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HomeMy WebLinkAbout2005-05-17 - Minutes - Archive•
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MINUTES OF THE MAY 17, 2005 REGULAR MEETING OF THE HOUSING
AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., May 17, 2005, in the City Administration Building, Room 326, Fayetteville,
AR.
Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m.
Commissioners Present: Robin Ross, Betty Turner, Janet Richardson,
Richard Royal and Deborah Olsen
Commissioners Absent: None
Others Present: Fredia Sawin and Laura Higgins (Fay. Housing Auth.),
John Squires (Community Resource Groups)
Mr. John Squires of Community Resource Group gave his presentation of the different
homeownership programs they administer and how they could work for the Fayetteville
Housing Authority. Questions and remarks were made by the board. Mr. Squires was
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thanked for coming and educating the board and Housing Authority staff.
• Old Business
A. Update and Further Discussion on the Policy to Allow a Police Officer to Live
in Public Housing for Security Purposes -Ms. Sawin advised that the Fayetteville
Police Dept. declined the Housing Authority's offer to allow a police officer to
live in public housing due to conflicting rules within their department. The
board requested that Ms. Sawin send the same offer to the Washington County
Sheriffs Office and see how they will respond. Ms. Sawin will report their
reply at the next regular meeting.
B. $50.00 Contest on What to Name the Non -Profit 501 -C3 -The board determined
to keep the contest to Housing Authority tenants/participants only. Ms.
Richardson motioned to send a letter to all residents of Section 8 and Public
Housing to enter the contest to name the non-profit, seconded by Ms. Olsen and
carried unanimously.
C. Discussion & Update of Hillcrest Towers Incinerator Issue -Ms. Sawin included
a copy of the response made by the Housing Authority attorney and stated that
there has been no response back from ADEQ. The company, Hazmert has been
contacted to provide an estimate for removal of the incinerator. Ms. Sawin
explained that the incinerator needs to be removed and not just shut down, as
the trash shoot will continue to be used and the incinerator is located directly
• under the trash shoot. Ms. Sawin is exploring alternative trash disposal using
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the trash shoot and will select the most cost effective. The cost of removing the
incinerator will run between $4,000. to $10,000. No motion was required, Ms.
Sawin will keep the board advised.
New Business
A. Approval of Minutes of Previous Regular Meeting -Ms. Turner motioned to accept
the April 19, 2005 Minutes, seconded by Ms. Olsen and carried unanimously.
B. Approval of April 2005 Financial Statements -Financial statements were reviewed,
then Ms. Richardson motioned to accept, seconded by Mr. Royal and carried
unanimously.
C. Presentation by John Squires, CEO of Community Resource Group was given at
the beginning of the meeting.
D. Schedule Special Board Meeting to Discuss the 2006 Annual Plan to be
Submitted to HUD on July 15, 2005 -Special Board Meeting was scheduled for
June 15, 2005 at 5:30 p.m. It was determined that a restaurant with a private
meeting room would be the best location. Ms. Sawin will locate a place and then
notify the board, the press and invite Yolanda Fields from the Community
Development office to attend.
E. Discussion to Change Executive Directors Job Description -Dr. Ross explained
that part of the Executive Director's responsibility was to get other social
agencies to make presentations at the regular board meetings. Dr. Ross asked for
a motion to eliminate this from Ms. Sawin's job description and that any further
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agencies asked to speak at the regular board meetings be centered around housing
• issues, Mr. Royal so moved, seconded by Ms. Olsen and carried unanimously.
Dr. Ross then asked Ms. Sawin if should could get Yolanda Fields to speak at the
next regular meeting.
F. Discussion on $22,660. Insurance Dividend Refund Check and Possible Ways
to Spend the Money -Ms. Richardson suggested using this money for additional
playground equipment at Morgan Manor or Lewis Plaza. Ms. Sawin stated that
this money may need to be used to pay for the removal of the incinerator, as this
would be an expense that was not expected. Dr. Ross requested a motion to put
off the decision on how to spend this money until the next regular meeting, Ms.
Turner so moved, seconded by Ms. Olsen and carried unanimously.
G. Discussion on Need to Order Power Point Software for the Office Computers -
Dr. Ross felt that the Housing Authority needed their own Power Point
software. Mr. Royal stated he could find the software for a cheaper price
through the University of Arkansas. He will check with them and get back with
Ms. Sawin on the price. Ms. Olsen then motioned to purchase the Power Point
software, seconded by Ms. Richardson and carried unanimously.
H. Approval of Resolution #730 -Adopting Revised Methods of Income
Verification in the Section 8 Rental Assistance Program -Ms. Sawin explained
that this was an additional form of income checking for participants in the
Section 8 Program and a requirement of HUD that it be added to the Housing
Authority's Administrative Plan. Ms. Olsen motioned to accept Resolution
• #730, seconded by Ms. Richardson and carried unanimously.
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• I. Approval of Resolution #731-Adopting the Housing Choice Voucher
Homeownership Program -This item was discussed in detail at the April 19,
• 2005 regular meeting. Mr. Royal motioned to accept Resolution #731,
seconded by Ms. Olsen and carried unanimously.
J. Approval of Resolution #732-To Amend the By-Laws of the Housing Authority
of the City of Fayetteville, Arkansas-Dr. Ross requested that the wording in the
resolution be amended to show "at least two training meetings" in lieu of "no
more than two training meetings". This will be corrected and the resolution
will be presented again at next months regular meeting for approval.
K. Approval of Resolution #733-Approving Calculation of Performance Funding
System Operating Subsidy-Ms. Sawin explained that this is a HUD form
required to be submitted to obtain operating subsidies for 2005. Ms. Sawin
explained that the subsidy would be $565,678 and is up from 2004. Ms. Olsen
motioned to accept Resolution #733, seconded by Ms. Richardson and carried
unanimously.
L. Approval of Resolution #734-To Adopt the Public Housing Admissions and
Continued Occupancy Policy-Due to the length of the Occupancy Policy and
not enough time to review it, Dr. Ross requested that this resolution be put back
on the next regular board meeting for approval. Dr. Ross requested that larger
items either be mailed or delivered to the commissioners. Dr. Ross also
requested that the board packet reach the commissioners by the Thursday before
the scheduled board meeting.
• M. Approval of Resolution #735-To Adopt the Public Housing Lease Agreement-
Ms. Sawin advised that the new lease had been reviewed and approved by the
• Housing Authority attomey. Ms. Olsen motioned to accept Resolution #735,
seconded by Ms Richardson and carried unanimously.
N. Approval of Resolution #736-Authorizing the Award of Contract for Willow
Heights Playground System Paid for with 2004 Capital Funds-Ms. Sawin
explained that under the Capital Grant Funds you are always required to take the
lowest bidder which happened to be Apex. Ms. Olsen requested a picture of the
system being installed and all board members agreed they would like one. Ms.
Sawin stated she thought the playground equipment should be fully installed by
July 2005. Dr. Ross thanked Ms. Richardson for her time and effort on this
item. Ms. Olsen then motioned to accept Resolution #736, seconded by Ms.
Turner and carried unanimously.
