUTHORITY OF THE CITY • OF FAYETTEVILLE, ARKANSAS ATTEST: www 'ty w0 c—d—ritAA)-ve% SE('RETARY • • • RESOLUTION NUMBER 734 RESOLUTION TO ADOPT THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY WHEREAS, The Fayetteville Housing Authority's Public Housing Admissions and Continued Occupancy policy needs be updated for numerous reasons. WHEREAS, these reasons are as follows, Change in Flat Rent policy Change in Minimum Rent Change in Family definition As advised by the Management Needs assessment August ,2004 Change in verification procedures for Up Front income verification (UIV) to Eamed income verification (EIV). Community Service Policy To reflect changes in other HUD regulations Now therefore be it resolved by the Board of Commissioners of the Housing Authonty of the City of Fayetteville, Arkansas, to accept the new Public Housing Authority Admissions and Continued Occupancy Policy. PASSED AND APPROVED THIS e2 Is+ DAY OF /l.+t 2005 THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS "OA> -104 CHASPERSON ATTEST: • • • RESOLUTION NO. 737 RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER TENANTS FOR PERIOD 02/01/05 - 05/31/05 A resolution of the Board of Commissioners of the Fayetteville Housing Authority authorizing the charge off of delinquent accounts of certain former tenants in the AR 97-1 & 2 Housing Projects for period of February 1, 2005 thru May 31, 2005. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT: Accounts in the amount designated, due from the former tenants listed on the attached sheets are hereby authorized to be charged off. PASSED AND APPROVED THIS I2/4"DAY OF 41- , 2005. ATTEST: SC OEtIeARY THE HOUSING AUTHORITY OF CITY OF FAYETTEVILLE, AR '01 CHAIR ERSON • • • ATTACHMENT TO RESOLUTION 737 CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS 02/01/05 - 05/31/05 APT. NAME RENT OTHER TOTAL 9-A Melinda Teague 0.00 201.00 201.00 9-D Crystal Hall 551.00 438.00 989.00 19-B Sara Sellas 514.00 892.00 1,406.00 20-B Claudia Austin 251.01 580.00 831.01 20-C Doug Gierach 2,266.00 268.00 2,534.00 22-A Jennifer Kyryluk 374.00 1,165.00 1,539.00 22-D Rebecca Bruce 0.00 504.00 504.00 24-D Tony Mallett 0.00 115.00 115.00 30-C Brooke Bynum 201.00 536.00 737.00 311-C Alisha Smith 967.00 350.00 1,317.00 330-C Angie Ullom 0.00 337.00 337.00 340-C Judy Weber 219.00 300.00 519.00 416-C Jessica Parker 172.00 365.00 573.00 423-C Connie Williams 1,115.00 655.00 1,770.00 412-J Charles Dearmore 603.00 80.00 683.00 812-J Ronald Cooper 0.00 211.00 211.00 904-J Jerry Barber 0.00 55.00 55.00 1104-J James Muhovich 494.00 220.00 714.00 TOTALS 7,727.01 7,272.00 TOTAL 15,035.01 • • • RESOLUTION NO. 738 RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED. WHEREAS, the HUD Manual 7510.1 provides for the write off of certain non -expendable equipment that is junked, and WHEREAS, the most recent list of equipment that has been declared not in working order and non -repairable and has been junked needs to be written off. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY, that the attached list of equipment be written off the property ledger of the Fayetteville Housing Authority. (see attached list for equipment.) PASSED AND APPROVED THIS =2/SA—DAY OF � fr..s_2005. ATTEST: THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHA • • • ATTACHMENT TO RESOLUTION NO. 738 LIST OF EQUIPMENT TO BE WRITTEN OFF DWELLING EOUIPMENT PROPERTY LEDGER NO. #1465.1 ITEM NO. DESCRIPTION / PROPERTY 14 Brown Gas Range 178 Kenmore Refrigerator 440 Kenmore Refrigerator 453 Kenmore Refrigerator TOTAL $1322.00 SERIAL NUMBER 7J61753 E -64334895 S -60721051 E -64334937 DWELLING EQUIPMENT PROPERTY LEDGER NO. #1475.1 MAINTENANCE EQUIPMENT PROPERTY LEGDER NO. #1475.2 AMOUNT $ 211.00 369.00 371.00 371.00 $ 0.00 $ 0.00 RESOLUTION NO. 739 RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR CAPITAL FUNDS PROGRAM WORK FOR YEAR OF 2004 PROJECT AR097001 & ARO97002 WHEREAS, the Fayetteville Housing Authority received bids on May 31, 2005 for Capital Funds Work for 2004 Funds and which bids have been opened, tabulated and found in proper form and are listed on attached pages: AND WHEREAS, the lowest bid has been reviewed, and is within the Capital Fund budget, and Ledford Engineering & Planning, LLC firm, after review, recommend that we award contract to MACO General Contractor. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: 1. That the contract for this work be awarded —/fu`el-ngInc.. in amount of $i01,52GJMnL 2. That the Executive Director of the Authority is hereby appointed to serve as Officer for the project. The Contracting delegated by the Authority to execute the change orders of the project. PASSED AND APPROVED THIS c;21DAY OF:LQA__2005 ea,. to Ian Housing Contracting Officer is also contract and all ATTEST: • THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS (1114, evistp CIAIRPERSON Standard PHA Plan • PHA Certifications of Compliance U.S. Department of (lousing and Urban Development Office of Public and Indian (lousing RESOLUTION NO. 740 PHA Certifications of Compliance with the PIIA Plans and Related Regulations: Board Resolution to Accompany the Standard Annual, Standard 5-Year/Anual, and Streamlined 5-Year/Annual PHA Plans Acting on behalf of the Board of Commissioners of the Public !Musing Agency (PITA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the small PHA streamlined Annual Plan for PIIA fiscal year beginning 10/05_, hereinafter referred to as the Plan of which this document is a par! and make the following certifications and agreements with the Department of Housing and Urban Development (/IUD) in connection with the submission of the Plan and implementation thereof 1. The Plan is consistent with the applicable comprehensive mousing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PIIA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the I'IIA'sjurisdiction and a description of the manner in which the I'I IA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boands, the membership of which represents the residents assisted by the PIIA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of (he recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. •4. The PIIA made the proposed flan and all information relevant to the publichearing available for public inspection at least 45 days before the (hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public continent. 