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HomeMy WebLinkAbout2005-05-17 - Minutes - Archive• • MINUTES OF THE MAY 17, 2005 REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., May 17, 2005, in the City Administration Building, Room 326, Fayetteville, AR. Robin Ross, Chairperson called the meeting to order at approximately 8:00 a.m. Commissioners Present: Robin Ross, Betty Turner, Janet Richardson, Richard Royal and Deborah Olsen Commissioners Absent: None Others Present: Fredia Sawin and Laura Higgins (Fay. Housing Auth.), John Squires (Community Resource Groups) Mr. John Squires of Community Resource Group gave his presentation of the different homeownership programs they administer and how they could work for the Fayetteville Housing Authority. Questions and remarks were made by the board. Mr. Squires was • thanked for coming and educating the board and Housing Authority staff. • Old Business A. Update and Further Discussion on the Policy to Allow a Police Officer to Live in Public Housing for Security Purposes -Ms. Sawin advised that the Fayetteville Police Dept. declined the Housing Authority's offer to allow a police officer to live in public housing due to conflicting rules within their department. The board requested that Ms. Sawin send the same offer to the Washington County Sheriffs Office and see how they will respond. Ms. Sawin will report their reply at the next regular meeting. B. $50.00 Contest on What to Name the Non -Profit 501 -C3 -The board determined to keep the contest to Housing Authority tenants/participants only. Ms. Richardson motioned to send a letter to all residents of Section 8 and Public Housing to enter the contest to name the non-profit, seconded by Ms. Olsen and carried unanimously. C. Discussion & Update of Hillcrest Towers Incinerator Issue -Ms. Sawin included a copy of the response made by the Housing Authority attorney and stated that there has been no response back from ADEQ. The company, Hazmert has been contacted to provide an estimate for removal of the incinerator. Ms. Sawin explained that the incinerator needs to be removed and not just shut down, as the trash shoot will continue to be used and the incinerator is located directly • under the trash shoot. Ms. Sawin is exploring alternative trash disposal using • • • the trash shoot and will select the most cost effective. The cost of removing the incinerator will run between $4,000. to $10,000. No motion was required, Ms. Sawin will keep the board advised. New Business A. Approval of Minutes of Previous Regular Meeting -Ms. Turner motioned to accept the April 19, 2005 Minutes, seconded by Ms. Olsen and carried unanimously. B. Approval of April 2005 Financial Statements -Financial statements were reviewed, then Ms. Richardson motioned to accept, seconded by Mr. Royal and carried unanimously. C. Presentation by John Squires, CEO of Community Resource Group was given at the beginning of the meeting. D. Schedule Special Board Meeting to Discuss the 2006 Annual Plan to be Submitted to HUD on July 15, 2005 -Special Board Meeting was scheduled for June 15, 2005 at 5:30 p.m. It was determined that a restaurant with a private meeting room would be the best location. Ms. Sawin will locate a place and then notify the board, the press and invite Yolanda Fields from the Community Development office to attend. E. Discussion to Change Executive Directors Job Description -Dr. Ross explained that part of the Executive Director's responsibility was to get other social agencies to make presentations at the regular board meetings. Dr. Ross asked for a motion to eliminate this from Ms. Sawin's job description and that any further • agencies asked to speak at the regular board meetings be centered around housing • issues, Mr. Royal so moved, seconded by Ms. Olsen and carried unanimously. Dr. Ross then asked Ms. Sawin if should could get Yolanda Fields to speak at the next regular meeting. F. Discussion on $22,660. Insurance Dividend Refund Check and Possible Ways to Spend the Money -Ms. Richardson suggested using this money for additional playground equipment at Morgan Manor or Lewis Plaza. Ms. Sawin stated that this money may need to be used to pay for the removal of the incinerator, as this would be an expense that was not expected. Dr. Ross requested a motion to put off the decision on how to spend this money until the next regular meeting, Ms. Turner so moved, seconded by Ms. Olsen and carried unanimously. G. Discussion on Need to Order Power Point Software for the Office Computers - Dr. Ross felt that the Housing Authority needed their own Power Point software. Mr. Royal stated he could find the software for a cheaper price through the University of Arkansas. He will check with them and get back with Ms. Sawin on the price. Ms. Olsen then motioned to purchase the Power Point software, seconded by Ms. Richardson and carried unanimously. H. Approval of Resolution #730 -Adopting Revised Methods of Income Verification in the Section 8 Rental Assistance Program -Ms. Sawin explained