O. Discussion of 2"d Item on the Management Needs Assessment —MRG
Recommends that the FHA Rewrites or Have Rewritten its Dwelling Lease
and Correspondence Admissions and Continued Occupancy Policy and
Condense and Solidify its Housing Choice Voucher Administrative Plan so that
it is more "User Friendly" and Practical to Use-Ms. Sawin advised that the
dwelling lease was updated and just past through the board today. The Public
Housing Occupancy Policy has also been updated and given to the board for
review. Ms. Sawin stated that it was decided that the Housing Authority keep
its current Administrative Plan and that there was not need to redo it. Ms.
Sawin also followed up with last months item discussed by advising the board
• that two employees at the Authority are now certified UPCS inspectors. Dr.
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Ross requested at this time that maybe Ms.Sawin could have someone from the
Ft. Smith Housing Authority come to the next month meeting to give a
presentation. Ms. Sawin will try to get either someone from Ft. Smith or
Yolanda Fields to speak at the next meeting.
P. Executive Director's Report -Ms. Sawin explained that there was no written
report made this time due to most items being on the agenda. Ms. Sawin
advised the commissioners about the "Fayetteville In Bloom" Program and that
flower baskets were donated for the Highrise and invited the commissioners to
drive by and look at them. Ms Olsen announced they were having a
community BBQ at Lewis Plaza. Dr. Ross requested that the commissioners be
notified of the dates for community gatherings.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
ATTEST:
• ,etc
• Secretary
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• RESOLUTION NO. 730
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RESOLUTION ADOPTING REVISED METHODS OF INCOME VERIFICATION IN
THE SECTION 8 RENTAL ASSISTANCE PROGRAM
WHEREAS, the Housing Authority of the City of Fayetteville operates it's Section 8
Rental Assistance Program within the guidelines set forth by the Department of Housing
and Urban Development, and therefore the Administration Plan needs to be updated and
WHEREAS, the following will be added in the Administrative Plan of the Housing
Authority of the City of Fayetteville under Chapter 7, Section A. "Methods of
Verification and Time Allowed":
The PHA will verify information through the five methods of verification
acceptable to HUD in the following order:
1. EIV (Enterprise Income Verification System -See Section C.)
2. Third -Party Written
3. Third -Party Oral
4. Review of Documents
5. Certification/Self-Declaration
WHEREAS, the following will replace in the Administrative Plan of the Housing
Authority of the City of Fayetteville under Chapter 7, Section C. "Computer Matching":
C. Enterprise Income Verification System (EIV)
Using Enterprise Income Verification (EIV) to Project Income
HUD strongly recommends the use of the Enterprise Income Verification System.
EIV is the verification of income, before or during a family reexamination,
through an independent source that systematically and uniformly maintains
income information in computerized form for a large number of individuals.
HUD allows PHAs to use EIV information to conjunction with family -provided
documents to anticipate income.
PHA Policy
PHA procedures for anticipating annual income will include the use of EIV
methods approved by 1 -IUD in conjunction with fancily -provided documents dated
within the last 60 days of the PI -IA interview date.
The PI -IA will follow "HUD Guidelines for Projecting Annual Income When
Enterprise Income Verification (EIV) Data Is Available" in handling differences
between EIV and family -provided income data. The guidelines depend on
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whether a difference is substantial or not. HUD defines substantial difference as a
difference of $200.00 or more per month.
No Substantial Difference. IF EIV information for a particular income source
differs from the information provided by a family by less than $200 00 per month,
the PFIA will follow these guidelines:
If the EIV figure is less than the family's figure, the PHA will use the
family's information.
If the EIV figure is more than the family's figure, the PHA will use the
EIV data unless the family provides documentation of a change in
circumstances to explain the discrepancy (e.g. a reduction in work hours).
Upon receipt of acceptable family -provided documentation of a change in
circumstances, the PHA will use the family -provided information.
Substantial Difference. If EIV information for a particular income source differs
from the information provided by a family by $200.00 per month, the PHA will
follow these guidelines:
The PHA will request written third -party verification from the discrepant
income source in accordance with 24 CFR 5.236(b)(3)(i).
When the PI -IA cannot readily anticipate income (e.g., in cases of seasonal
employment, unstable working hours, or suspected fraud), the PHA will
review historical income data for patterns of employment, paid benefits,
and receipt of other income.
The PHA will analyze all EIV, third -party, and family -provided data and
attempt to resolve the income discrepancy.
The PHA will use the most current verified income data and, if
appropriate, historical income data to calculate anticipated annual income.
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BE IT RESOLVED by the Commissioners of the Housing Authority of Fayetteville,
Arkansas that the above revised policy by adopted into the Section 8 Voucher
Administrative Plan effective May 17, 2005
PASSED AND APPROVED THIS (1 kik DAY OF
2005.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CH RPERSON
ATTEST:
SECRETARY
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RESOLUTION NO. 731
RESOLUTION ADOPTING THE HOUSING CHOICE VOUCHER
HOMEOWNERSHIP PROGRAM
WHEREAS, the Housing Authority of the City of Fayetteville in hopes of expanding
housing choices and the opportunity for homeownership does hereby add to the Section 8
Rental Assistance Administration Plan under "Chapter 20, Special Housing Types,
Section G., "Fayetteville Housing Authority, Housing Choice Voucher Home Ownership
Program" (see attached rules and regulations).
BE IT RESOLVED by the Commissioners of the Housing Authority of Fayetteville,
Arkansas that the attached policy be adopted into the Section 8 Rental Assistance
Administrative Plan effective May 17, 2005.
PASSED AND APPROVED THIS ! 7+ bAY OF Mail 2005.
ATTEST:
IA!..-
SECRETARY
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
CH IRPERSON
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Fayetteville Housing Authority
G. Housing Choice Voucher Home Ownership Program
Summary
The Fayetteville Housing Authority hereby implements the Housing Choice Voucher
Homeownership Program in Washington County, Arkansas. This program is established
pursuant to regulations issued by the U.S. Department of Housing and Urban Development and
found at Consolidated Federal Register 24 Part 982. The Homeownership Program uses funding
received under existing Annual Contributions Contracts to subsidize monthly mortgage
payments. The Homeownership assistance will take the form of monthly assistance payments in
order for one or more family members to purchase a dwelling.
I. ELIGIBILITY - PARTICIPANTS
1. Participation is limited to families that have a Housing Choice Voucher and have
participated in the Housing Choice Voucher Program for at least one year. Eligible
families must be in compliance with their lease, program requirements, and program
family obligations. Participation in the Home Ownership Program is voluntary.
2. The family must be a first-time homeowner. That is, the family may not include any
adult who had an ownership interest in a residence during the 3 years before
commencement of homeownership assistance. In addition, a head of household or spouse
that has previously defaulted on a mortgage obtained through the homeownership option
is barred from participation.
3. The family must meet minimum annual income requirements:
a. For a disabled family, the monthly Supplemental Security Income (SSI) benefit
for an individual living alone multiplied by twelve;
b. All other families, the Federal minimum wage multiplied by 2,000 hours.
4. One or more adult members of the household must be currently employed on a full time
basis (at least 30 hours per week) and be continuously employed at least one year prior to
commencement of homeownership assistance. (This requirement does not apply to
elderly or disabled households.)