5. The PIIA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Ilousing Act, section 504 of the Rehabilitation Act of 1973, dud title 11 of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the I'IIA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: •'1•he PIIA regularly submits required data to IIUD's MTCS in an accurate, complete and timely manner (as s(Iecified im P111 Notice 99-2); •I • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of lime the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by (IUD; • 'I'Ihe P1 IA shall take reasonable treasures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PIIA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7( c)( 1). 8. The PIIA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the &dorcenient of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PIIA will comply with the requirements of section 3 of the !lousing and Urban Development Act of 1968, Employment Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. I I. The ('IIA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. •12. The PIIA has submitted with the flan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Pail, and with restrictions on payments to influence Federal Transactions, its accordance with the Byrd Amendment and implementing regulations at 49 CFR l'art 24. Page 1 of 2 form HUD -50077 (04/30/2003) • • • 13. The P1IA will comply with acquisition and relocation requitcments of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR fart 24 as applicable. 14. The PIIA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105( a). 15. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 16. With respect to public housing the PIIA will comply with Davis -bacon or MUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work !lours and Safety Standards Act. 17. The PITA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 18. The P1IA will comply with the Lead -Based Paint Poisoning Prevenliun Act and 24 CFR Part 35. 19. The PIIA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State,, Local and Federally Recognized Indian Tribal Governments.). 20. The PHA will undertake only activities and programs covered by the Plan is a maturer consistent with its Plan and will utilize covered grant funds only for activities that are approvable wider the regulations and included in its Plan. 21. All attachments to the Plan have been and will continue to be available at all tithes and all locations that the PMA flan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PITA in its PIIA Plan and will continue to be made available at least at the primary business office of the NIA. Fayetteville Housing Authority AR097 & AR181 PHA Name PHA Number Standard PHA Plan for Fiscal Year: 20 X Standard Five -Year PHA Plan for Fiscal Years 2005 - 2009, including Annual Plan for FY 2005 Streamlined Five -Year PI -IA Plan for Fiscal Years 20_ - 20, including Annual Plan for FY 20_ 1 hereby certify that all the information stated herein, as well as any iulbnnation provided in the accompaniment herewith, is True and accurate. Wanting: 11 UU will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012: 31 U.S.C. 3729, 3802) Name of Authorized Official Robin Ross MD Title CHAIRPERSON Signature X Dale JUNE 21, 2005 Page 2 of 2 form HUD -50077 (04/30/2003) • RESOLUTION NO. 741 RESOLUTION ACCEPTING THE FINANCIAL AUDIT STATEMENTS FOR FISCAL YEAR ENDED SEPTEMBER 30, 2004 WHEREAS, The Board of Housing Authority has statements for fiscal and has reviewed them. Commissioners of the Fayetteville received the financial audit year ended September 30, 2004 NOW THEREFORE BE ST RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Board of Commissioners of the Fayetteville Housing Authority accept the financial audit statements and forward them to the HUD offices for review. PASSED AND APPROVED THIS cpt2h4 DAY OF ,144N1„,1_ 2005 ATTEST: SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERSON • • • FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT June 14, 2005 1. The Hillcrest Towers Incinerator has been decommissioned. Haz-M E.R.T., Inc. came on June lst, 2005 and started the dismantling process. Upon close examination they decided to call in a Structural Engineer who concluded that the incinerator is a big part of the support system for that specific tier of the building and cannot be removed. The tenants are disposing of their trash in a container located on each floor. Our Night watchmen dump all the cans each night. The City of Fayetteville Waste Department comes 5 days per week to pick it up. We have had a local Structural Engineer (Bailey Engineering) come look at the trash chute to let us know if there is any way possible to put in an extension so as to allow the tenant to keep putting their trash down the chutes located on each floor. He will get back to us with a letter and possible price ranges to accomplish this. Attached to this Executive Director's report, please find a copy of HAZ-M E R T.'s explanation on what they did An e-mail confirmation from Travis Dotson with the City of Fayetteville Solid Waste Department giving prices on the dumping. And the Final Invoice amount from HAZ-M.E.R.T. for the labor to decommission the incinerator. 