that this was an additional form of income checking for participants in the Section 8 Program and a requirement of HUD that it be added to the Housing Authority's Administrative Plan. Ms. Olsen motioned to accept Resolution • #730, seconded by Ms. Richardson and carried unanimously. • • I. Approval of Resolution #731-Adopting the Housing Choice Voucher Homeownership Program -This item was discussed in detail at the April 19, • 2005 regular meeting. Mr. Royal motioned to accept Resolution #731, seconded by Ms. Olsen and carried unanimously. J. Approval of Resolution #732-To Amend the By-Laws of the Housing Authority of the City of Fayetteville, Arkansas-Dr. Ross requested that the wording in the resolution be amended to show "at least two training meetings" in lieu of "no more than two training meetings". This will be corrected and the resolution will be presented again at next months regular meeting for approval. K. Approval of Resolution #733-Approving Calculation of Performance Funding System Operating Subsidy-Ms. Sawin explained that this is a HUD form required to be submitted to obtain operating subsidies for 2005. Ms. Sawin explained that the subsidy would be $565,678 and is up from 2004. Ms. Olsen motioned to accept Resolution #733, seconded by Ms. Richardson and carried unanimously. L. Approval of Resolution #734-To Adopt the Public Housing Admissions and Continued Occupancy Policy-Due to the length of the Occupancy Policy and not enough time to review it, Dr. Ross requested that this resolution be put back on the next regular board meeting for approval. Dr. Ross requested that larger items either be mailed or delivered to the commissioners. Dr. Ross also requested that the board packet reach the commissioners by the Thursday before the scheduled board meeting. • M. Approval of Resolution #735-To Adopt the Public Housing Lease Agreement- Ms. Sawin advised that the new lease had been reviewed and approved by the • Housing Authority attomey. Ms. Olsen motioned to accept Resolution #735, seconded by Ms Richardson and carried unanimously. N. Approval of Resolution #736-Authorizing the Award of Contract for Willow Heights Playground System Paid for with 2004 Capital Funds-Ms. Sawin explained that under the Capital Grant Funds you are always required to take the lowest bidder which happened to be Apex. Ms. Olsen requested a picture of the system being installed and all board members agreed they would like one. Ms. Sawin stated she thought the playground equipment should be fully installed by July 2005. Dr. Ross thanked Ms. Richardson for her time and effort on this item. Ms. Olsen then motioned to accept Resolution #736, seconded by Ms. Turner and carried unanimously. O. Discussion of 2"d Item on the Management Needs Assessment —MRG Recommends that the FHA Rewrites or Have Rewritten its Dwelling Lease and Correspondence Admissions and Continued Occupancy Policy and Condense and Solidify its Housing Choice Voucher Administrative Plan so that it is more "User Friendly" and Practical to Use-Ms. Sawin advised that the dwelling lease was updated and just past through the board today. The Public Housing Occupancy Policy has also been updated and given to the board for review. Ms. Sawin stated that it was decided that the Housing Authority keep its current Administrative Plan and that there was not need to redo it. Ms. Sawin also followed up with last months item discussed by advising the board • that two employees at the Authority are now certified UPCS inspectors. Dr. • • • Ross requested at this time that maybe Ms.Sawin could have someone from the Ft. Smith Housing Authority come to the next month meeting to give a presentation. Ms. Sawin will try to get either someone from Ft. Smith or Yolanda Fields to speak at the next meeting. P. Executive Director's Report -Ms. Sawin explained that there was no written report made this time due to most items being on the agenda. Ms. Sawin advised the commissioners about the "Fayetteville In Bloom" Program and that flower baskets were donated for the Highrise and invited the commissioners to drive by and look at them. Ms Olsen announced they were having a community BBQ at Lewis Plaza. Dr. Ross requested that the commissioners be notified of the dates for community gatherings. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: • ,etc • Secretary • • • • RESOLUTION NO. 730 • • RESOLUTION ADOPTING REVISED METHODS OF INCOME VERIFICATION IN THE SECTION 8 RENTAL ASSISTANCE PROGRAM WHEREAS, the Housing Authority of the City of Fayetteville operates it's Section 8 Rental Assistance Program within the guidelines set forth by the Department of Housing and Urban Development, and therefore the Administration Plan needs to be updated and WHEREAS, the following will be added in the Administrative Plan of the Housing Authority of the City of Fayetteville under Chapter 7, Section A. "Methods of Verification and Time Allowed": The PHA will verify information through the five methods of verification acceptable to HUD in the following order: 1. EIV (Enterprise Income Verification System -See Section C.) 2. Third -Party Written 3. Third -Party Oral 4. Review of Documents 5. Certification/Self-Declaration WHEREAS, the following will replace in the Administrative Plan of the Housing Authority of the City of Fayetteville under Chapter 7, Section C. "Computer Matching": C. Enterprise Income Verification System (EIV) Using Enterprise Income Verification (EIV) to Project Income HUD strongly recommends the use of the Enterprise Income Verification System. EIV is the verification of income, before or during a family reexamination, through an independent source that systematically and uniformly maintains income information in computerized form for a large number of individuals. HUD allows PHAs to use EIV information to conjunction with family -provided documents to anticipate income. PHA Policy PHA procedures for anticipating annual income will include the use of EIV methods approved by 1 -IUD in conjunction with fancily -provided documents dated within the last 60 days of the PI -IA interview date. The PI -IA will follow "HUD Guidelines for Projecting Annual Income When Enterprise Income Verification (EIV) Data Is Available" in handling differences between EIV and family -provided income data. The guidelines depend on • • • 1 • whether a difference is substantial or not. HUD defines substantial difference as a difference of $200.00 or more per month. No Substantial Difference. IF EIV information for a particular income source differs from the information provided by a family by less than $200 00 per month, the PFIA will follow these guidelines: If the EIV figure is less than the family's figure, the PHA will use the family's information. If the EIV figure is more than the family's figure, the PHA will use the EIV data unless the family provides documentation of a change in circumstances to explain the discrepancy (e.g. a reduction in work hours). Upon receipt of acceptable family -provided documentation of a change in circumstances, the PHA will use the family -provided information. Substantial Difference. If EIV information for a particular income source differs from the information provided by a family by $200.00 per month, the PHA will follow these guidelines: The PHA will request written third -party verification from the discrepant income source in accordance with 24 CFR 5.236(b)(3)(i). When the PI -IA cannot readily anticipate income (e.g., in cases of seasonal employment, unstable working hours, or suspected fraud), the PHA will review historical income data for patterns of employment, paid benefits, and receipt of other income. The PHA will analyze all EIV, third -party, and family -provided data and attempt to resolve the income discrepancy. The PHA will use the most current verified income data and, if appropriate, historical income data to calculate anticipated annual income. • • • BE IT RESOLVED by the Commissioners of the Housing Authority of Fayetteville, Arkansas that the above revised policy by adopted into the Section 8 Voucher Administrative Plan effective May 17, 2005 PASSED AND APPROVED THIS (1 kik DAY OF 2005. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CH RPERSON ATTEST: SECRETARY • • • • RESOLUTION NO. 731 RESOLUTION ADOPTING THE HOUSING CHOICE VOUCHER HOMEOWNERSHIP PROGRAM WHEREAS, the Housing Authority of the City of Fayetteville in hopes of expanding housing choices and the opportunity for homeownership does hereby add to the Section 8 Rental Assistance Administration Plan under "Chapter 20, Special Housing Types, Section G., "Fayetteville Housing Authority, Housing Choice Voucher Home Ownership Program" (see attached rules and regulations). BE IT RESOLVED by the Commissioners of the Housing Authority of Fayetteville, Arkansas that the attached policy be adopted into the Section 8 Rental Assistance Administrative Plan effective May 17, 2005. PASSED AND APPROVED THIS ! 7+ bAY OF Mail 2005. ATTEST: IA!..- SECRETARY THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CH IRPERSON • • • • • • Fayetteville Housing Authority G. Housing Choice Voucher Home Ownership Program Summary The Fayetteville Housing Authority hereby implements the Housing Choice Voucher Homeownership Program in Washington County, Arkansas. This program is established pursuant to regulations issued by the U.S. Department of Housing and Urban Development and found at Consolidated Federal Register 24 Part 982. The Homeownership Program uses funding received under existing Annual Contributions Contracts to subsidize monthly mortgage payments. The Homeownership assistance will take the form of monthly assistance payments in order for one or more family members to purchase a dwelling. I. ELIGIBILITY - PARTICIPANTS 1. Participation is limited to families that have a Housing Choice Voucher and have participated in the Housing Choice Voucher Program for at least one year. Eligible families must be in compliance with their lease, program requirements, and program family obligations. Participation in the Home Ownership Program is voluntary. 