5. At least one adult must successfully complete pre -purchase homebuyer couns@ling as
evidenced by a certificate of completion from the counseling agency. The counseling
will be provided by Consumer Credit Counseling Service, the HUD -approved housing
counseling agency in northwest Arkansas. The topics covered in the counseling will
include but not be limited to:
*Home maintenance
*Budgeting and money management
*Credit counseling
*How to obtain homeownership financing and loan pre -approval.
6. The family will have 180 days to locate and purchase a home. Rental assistance will be
continued until the home purchase is completed and the family takes possession of the
home.
11. ELIGIBILITY - UNITS/PROPERTIES
I. The home may be a one -unit property or a single dwelling unit in a condominium.
2. The home may be existing or under construction.
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3. The home must undergo two inspections: An initial Housing Quality Standards
inspection and an inspection by an independent, professional home inspector. The family
pays for the independent inspection with their own funds. A copy of the inspection is
given to the Fayetteville Housing Authority and the Fayetteville Housing Authority
determines if any repairs are necessary prior to purchase.
4. Manufactured homes are eligible if located on a permanent foundation. The family must
own fee title to the real property on which the home is located OR acquire the right to
occupy the home site for at least forty years.
5. The P1 -Lk will conduct a Housing Quality Standards inspection at least annually after
purchase.
6. The following are not eligible units under this program:
- A public housing unit;
- A unit receiving Section 8 project -based assistance;
- A nursing home, board and care home, or facility providing continual psychiatric,
medical or nursing services;
-A college or other school dormitory;
-On the grounds of penal, reformatory, medical, mental, or similar public or private
institutions.
III. DOWN PAYMENT AND FINANCING
I. The family is required to contribute at least 3 percent of the purchase price as down
payment and at least one percent of the purchase price must come from the family's
personal resources.
2. The family must secure financing for the home purchase from a federally regulated bank,
mortgage company, or lending institution. Financing for purchase of a home must be
provided, insured, or guaranteed by the state or Federal government and must comply
with secondary mortgage market underwriting requirements or generally accepted private
sector underwriting standards.
3. Although not required, the Fayetteville Housing Authority strongly advises the family to
secure financing from lending institutions that participate in the Arkansas Development
Finance Authority's Home To Own Program. A list of participating lenders is available
from the Homeownership Coordinator. .1
4. The Fayetteville Housing Authority will review lender qualifications and the loan terms
before authorizing homeownership assistance. The Fayetteville Housing Authority may
disapprove proposed financing, refinancing or other debt if they determine that the debt is
unaffordable or if they determine that the lender or loan terms do not meet qualifications.
4. The following forms of financing are prohibited:
a. Seller financing;
b. Balloon payment mortgages and adjustable rate mortgage (ARMs);
c. Lease/purchase agreements.
IV. CONTRACT OF SALE
1. Before commencement of monthly homeownership assistance payments, the family must
enter into a contract of sale with the seller of the unit and give the Fayetteville Housing
Authority a copy of the contract. The contract of sale must:
a. Specify the price and other terms of sale by the seller to the purchaser;
b. Provide that the purchaser will arrange for the pre -purchase inspection of the unit
by an independent inspector (see paragraph 11 3.);
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c. Provide that the purchaser is not obligated to purchase the unit unless the
inspection is satisfactory to the purchaser;
d. Provide that the purchaser is not obligated to pay for any necessary repairs;
e. Contain a certification from the seller that the seller has not been debarred,
suspended, or subject to a limited denial of participation under CFR part 24.
V. HOMEOWNERSHP ASSISTANCE PAYMENTS AND HOMEOWNERSHIP
EXPENSES
1. The amount of monthly assistance is the lower of the payment standard minus the total
tenant payment OR the family's monthly homeownership expenses minus the total tenant
payment. The Fayetteville Housing Authority will use the same payment standard
schedule, payment standard amounts, and subsidy standards as those described in the
Housing Choice Voucher Administrative Plan. Note: The applicable payment standard
is the lower of the payment standard for the family unit size or the payment standard for
the size of the home.
2. The homeownership assistance payments will be paid to the lender on behalf of the
family. Homeownership assistance payments will not be paid directly to the homeowner
except in cases where the assistance payment exceeds the amount due to the lender.
3. Homeownership expenses are:
a. Principal and interest on the initial mortgage debt and any refinancing of such
debt;
b. Real estate taxes and public assessments;
c. Home insurance and mortgage insurance;
d. A $50.00 per month allowance for maintenance expenses;
e. A $50.00 per month allowance for costs of major repairs and replacements;
f. The applicable utility allowance;
g. Principal and interest on mortgage debt incurred to finance costs for major
repairs, replacements or improvements for the home. This includes debt incurred
by the family to finance costs needed to make the home accessible for a person
with disabilities;
h. Land lease payments when a family does not own fee title to the real property on
which the home is located;
i. For a condominium unit, operating charges or maintenance fees assessed by the
condominium association.
VL MAXIMUM TERM OF HOMEOWNER ASSISTANCE AND REQUIREMENTS
FOR CONTINUED ASSISTANCE
1. The maximum term of assistance is 15 years if the initial mortgage term is 20 years or
longer and 10 years in all other cases. These maximum terms do not apply to elderly or
disabled families.
2. The maximum term applies to any member of the family who has an ownership interest
in the unit during the time the homeownership payments are made or is the spouse of any
member of the household who has an ownership interest in the unit during the time
homeowner assistance payments are made.
3. In the case of an elderly family, the exception only applies if the family qualifies as an
elderly family at the start of homeownership assistance.
4. In the case of a disabled family, the exception applies if at any time during receipt of
homeownership assistance the family qualifies as a disabled family.
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5. lf, during the course of homeownership assistance, the family ceases to qualify as a
disabled or elderly family, the maximum term becomes applicable from the date
homeownership assistance commenced. However, such a family must be provided at
least 6 months of homeownership assistance after the maximum term become applicable
(provided the family is otherwise eligible to receive homeownership assistance).
6. if the family received assistance for different homes or from different Public Housing
Authorities, the total of such assistance terms is subject to the maximum term described
above.
7. Homeownership assistance may only be paid while the family is residing in the home. If
the family moves out of the home, the Fayetteville Housing Authority may not continue
homeownership assistance after the month when the family moves out. The family or
lender is not required to refund to the Fayetteville Housing Authority the homeownership
assistance for the month during which the family moves out.
8. Before commencement of homeowner assistance, the family will sign a Statement of
Homeowner Obligations (HUD -52649). A copy is attached to and made a part of this
plan.
VII PORTABILITY
I. A family may exercise portability, subject to the restrictions on portability included in
HUD regulations and Fayetteville Housing Authority policies.
2. The receiving Public Housing Authority must be administering a voucher
homeownership program and be accepting new homeownership families. The receiving
Public Housing Authority may absorb the family into its voucher program or bill the
Fayetteville Housing Authority.
3. The family must attend the briefing and counseling sessions required by the receiving
Public Housing Authority. The receiving Public Housing Authority will determine
whether the financing for and the physical condition of the unit are acceptable.
4. The receiving Public Housing Authority must promptly notify the Fayetteville Housing
Authority if the family has purchased an eligible unit under the program or if the family
is unable to purchase a home within the maximum time established by the Fayetteville
Housing Authority.