2. Public Housing has 12 vacancies, 3 at Lewis Plaza, 3 at Willow Heights, 4 at Hillcrest Towers and 2 at Morgan Manor. The Section 8 Program is filled. • PAGE 2 • • 3. The Morgan Manor, Lewis Plaza and Willow Heights Tenant Council has been holding its neighborhood barbeque. They have successfully completed the ones for Willow Heights and Lewis Plaza. Morgan Manor is coming up in the near future (To Be Announced). These have been a very good get together and get to know each other activity. The Housing Authority and the Tenant Council are providing the food The turn out has been around 25 to 30 participants. We are hoping for a bigger turn out at Morgan Manor. Come and enjoy the fun and visiting. 4. Kyra McCown (Public Housing Director), Debra Jones (Public Housing Asst/Insp) and Deborah Olsen (Commissioner) will be attending a 10 week Police Academy class starting on June 23rd, 2005 from 6p.m. to 8p.m. and thereafter every Thursday for 10 weeks. This will be a learning tool to help our employees and a resident commissioner to recognize certain situations that could be construed as criminal activity and what the police department is doing to help. FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479)521-3850 FAX: (479)442-6771 EXECUTIVE DIRECTOR'S REPORT June 14, 2005 1. Bailey Engineering has made their determination as to whether it is possible to make an extension of the Trash Chute for its continued use. His conclusion is that the structural weight of the trash chute is at a level which would render it hazardous and possibly damaging to be cut into. His advise is to leave well enough alone. 2. Public Housing has 10 vacancies, 3 at Lewis Plaza, 2 at Willow Heights, 4 at Hillcrest Towers and 1 at Morgan Manor. The Section 8 Program is filled. 3. The Willow Heights Playground has been installed. The handicap sidewalk to the playground has also been installed. The curb cuts for each family site have been completed. And finally the Willow Heights siding will be installed starting this week. All of this work is being paid out of our Capital Grant Funds. With Operating funds we procured the amount of $7,400 to construct four Dumpster pads at Morgan Manor which will allow the City to pull up to each Dumpster to dispose of the waste instead of backing over the curb and causing ruts in our lawn areas and in turn causing a fail on our REAC inspection. Also, included in this procurement of $7,400 a retaining wall was built at Willow Heights to keep the hillside from eroding down onto the sidewalk Sod was spread on the hillside above this wall to deter erosion. i. • • • PAGE 2 4. Just a reminder - the Diversity Training is scheduled for July 20th at the Jones Center in Springdale, from 9:30a.m. to 3:30p.m Room #136, lunch will be served. • • COME TO THE COMMUNITY BARBEQUE AT MORGAN MANOR JUNE 22, 2005 AT 6:OOPM 13TH PLACE CUL-DE-SAC Sponsored by the Community Tenant Council and Fayetteville Housing Authority • • MANAGEMENT NEEDS ASSESSMENT OUTLINE ADMINSTRATIVE DEPT. EVALUATION & RECOMMENDATIONS 1. Organization and staffing NO RECOMMENDATIONS 2. UPCS Inspections a. Sending an employee to UPCS School for certification b. Contract with a firm or individual who is UPCS certified at a general unit cost of $9.50 to $12.00 per unit. 3. Policies and Procedures a. Update Public Housing Admissions and Continued Occupancy Policy and Dwelling Lease b. Condense and solidify the Housing Choice Voucher Administrative Plan so that it is more "user friendly" and practical to use. 4. Finalize Administrative Office Renovations a. The File Room be utilized to house current Public Housing and Housing Choice Voucher files. b. To insure file security the room should be locked, keys assigned and a log book be set-up for each program. 5. Computer software expansion/upgrade a. Add software modules such as work orders and inventory control and resident rent receipts. 6. Minimum Rent Situation a. To increase the minimum rent from $25.00 to $50.00 to improve rent receipts. • • • • PAGE 2 7. MOD Coordinator Position a. With diminished funding from HUD, there are not enough construction related activities to keep a MOD Coordinator fully occupied. The salary and benefit cost do not justify the hiring of a new MOD Coordinator. 8. Financial Stability a. Recommends that the Fayetteville Housing Authority put forth a concentrated effort to improve its financial situation and strengthen its reserve position by increasing its retained earnings. b. Use tax credits or bond issues rather than depleting the reserves, which are extremely inadequate, to expand its housing. 9. Voluntary Conversation of Public Housing Stock a. Prepare a voluntary conversion application of Hillcrest Towers from Public Housing to Section 8 Housing Choice Vouchers. Upon HUD approval each resident would receive a voucher, the complex would become the property of the Fayetteville Housing Authority and it could be disposed of and the proceeds from the disposition retained by the Fayetteville Housing Authority. The proceeds from the building could be used as leverage for other non -subsidized housing which would be owned by the Fayetteville Housing Authority.