2. The family must be a first-time homeowner. That is, the family may not include any adult who had an ownership interest in a residence during the 3 years before commencement of homeownership assistance. In addition, a head of household or spouse that has previously defaulted on a mortgage obtained through the homeownership option is barred from participation. 3. The family must meet minimum annual income requirements: a. For a disabled family, the monthly Supplemental Security Income (SSI) benefit for an individual living alone multiplied by twelve; b. All other families, the Federal minimum wage multiplied by 2,000 hours. 4. One or more adult members of the household must be currently employed on a full time basis (at least 30 hours per week) and be continuously employed at least one year prior to commencement of homeownership assistance. (This requirement does not apply to elderly or disabled households.) 5. At least one adult must successfully complete pre -purchase homebuyer couns@ling as evidenced by a certificate of completion from the counseling agency. The counseling will be provided by Consumer Credit Counseling Service, the HUD -approved housing counseling agency in northwest Arkansas. The topics covered in the counseling will include but not be limited to: *Home maintenance *Budgeting and money management *Credit counseling *How to obtain homeownership financing and loan pre -approval. 6. The family will have 180 days to locate and purchase a home. Rental assistance will be continued until the home purchase is completed and the family takes possession of the home. 11. ELIGIBILITY - UNITS/PROPERTIES I. The home may be a one -unit property or a single dwelling unit in a condominium. 2. The home may be existing or under construction. • • • 3. The home must undergo two inspections: An initial Housing Quality Standards inspection and an inspection by an independent, professional home inspector. The family pays for the independent inspection with their own funds. A copy of the inspection is given to the Fayetteville Housing Authority and the Fayetteville Housing Authority determines if any repairs are necessary prior to purchase. 4. Manufactured homes are eligible if located on a permanent foundation. The family must own fee title to the real property on which the home is located OR acquire the right to occupy the home site for at least forty years. 5. The P1 -Lk will conduct a Housing Quality Standards inspection at least annually after purchase. 6. The following are not eligible units under this program: - A public housing unit; - A unit receiving Section 8 project -based assistance; - A nursing home, board and care home, or facility providing continual psychiatric, medical or nursing services; -A college or other school dormitory; -On the grounds of penal, reformatory, medical, mental, or similar public or private institutions. III. DOWN PAYMENT AND FINANCING I. The family is required to contribute at least 3 percent of the purchase price as down payment and at least one percent of the purchase price must come from the family's personal resources. 2. The family must secure financing for the home purchase from a federally regulated bank, mortgage company, or lending institution. Financing for purchase of a home must be provided, insured, or guaranteed by the state or Federal government and must comply with secondary mortgage market underwriting requirements or generally accepted private sector underwriting standards. 3. Although not required, the Fayetteville Housing Authority strongly advises the family to secure financing from lending institutions that participate in the Arkansas Development Finance Authority's Home To Own Program. A list of participating lenders is available from the Homeownership Coordinator. .1 4. The Fayetteville Housing Authority will review lender qualifications and the loan terms before authorizing homeownership assistance. The Fayetteville Housing Authority may disapprove proposed financing, refinancing or other debt if they determine that the debt is unaffordable or if they determine that the lender or loan terms do not meet qualifications. 4. The following forms of financing are prohibited: a. Seller financing; b. Balloon payment mortgages and adjustable rate mortgage (ARMs); c. Lease/purchase agreements. IV. CONTRACT OF SALE 1. Before commencement of monthly homeownership assistance payments, the family must enter into a contract of sale with the seller of the unit and give the Fayetteville Housing Authority a copy of the contract. The contract of sale must: a. Specify the price and other terms of sale by the seller to the purchaser; b. Provide that the purchaser will arrange for the pre -purchase inspection of the unit by an independent inspector (see paragraph 11 3.); • • • • • c. Provide that the purchaser is not obligated to purchase the unit unless the inspection is satisfactory to the purchaser; d. Provide that the purchaser is not obligated to pay for any necessary repairs; e. Contain a certification from