VIII. MOVING WITH CONTINUED ASSISTANCE
A family receiving homeownership assistance may move with continued tenant -based
assistance either rental assistance or homeownership assistance. Continued assistance for
a new unit cannot begin so long as any family member holds title to the prior home.
2. The Fayetteville Housing Authority will deny permission to move to a new unit with
continued voucher assistance due to:
a. Lack of funding to provide assistance;
b. Denial or termination of assistance in accordance with 24 CFR 982.638;
c. Default by the family on an FHA -insured mortgage.
IX. DENIAL OR TERMINATION OF ASSISTANCE
I. The assistance may be terminated for the following reasons:
a. Failure to comply with the Statement of Family Obligations;
b. Mortgage default;
c. Conditions for denial or termination of assistance under the voucher program (24
CFR 982.552) or crime by family members (24 CFR 982.553).
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RESOLUTION 733
PHA/IHA Board Resolution
Approving Operating Budget or Calculation of
Performance Funding System Operating Subsidy
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 9/30/2006)
Public reporting burden for this collection of information Is estimated to average 15 minutes per response, including the timefor reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person Is not required 10 respond to, a collection of Information unless that collecton displays a valid OMB control number.
This Information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low -Income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified
amounts. HUD reviews the information to determine If the operating plan adopted by the PHA and the amounts are reasonable and that the PHA Is in compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend Itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
X
Operating Budget Submitted on:
Operating Budget Revision.Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
(date)
5-11-05
1 certify on behalf of the: (PHA/IHA Name) Fayetteville Housing Authority
that:
1. All regulatory and statutory requirements have been met;
• 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
• Board Chairman's Name (type)
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisioris of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (1) or 24 CFR 905.120(c) and (d);
8. the PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012: 31 U.S.C. 3729,3802)
Robin Ross
Previous edition Is obsolete
Date
5-11-05
form HUD -52574 (10/95)
ref. Handbook 7575.1
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Certification for
a Drug -Free Workplace
U.S. Department of Housing
and Urban Development
Applicant Name
Fayetteville Housing Authority
Program/Activity Receiving Federal Gran( Funding
AR097 Operating Subsidy
Acting on behalf of the above named Applicant as its Authorized Official, 1 make the following certifications and agreements to
the Departtnent of Housing and Urban Development (HUD) regarding the sites listed below:
I certify that the above named Applicant will or will continue
to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the un-
lawful manufacture, distribution, dispensing, possession, ur use
of a controlled substance is prohibited in the Applicant's work-
place and specifying the actions that will be taken against
employees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program to
inform employees ---
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
• (4) The penalties that may be irnposed upon employees
for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the statement
required by paragraph a.;
d. Notifying the employee in the statement required by para-
graph a. that, as a condition of employment under the grant, the
employee will ---
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convic-
tion for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
e. Notifying the agency in writing, within ten calendar days
after receiving notice under subparagraph d.(2) from an em-
ployee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, includ-
ing position title, to every grant officer or other designee on
whose grant activity the convicted employee was working,
unless the Federalagency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph d.(2), with respect
to any employee who is so convicted ---
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfacto-
rily in a drug abuse assistance or rehabilitation program ap-
proved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs a. thru f.
2. Sites for Work Performance. The Applicant shall list (an separate pages) the site(s) for the performance of work done in connection with the
HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code.
Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.)
Site A 401 S. Lewis / Site B 10 South Willow / Site C 12th & 13th Streets
Site J ill North School Avenue
Check here
if there are workplaces on file that are not Identified on the attached sheets.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
me of Authorized Official
Fredia Sawin
Title
Signature/.�JJ//, �0, A\\��.
Executive Director
Date
o/aoos
form HUD -50070 (3/98)
ref. Handbooks 7417.1, 7475.13, 7485.1 8.3
•
•
•
Certification of Payments
to Influence Federal Transactions
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Applicant Name
Fayetteville Housing Authority
1F1 North School Ave. Fayetteville, AR
72701
Program/Activity Receiving Federal Grant Funding
AR097 Operating Subsidy
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connec-
tion with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL,
Disclosure Form to Report Lobbying, in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all subawards
at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official
Fredia Sawin
Title
Executive Director
Signature
Date (mrrVdd/yyyy)
5/10/2005
Previous edition is obsolete
form HUD 50071 (3/98)
ref. Handb000ks 7417.1, 7475.13, 7485.1, 8 7485.3
•
•
•
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
May 11, 2005
Applicant Identifier
809775059
1. TYPE OF SUBMISSION:
A&plication
u Construction
Preapplication
3. DATE RECEIVED BY STATE
N/A
State Application Identifier
N/A
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
FW7031
II
Construction
1
Non -Construction
IL
Non-Constructlon
5. APPLICANT INFORMATION
Legal Name:
Fayetteville Housing
Authority
Organizational Unit:
Fayetteville
Housing
Authority
Address (give city, county, State, and
lit North School
Fayetteville,
zip code):
Ave.
AR 72701
Name and telephone number of person to be contacted on matters involvin£
this application (g/ve area code)
Fredia Sawin
(479-521-3850)
6. EMPLOYER IDENTIFICATION
NUMBER (SIN):
7. TYPE OF APPLICANT: (enter appropriate Inner in box)
G
711
—
031918
51315
A. State H. Independent School Dist.
B. County 1. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify)
8. TYPE OF APPLICATION:
Pc
New
❑ Continuation
1
Revision
If Revision, enter appropriate letter(s)
in box(es)
A. Increase Award B. Decrease
D. Decrease Duration Other/spec/9s):
Award C. Increase Duration
9. NAME OF FEDERAL AGENCY:
Department of Housing and Urban Developme
10. CATALOG OF FEDERAL DOMESTIC
ASSISTANCE NUMBER.
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
"Operating Subsidy eligibility for all
projects currently listed on the
Annual Contributions Contract between
the PHA and HUD"
114
—
81510
TITLE:
12. AREAS AFFECTED BY PROJECT(Cities,
Washington County,
Counties, States, etc.):
AR
13. PROPOSED PROJECT
14.
CONGRESSIONAL DISTRICTS OF:
Start Date
10/1/05
Ending Date
9/30/06
a.
Applicant
Washington 3rd
b. Project
Same
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS? 'r '
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
a. Federal
E 00
565,678
b. Applicant
$ 0°
c. State
E 0°
b. No. ❑ PROGRAM IS NOT COVERED BY E. 0. 12372
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
d. Local
E 00
e. Other
$ 00
f. Program Income
'
$ 00
450,122
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
$ 00
1,015,8061
ll
Yes If "Yea," attach an explanation.