the seller that the seller has not been debarred, suspended, or subject to a limited denial of participation under CFR part 24. V. HOMEOWNERSHP ASSISTANCE PAYMENTS AND HOMEOWNERSHIP EXPENSES 1. The amount of monthly assistance is the lower of the payment standard minus the total tenant payment OR the family's monthly homeownership expenses minus the total tenant payment. The Fayetteville Housing Authority will use the same payment standard schedule, payment standard amounts, and subsidy standards as those described in the Housing Choice Voucher Administrative Plan. Note: The applicable payment standard is the lower of the payment standard for the family unit size or the payment standard for the size of the home. 2. The homeownership assistance payments will be paid to the lender on behalf of the family. Homeownership assistance payments will not be paid directly to the homeowner except in cases where the assistance payment exceeds the amount due to the lender. 3. Homeownership expenses are: a. Principal and interest on the initial mortgage debt and any refinancing of such debt; b. Real estate taxes and public assessments; c. Home insurance and mortgage insurance; d. A $50.00 per month allowance for maintenance expenses; e. A $50.00 per month allowance for costs of major repairs and replacements; f. The applicable utility allowance; g. Principal and interest on mortgage debt incurred to finance costs for major repairs, replacements or improvements for the home. This includes debt incurred by the family to finance costs needed to make the home accessible for a person with disabilities; h. Land lease payments when a family does not own fee title to the real property on which the home is located; i. For a condominium unit, operating charges or maintenance fees assessed by the condominium association. VL MAXIMUM TERM OF HOMEOWNER ASSISTANCE AND REQUIREMENTS FOR CONTINUED ASSISTANCE 1. The maximum term of assistance is 15 years if the initial mortgage term is 20 years or longer and 10 years in all other cases. These maximum terms do not apply to elderly or disabled families. 2. The maximum term applies to any member of the family who has an ownership interest in the unit during the time the homeownership payments are made or is the spouse of any member of the household who has an ownership interest in the unit during the time homeowner assistance payments are made. 3. In the case of an elderly family, the exception only applies if the family qualifies as an elderly family at the start of homeownership assistance. 4. In the case of a disabled family, the exception applies if at any time during receipt of homeownership assistance the family qualifies as a disabled family. • • • r 5. lf, during the course of homeownership assistance, the family ceases to qualify as a disabled or elderly family, the maximum term becomes applicable from the date homeownership assistance commenced. However, such a family must be provided at least 6 months of homeownership assistance after the maximum term become applicable (provided the family is otherwise eligible to receive homeownership assistance). 6. if the family received assistance for different homes or from different Public Housing Authorities, the total of such assistance terms is subject to the maximum term described above. 7. Homeownership assistance may only be paid while the family is residing in the home. If the family moves out of the home, the Fayetteville Housing Authority may not continue homeownership assistance after the month when the family moves out. The family or lender is not required to refund to the Fayetteville Housing Authority the homeownership assistance for the month during which the family moves out. 8. Before commencement of homeowner assistance, the family will sign a Statement of Homeowner Obligations (HUD -52649). A copy is attached to and made a part of this plan. VII PORTABILITY I. A family may exercise portability, subject to the restrictions on portability included in HUD regulations and Fayetteville Housing Authority policies. 2. The receiving Public Housing Authority must be administering a voucher homeownership program and be accepting new homeownership families. The receiving Public Housing Authority may absorb the family into its voucher program or bill the Fayetteville Housing Authority. 3. The family must attend the briefing and counseling sessions required by the receiving Public Housing Authority. The receiving Public Housing Authority will determine whether the financing for and the physical condition of the unit are acceptable. 