El
No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Representative
Fredia Sawin
b, Title
Executive Director
c. Telephone Number
(479) 521-3850
d. Signature of Au orized ..
e. Date Signed
5/10/05
�esentalNe
Previous Edition Usable
Authorized for Local Reproduction
Standard Form 424 (Rev. 7-97)
Prescribed by OMB Circular A-102
t
U.S. Department of Housing
HA Calculation and Urban Development
•
Occupancy Percentage Office of Public and Indian Housing
for a Requested Budget Year (RBY)
PHA/IHA-Owned Rental Housing Performance
Funding System (PFS)
OMB Approval No. 2577-0066
(Exp. 10/31/2004)
1a. Name and Address of PHNIHA (Include street Address, City, State, Zip Code)
Fayetteville Housing Authority
#1 North School Avenue
Fayetteville, AR 72701
. 3. RBY Beginning
Dale: (rno/day/yyyy)
10/1/05
. Type of Submission;
[ x ] Original
( ] Revision No. ( )
5. PAS&LOCCS Project No:
AR09700106S
2a. Contact (Personwho can best answer questions about this submission)
Melissa Boone (Lindsey and Company Inc)
2b. Contacts Phone No: 9ndude area code)
501-268-5324 ext 127
. Report Date: (Check ane box)
(mo/day/yyyy [ x ] Actual Day
3/31/05 [ ] Average for
Actual Month
7. Data Source:
[ ] form HUD -51234
[ x ] Rent Roll
[X]Per PHA
Part A. Actual Occupancy Data as of Report Date
8. Units Occupied
9. Units Available
10. Actual Occupancy Percentage (Divide line 8 by One 9; multiply by 100 and round to nearest whole)
Stop 11. If the HA -wide occupancy percentage shown on line 1015 97% or greater and the HA believes that an average
& occupancy rate of at least 97% Is sustainable for the RBY, then check the box below, You have completed the form
Note and do not need to proceed further.
[ ] High Occupancy HA: Occupancy Percentage is
97% or higher and is sustainable for the RBY
245
252
97%
Use 97% as the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result)
•
Stop
&
Note
1
13. If the result on line 12 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9)
will not change; and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below.
You have completed the form and do not need to proceed further.
[ ] High Occupancy HA with five or
fewer vacant units
Use line 10 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
Part B. Distribution of Actual Vacancies by Major Cause Given below are circumstances and actions recognized by HUD
as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant
units reported on line 12 among these causes. Attach sheet Identified with HA name and address, the RBY beginning date, and ACC
number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units Involved; why the
circumstance Is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the
vacant units; and the likelihood that these circumstances will be mitigated or eliminated in the RBY.
14. Units vacant because of litigation (e.g.. vas that are bepg nee rata as pet of mut-ader& or HUD -approved desegregation plan)
.l
•
15. Units vacant because of Federal, Tribal, State laws of general applicability.
(Note do not Include units vacant only because they do not meet minimum construction or habitability standards.)
16. Units vacant due to changing market conditions
17. Units vacant because of natural disaster
. RMC -managed units vacant because of failure of HA to fund approvable request for Federal
modernization funding (This line for use only by RMCs)
20. Units vacant because of casualty loss and need to settle insurance claims
21. Total Units Vacant Due To Circumstances Beyond the HA's Control (Enter sum of lines 14-20)
22. Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12)
0
7
Stop 23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9)
& will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check
Note the box below. You have completed the form and do not need to proceed further.
[ ] High Occupancy HA with five or fewer vacant units ---> Use line 10 for the Projected Occupancy
after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD -52723
24. Vacancy fercentage after adjusting for beyond control circumstances
(Divide One 22 by line 9, multiply by 100, and round to nearest whole)
25. I1 the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9)
will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check
the box below. You have completed the form and do not need to proceed further.
• Stop
Note
[ ] High Occupancy HA: 3% or less vacancy rate
after adjustment for vacancies beyond control
3%
Use line 10 for the Projected Occupancy
Percentage onPart 8, line 11 of form HUD -52723
This form replaces form HUD -52728-A thni-C which
have been canceled. Previous edition is obsolete.
form HUD -52728 (03/2003)
Page 1 of 3 ref Handbook 7475.13
tiaTinatiVii
iit.r
H:
-':1i;s d"�-vi i�
'V «:,d�4��.'%���`;.."„'.�i;r»"SrfY.at��Sa'�.Ftv`S•r
. RMC -managed units vacant because of failure of HA to fund approvable request for Federal
modernization funding (This line for use only by RMCs)
20. Units vacant because of casualty loss and need to settle insurance claims
21. Total Units Vacant Due To Circumstances Beyond the HA's Control (Enter sum of lines 14-20)
22. Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12)
0
7
Stop 23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9)
& will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check
Note the box below. You have completed the form and do not need to proceed further.
[ ] High Occupancy HA with five or fewer vacant units ---> Use line 10 for the Projected Occupancy
after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD -52723
24. Vacancy fercentage after adjusting for beyond control circumstances
(Divide One 22 by line 9, multiply by 100, and round to nearest whole)
25. I1 the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9)
will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check
the box below. You have completed the form and do not need to proceed further.
• Stop
Note
[ ] High Occupancy HA: 3% or less vacancy rate
after adjustment for vacancies beyond control
3%
Use line 10 for the Projected Occupancy
Percentage onPart 8, line 11 of form HUD -52723
This form replaces form HUD -52728-A thni-C which
have been canceled. Previous edition is obsolete.
form HUD -52728 (03/2003)
Page 1 of 3 ref Handbook 7475.13
Part C. Status of Units Undergoing Modernization as of Report Date If changes occur after the Report Date
but prior to submission of this form, the most current status will be shown.
8. Protected Units
Occupied Units
Vacant Units
Number of units that are under modernization construction (contract awarded or force account work started)
b: Number of units not under construction contract but Included in a HUD -approved modernization budget where
the time period for plating the units under construction (two FFYs after FFY of approval) has not yet expired.
°
46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the(..yy�'
average number of months during the RBY these units will be reoccupied.
27. Unprotected Units: Number of units included In a HUD -approved modernization budget where the time period
for placing the units under construction (two FFYs after FFY of approval) has expired.
",`��1 <y
Part D. Units Estimated to be Available for Occupancy During RBY
(a) No. of Units
(b) Avg. No. of
Mos. In RBY
(c) No. of Unit
Mos. (a X b)
28. Units Available as of Report Date (Enter tine 9)
252
12
3024
29. Additional Units Available During RBY because of Development/Acquisition of PFS -Eligible projects
+
50. Vacancy Percentage for RBY Adjusted for Modernization
(Divide line 49 by line 40; multiply by 100; and round to nearest whole.)
+ 0
30. Units Unavailable During RBY because of Demolition/Disposition/Conversion
Actions Approved By HUD
-
- 0
31. Total (Add lines 28 and 29; subtract line 30)
252
tasiratxm
3024
Part E. Units Estimated to be Occupied During RBY
32. Units Occupied as of Report Date (enter line 8)
245
12
2940
33. Additional Units Ocarpied during RBY because of Development/
Acquisition of PFS -Eligible Projects
+
+ 0
34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control
+
+ 0
35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program
+
12
+ 0
36. Occupied Units in Funded Modernization Program Being Vacated during RBY
•
- 0
37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion
Actions Approved by HUD. 11 there are occupied units that become vacant after the Report
Date but before the start of the RBY because of circumstances and actions beyond the HA's
control, place that number here ( ) and include In total shown on 37. Attach separate sheet
with same information requested in Part C.
0
38. Total (Add lines 32-35, subtract lines 36 and 37)
245
2940
Part F. Occupancy Percentage During RBY
39.Total unit Months of Occupancy (Enter line 38c)
2940
Total unit Months Available for Occupancy (Enter line 31c)
3024
1. Occupancy Percentage for RBY (Divide line 39 by line 40; multiply by 100 and round to nearest whole)
97%
42. Average Number of Vacant Units During RBY (Subtract line 39 From line 40; divide result by 12 and round to nearest whole)
7
Stop
8
Note
43. If the result on line 41 Is 97% or higher or if the result on line 42
completed the lone and do not need to proceed further.
[ x J a. High Occupancy HA: Occupancy Percentage
is 97% or higher for the RBY
[ 1 b. High Occupancy HA with five or
fewer vacant units
Is five or less, then check the appropriate box below. You have
Use 97% as the Projected Occupancy
Percentage on Part B, line 11 of Form HUD -52723
Use line 41 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
Part O. Vacancy Percentage for RBY Adjusted for Modernization
44 Total Unit Months of Vacancy in RBY (Enter line 40 less line 39)
45. Total Unit Months for Vacant Units in Funded Mod. And Under Construction1
or Funded for Construction (Sum the vacant units of lines 26a and b; multiply by 12)
`
°
46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the(..yy�'
average number of months during the RBY these units will be reoccupied.
",`��1 <y
47. If any of the occupied units on lines 26 a or b will be vacated during the RBY for mod. Construction, enter that
number times the average number of months during the RBY these units will be vacated.
a
48. Total Unit Months for Vacant Units in Funded Mod. And Under Construction or Funded
For Construction in RBY (Add line 45; less line 46; plus line 47)
49. Total Unit Months of Vacancy In RBY Adjusted for Modernization (Enter line 44 less line 48)
50. Vacancy Percentage for RBY Adjusted for Modernization
(Divide line 49 by line 40; multiply by 100; and round to nearest whole.)
51. Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole)
Stop
8
Note
52. If the result on line 50 i3 3% or lower or if the result on line 51 i
below. You have completed the form and do not need to procee
[ 1 a. High Occupancy HA: Vacancy Percentage Is
3% or less for the RBY after Modernization Adjustment
[) b. High Occupancy HA five or fewer vacant
units after Modernization Adjustment
This form replaces forms HUD -52728 A thru-C which
have been canceled. Previous edition is obsolete. Page 2 of 3
s five or less, then check the appropriate box
d further.
•-J
Use line 41 for the Projected Occupancy
Percentage on Part 8, line 11 of form HUD -52723
Use line 41 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD -52723
form HUD -52728 (03)2003)
ref Handbook 7475.13
•
•
•
JOURNAL ENTRIES BY ACCOUNT NUMBER FOR PHA 1 PROJECT 01 ACCOUNT 4540.8 CODE 5
Fayetteville Housing Authority
Period: 10/01/2003 - 09/30/2004
PH PRJ Account Cd Date
Amount Reference8 Description PR
PAGE 1
1 01 4540.8 5 11/24/2003
1 01 4540.8 5 12/17/2003
1 01 4540.8 5 01/29/2004
1 01 4540.8 5 05/17/2004
1 01 4540.8 5 07/30/2004
1 01 4540.8 5 09/30/2004
1 01 4540.8 5 09/30/2004
••• 1 01 History Totals
OVERALL TOTALS 444
158.89
22.31
161.06
1,110.87
530.40
1, 976. 98CR
6.55 CR
APF 119695
APF 119783
APF 119934
APF 120366
APF 120688
CLOSING
JE00818
1,983.53 Total DR
1,983.53 Total DR
Ark Employment Security D
Ark Employment Security D
Ark Employment Security D
Ark Employment Security D
Ark Employment Security D
Automatic Closing Entry
Sept Expenses Paid Oct
1,983.53 Total CR 0.00 Variance
1,983.53 Total CR 0.00 Variance
MARGIE
04/22/2005 Prepared by Lindsey and Company, Inc. 14:02:20
PFS
PHA: Fayetteville Housing Authority
DATA: Base Year Rate
2005 Rate'
Base Year Base
2005 Base
FICA Add-ons
5.85%
7.65%
$14,100
$90,000
2006 payroll subject to FICA using Base Year Base
2006 payroll subject to FICA using 2005 Base
PFS Requested Year
Base Year Rate
2005 Rate
FYE: September 30, 2006
5.85% times 2006 Payroll Subject to FICA Using
Using Base Year Base
7.65% times 2006 Payroll Subject to FICA Using
Using 2005 Base
Total Add-on (Enter on Line 25, HUD -52723)
Executive Director
Admin. Asst./Sec 8 Director
PH Director
PH Assistant/Inspect.
Sec 8 Assistant/Inspect.
Sec 8 Receptionist
Working Foreman
Maintenance Mech A
Maintenance Mech A
Maintenance Mech A
Maintenance Aide A
Estimated Overtime
Housing Specialist
Night Watchman
Night Watchman
Overtime
Admin Taxable Travel
Ten Sve Taxable Travel
Maintenance Taxable Travel
Protective Svc Taxable Travel
Total
Base
Year
$7,050
$2,820
$14,100
$14,100
$0
$0
$0
$0
$0
$0
$0
$0
$0
$14,100
$14,100
$14,100
$14,100
$14,100
$0
$0
$0
$0
$0
$0
$0
$14,100
$11,085
$0
$0
$0
$0
$0
$0
$133,755
Request
Year
$25,125
$7,982
$33,786
$23,682
$0
$0
$0
$0
$0
$0
$0
$0
$0
$37,057
$26,847
$25,179
$22,997
$21,127
$6,000
$0
$0
$0
$0
$0
$0
$18,474
$11,085
$320
$0
$0
$0
$0
$0
$259,661
$133,755
$259,661
$7,825
$19,864
$12,039
Percentage of Salary
from Low Rent
50%
20%
100%
100%
0% All Sec 8
0% All Sec 8
100%
100%
100%
100%
100%
100%
0% All Sec 8
100%
100%
100%
Calculation of Other Income Part C 01, HUD -52723)
• PHA: Fayetteville Housing Authority
•
•
FYE: September 30, 2006
Estimates: Excess Utilities $4,320
Employee Rent $0
Police Unit $0
N/D Rents from Off Line Units $0
Community Room/Non-Dwelling Rent $0
Tenant Damages $21,600
City/PILOT Adj. Adult Center $4,800
Laundry $780
Cingular Tower $6,900
2003 $10,000/2004 $28,473CFP Transfer 1406 $38,473
Sub -Total $76,873
Less: Employee Rent Equal or Below AEL 0
Non -Dwelling Rent from Off Line Units 0
Non -Dwelling Rent/Community Room ect. $0
Non -Rental Other Income $72,553
Net Other Income
PUM
$4,320
$1.43
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Operating Fund
Calculation of Operating Subsidy
PHA -Owned Rental Housing
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2617-0029 (exp.10/312004)
Section 1
a) Name and Address or Pubes Housing Agency
Fayetteville Housing Authority
#1 North School Avenue
Fayetteville, AR 72701
b) Budget Submission to HUD required
J JYes [ JNo
) Type or Submission
x
Original
Revision No.
d) Number of HA Units
252
e) Unit Months
Available (UMAs)
3024
QSubJecl FYE
g) ACC Number:
9/30/06 FW7031
N Operating Fund Project Number
AR09700106S
I) DUNS Number
809775059
Section 2
No.
Part A. Allowable Expenses and Additions
Description
Requested by PHA
(PUM)
Rebated Rend Mans
MOM be mown In Agency Plat Cana
Line 01 5158.65
Una O9. 5139.30
Difference 519.35 x50
x
x
x
UMAa
9.89 5O%orincome •
1.03 Line 9 •
97% UM 11•
9.81 (RETAINED RENTAL INCOME)
3020
29272
30150
29245
Previous edition is obsolete for PHA Fiscal Years
beginning 1/1/2004 and thereafter
116
Page 1
form HUD -52723 (1/2001)
U1
Wrevious allowable expense level (Part A, line 08 of form HUU-52123 for previous
year)
$260.22
02
Part A. Line 01 multiplied by .005
1.3
03
Delta from form HUD -52720-B. If applicable (see Instmctions)
"Requested"
04
year units from latest form HUD -52720-A (see
,
Instructions)
252
gyiJppS
ly1t•J
`'v',,iC;
05
Add-ons to allowable expense Level from previous fiscal year (see instructions)
06
Total of Part A lines 01, 02, 03, and 05
5261.52
07
Inflation factor Metro
1.027
08
Revised allowable expense level (AEL)(Part A, line 08 times line 07)
$268.58
09
Transition Funding
10
increase to AEL
11
Allowable utilities expense level from form HUD -52722-A
561.72
12
Actual PUM cost of Independent Audit (IA) (Through FYE 2003) See Remarks
$0.38
13.
Costs Attributable to deprogrammed units
14
Total Allowable Expenses and Additions
(Sum of Part A, Lines 08 thru 13)
$330.68
Part
B. Dwelling Rental Income
01
Total rent roll as of 4/1/05
$38,869
4 ,: ia0 yam"'" 1,
02
Number of occupied units as of rent roll date
245it5
03
Average monthly dwelling rental charge per unit for current
budget year (Part B Line 01 dMded by Line 02)
$158 65'st..1
. I
�r^ i�
1 '1. 1 t -
04
Average monthly dwelling rental charge per unit for prior
budget year
$155.91
�KC"ivt it it
.._;tp� tit
i.
a
i y . 1� I_ , 1"c��r.
t
05
Average monthly dwelling rental charge per unit for budget
year 2 years ago
5103.33
. 'I � r'
' t -'.Y.
} �, / -,, r 4 F r
i*
4
06
Three-year
([Pan
average monthly dwelling
B. Line 03+bne 04rpne OSJdivlded
rental charge per unit
by 3)
$139.30
<sA>
tT r�� r I { f '' /' `
4
07.
50/50 Income split ((Part B, Line 03 Ane 06J dMded by 2)
$148.98
Y.1 r
-g,S9a`y :y. + r^ 1+ �Aj,
08.
Average monthly dwelling rental charge per unit (leaser of part B, Line 03 or Line 07)
$148.98
09
Rental income adjustment factor
1 03
1
Projected
09)
average monthly dwelling rental charge per unit (Part B, Line 08 times Line
$153.45
11
Projected
occupancy percentage from form HUD 52728
97%
12 -
Projected
Line
average monthly dwelling rental Income per unit (Part B, Line 10 times
11)
5148.85
Part
C. Non -dwelling Income
01
Mer Income
$1.43
02
Total operating receipts' . (Part 8, Line 12 plus Part C, Line 01)
$150.28
03
PUM deficit or (Income) (Part A, Line 14 minus Part C, Line 02)
$180.40
t ,�L+<�
til 141*"
s•„ „r.,;
t,� ,,
!1
,•,
Requested by PHA
HUD Modifications.y"r�`t'+
§�,+�
Whole dollars
ole dollars)
04 'Deficit or (Income) before add-ons (Part C, Line 03 times Section 1, e)
$545,530
Rebated Rend Mans
MOM be mown In Agency Plat Cana
Line 01 5158.65
Una O9. 5139.30
Difference 519.35 x50
x
x
x
UMAa
9.89 5O%orincome •
1.03 Line 9 •
97% UM 11•
9.81 (RETAINED RENTAL INCOME)
3020
29272
30150
29245
Previous edition is obsolete for PHA Fiscal Years
beginning 1/1/2004 and thereafter
116
Page 1
form HUD -52723 (1/2001)
•
Project Number: AR09700106S
Line
No.
Description
Requested by PHA
(Whole dollars)
HUU Modihcahons
(Whole dollars)
Part D. Add-ons for changes in Federal law or regulation and other ell !bill
Part E. Calculation of Operating Subsidy Eligibility Before Adjustments
01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15)
$565,678
02 Actual cost of Independent Audit (IA) FY2003. See Remarks
03 lOperating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line
02) (If less than zero, enter zero (0))
$1,150
$565,678
Part F. Calculation of Operating Subsidy Approvable for Subject
FICA contributions
(Note: Do not revise after the subjec
$12,039
01
III
Unemployment
compensation
Actual FY2004. See Attached
1984
fiscal year operting subsidy eligibility
(specify)
0
Family Self Sufficiency Program
(
03
04
Energy Add -On for loan amortization
fiscal year
05
Unit reconfiguration
discretionary
adjustments
06
Non -dwelling units approved for subsidy
$0
07
Long-term vacant units
08
Phase Down for Demolitions
(spedty)
09
Units Eligible for Resident
Occupied Units
Particpation:
(Part B, Line 02)
Unfunded Portion due to proration ciao%
245
( $0
)
(
10
Employee Units
Net adjustments to operating
xf.�`i 4 p�'T'
)., t't�
s•tj �`tg
11
Police Units
operating subsidy
Part F, Line 08)
12
Total
Units Eligible for Resident Participation
(Sum of Part D, Lines 09 thru 11)
$584 997
245
{<;, i i b � a' a
r i �� ,r i'�,*r
p, 7 '�,
my'
f i,y: +fit(
`ti ,�",S,"c,k
13
Funding for Resident Participation
(Part D, Line 12 X $25)
10
$6,125
subsidy provable for subject
14
Other approved funding not listed
(Specify In Section 3)
11
Amount of funds obl
year
15
Total add-ons
(sum of Part D Lines 01 02 03 04 05 06 07 08 13 & 14)
$20,148
Funds obligated In subject
(Must be the same as line 690
Appropriation symbol(s):
fiscal year
of the Oper. Bud
(Sum of Part F, Lines 09 thru 11)
, form HUD -52564, for the subject fiscal year)
Part E. Calculation of Operating Subsidy Eligibility Before Adjustments
01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15)
$565,678
02 Actual cost of Independent Audit (IA) FY2003. See Remarks
03 lOperating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line
02) (If less than zero, enter zero (0))
$1,150
$565,678
Part F. Calculation of Operating Subsidy Approvable for Subject
Fiscal Year
(Note: Do not revise after the subjec
FY)
01
Utility Adjustment for Prior years FY 2004 © 94.7%
19319
02
Additional subject
fiscal year operting subsidy eligibility
(specify)
)
(
03
Unfunded eligibility
In prior fiscal years to be obligated in subject
fiscal year
IDHUD
discretionary
adjustments
Total amount due
Lines 01 thru 03)
HUD to be collected In future fiscal year(s) (total of Part G,
(identify Individual amounts under Section 3)
$0
Other (specify)
06
Other
(spedty)
07
Unfunded Portion due to proration ciao%
( $0
)
(
)
08
Net adjustments to operating
subsidy (total of Part F, Lines 01 thru 07)
$19 319
09
operating subsidy
Part F, Line 08)
approvable tor subject fiscal year (total of Part t, Line U3 and
$584 997
HUD Use Only
(Note: Do not revise after the end of the subject
FY)
10
Amount of operating
subsidy provable for subject
fiscal year not funded
r�r,t ,t+ 3""F�'r ric'
% ;! w -gy':
•
)'. s i* iii"
„i
k.rj
)
11
Amount of funds obl
year
gatedcess of operating subsidy approvable for subject fiscal
12
Funds obligated In subject
(Must be the same as line 690
Appropriation symbol(s):
fiscal year
of the Oper. Bud
(Sum of Part F, Lines 09 thru 11)
, form HUD -52564, for the subject fiscal year)
Part G Memorandum of Amounts Due HUD, Including Amounts on Repayment Sehedules
01
Total amount due In
previous fiscal year)
previous Oscal year (Part G. Line 04 of form HUD -52723 for
02
Total amount
Section 3)
to be collected in subject fiscal year (identify individual amounts under
(
)
(
)
03
Total additional amount due HUD (Include any amount entered on part F, Line 11)
(Identify individual amounts under Section 3)
04
Total amount due
Lines 01 thru 03)
HUD to be collected In future fiscal year(s) (total of Part G,
(identify Individual amounts under Section 3)
$0
Previous edition is obsolete for PHA Fiscal Years
heninninn itionn4 and thpr?afPr
Page 2
Form HUD 52723
rl r2nn11
•
Project Number: AR09700106S
Line
No.
Description
Requested by PHA
(Whole Dollars)
HUD Modifications
(Whole Dollars)
Part H. Calculation of Adjustment for Subject Fiscal Year
This part Is to be completed only after the subject Oscal year has ended
.01
typ j
Indicate the es of adjustments that have
I-ry'
IJ Utility Adjustment
been
reflected on this form:
HUD discrtionary edJustent
(Specify under Section 3)
^ o+l ^' ``5::-4 - ...v
`'A: Y.r nt4'> : d3 -..' .
.:::: `(jr.T;:s::x'ex:.„
,�:tssst?.�'>=„;>mz::z:1;:„
sz
.: t {� ;><�r vs
8:. ^ i?.:::::c.a k'r?` >
o:E-,.
,_r;.a::�'S�M.
r..;..;:,x,?.'s.•«>a>
c?,��'..;
02
Utility adjustment from form HUD -52722•B
03
Deficit or (income) after year-end adjustments (total of Part E, Line 01 and Part H, Une 02)
04
Operating subsidy eligibility after yearend adjustments (greater of Part E, Line 02 or
Part H, Une 03)
05
Part E. Une 03 of latest form HUD 52723 approved during subject FY
(Do not use Part E, Line 03 of this revision)
06
Net adjustments for subject fiscal year (Part H, Line 04 minus Part H, Line 05)
07
Utility adjustment (enter same amount as Part H, Line 02)
08
Total HUD discretionary adjustments (Part H1Line 06 minus Line 07)
09
Unfunded portion of utility adjustment due to proration
10
Unfunded portion of HUD discretionary adjustment due to proration
11
Prorated utility adjustment (Part 14, Line 07 plus Line 09)
12
Prorated HUD Discretionary adjustment (Part H, Line 08 plus Line 10)
Section 3
Remarks (provide part and line numbers)
Part F. Line 01 Utility Asljustme 2004 $19,319
HUD Approved Form 62723 for 9/30/06 was not available at the time of This preparation.
Part E Une 02: Audit Cost: The FY03 audit cost recorded on the 913W05 HUD 52723 was for audit of FY2002 Financials, conducted and paid In FY03.
HUD has requested that the year audited be recorded instead of the year cost occurred.
The FY03 audit cost recorded on this HUD 52723 Is for audit of FY2003 Fiananclals, conducted and paid In FY04.
I hereby certify that all the information stated herein, as well as any Information provided in the accompaniment herewith, is true and accurate,
blaming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalities. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729,3802)
Signature of Authorized HA Representative 8 Date:
Signature of Authorized Field Office Representative 8 Date:
X
Previous edition Is obsolete for PHA/IHA Fiscal Years Page 3 form HUD -52723
beginning 1/1/2004 and thereafter (1/2001)
•
•
•
RESOLUTION NUMBER 735
RESOLUTION TO ADOPT THE PUBLIC HOUSING
LEASE AGREEMENT
WHEREAS, The Fayetteville Housing Authority's Public Housing lease agreement needs
numerous changes.
WHEREAS, these reasons are as follows,
Changed by our Attorney to reflect new Federal Regulations
Change in Minimum Rent
As advised by the Management Needs assessment August, 2004
Community Service Policy
To change written notice from five days to thirty day for vacating unit
To increase the term of lease to twelve calendar months
To include Lead Paint warning statement
Now therefore be it resolved by the Board of Commissioners of the Housing Authority of
the City of Fayetteville, Arkansas, to accept the new Public Housing 's Lease agreement
PASSED AND APPROVED THIS 1741- DAY OF /yjpy 2005
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSAS
ATTEST:
Secretary
PC4A;CHAIRPEtir6h--SON
•
•
•
RESOLUTION NO. 736
RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR
WILLOW HEIGHTS PLAYGROUND SYSTEM PAID
FOR WITH 2004 CAPITAL FUNDS
WHEREAS, The Fayetteville Housing Authority received bids on May 12th, 2005.
new Playground System for Willow Heights Public Housing Complex paid for with
2004 Capital Funds and which bids have been opened, tabulated and found in proper
form and are listed on attached pages:
And WHEREAS, the lowest cost bid has been reviewed, and is within the
Housing Authority budget, and the Executive Director, Fredia Sawin, after review,
recommends that we award the contract to APEX ASSOCIATES — Recreation &
Education Equipment.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE FAYETTEVILLE HOUSING AUTHORITY:
1. That the contract for this new Playground System for Willow Heights
be awarded to APEX ASSOCIATES — Recreation & Education Equipment
in the amount of $ 25,225.90.
2. That the Executive Director of the Housing Authority is hereby appointed to
serve as Contracting Officer for this project. The Contracting Officer is
also delegated by the Authority to execute the contract and all change orders
of this project. �"
PASSES AND APPROVED THIS / 7-{ k- DAY OF 4,1124)/
j/
ATTEST:
SECRETARY
2005.
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSASS
AIRPERSON
•
•
•
WILLOW HEIGHTS PLAYGROUND SYSTEM BID OPENING
MAY 12TH, 2005
BID TABULATION IS AS FOLLOWS:
1. APEX ASSOCIATES - $25,225.90
2. PACHECO OUTDOOR EQUIP - 26,280.00
3. R. J. R. ENTERPRISES 26,971.25
4. ARKOMA PLAYGROUND & SUPPLY INC - 26,226.75
5. MIRACLE RECREATION - NO BID PACKAGE RECEIVED