4. The receiving Public Housing Authority must promptly notify the Fayetteville Housing Authority if the family has purchased an eligible unit under the program or if the family is unable to purchase a home within the maximum time established by the Fayetteville Housing Authority. VIII. MOVING WITH CONTINUED ASSISTANCE A family receiving homeownership assistance may move with continued tenant -based assistance either rental assistance or homeownership assistance. Continued assistance for a new unit cannot begin so long as any family member holds title to the prior home. 2. The Fayetteville Housing Authority will deny permission to move to a new unit with continued voucher assistance due to: a. Lack of funding to provide assistance; b. Denial or termination of assistance in accordance with 24 CFR 982.638; c. Default by the family on an FHA -insured mortgage. IX. DENIAL OR TERMINATION OF ASSISTANCE I. The assistance may be terminated for the following reasons: a. Failure to comply with the Statement of Family Obligations; b. Mortgage default; c. Conditions for denial or termination of assistance under the voucher program (24 CFR 982.552) or crime by family members (24 CFR 982.553). • • RESOLUTION 733 PHA/IHA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 9/30/2006) Public reporting burden for this collection of information Is estimated to average 15 minutes per response, including the timefor reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person Is not required 10 respond to, a collection of Information unless that collecton displays a valid OMB control number. This Information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low -Income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine If the operating plan adopted by the PHA and the amounts are reasonable and that the PHA Is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend Itself to confidentiality. Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): X Operating Budget Submitted on: Operating Budget Revision.Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 5-11-05 1 certify on behalf of the: (PHA/IHA Name) Fayetteville Housing Authority that: 1. All regulatory and statutory requirements have been met; • 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; • Board Chairman's Name (type) 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisioris of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (1) or 24 CFR 905.120(c) and (d); 8. the PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012: 31 U.S.C. 3729,3802) Robin Ross Previous edition Is obsolete Date 5-11-05 form HUD -52574 (10/95) ref. Handbook 7575.1 • Certification for a Drug -Free Workplace U.S. Department of Housing and Urban Development Applicant Name Fayetteville Housing Authority Program/Activity Receiving Federal Gran( Funding AR097 Operating Subsidy Acting on behalf of the above named Applicant as its Authorized Official, 1 make the following certifications and agreements to the Departtnent of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, ur use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and • (4) The penalties that may be irnposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will --- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (an separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Site A 401 S. Lewis / Site B 10 South Willow / Site C 12th & 13th Streets Site J ill North School Avenue Check here if there are workplaces on file that are not Identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) me of Authorized Official Fredia Sawin Title Signature/.�JJ//, �0, A\\��. Executive Director Date o/aoos form HUD -50070 (3/98) ref. Handbooks 7417.1, 7475.13, 7485.1 8.3 • • • Certification of Payments to Influence Federal Transactions U.S. Department of Housing and Urban Development Office of Public and Indian Housing Applicant Name Fayetteville Housing Authority 1F1 North School Ave. Fayetteville, AR 72701 Program/Activity Receiving Federal Grant Funding AR097 Operating Subsidy The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Fredia Sawin Title Executive Director Signature Date (mrrVdd/yyyy) 5/10/2005 Previous edition is obsolete form HUD 50071 (3/98) ref. Handb000ks 7417.1, 7475.13, 7485.1, 8 7485.3 • • • APPLICATION FOR OMB Approval No. 0348-0043 FEDERAL ASSISTANCE 2. DATE SUBMITTED May 11, 2005 Applicant Identifier 809775059 1. TYPE OF SUBMISSION: A&plication u Construction Preapplication 3. DATE RECEIVED BY STATE N/A State Application Identifier N/A 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier FW7031 II Construction 1 Non -Construction IL Non-Constructlon 5. APPLICANT INFORMATION Legal Name: Fayetteville Housing Authority Organizational Unit: Fayetteville Housing Authority Address (give city, county, State, and lit North School Fayetteville, zip code): Ave. AR 72701 Name and telephone number of person to be contacted on matters involvin£ this application (g/ve area code) Fredia Sawin (479-521-3850) 6. EMPLOYER IDENTIFICATION NUMBER (SIN): 7. TYPE OF APPLICANT: (enter appropriate Inner in box) G 711 — 031918 51315 A. State H. Independent School Dist. B. County 1. State Controlled Institution of Higher Learning C. Municipal J. Private University D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) 8. TYPE OF APPLICATION: Pc New ❑ Continuation 1 Revision If Revision, enter appropriate letter(s) in box(es) A. Increase Award B. Decrease D. Decrease Duration Other/spec/9s): Award C. Increase Duration 9. NAME OF FEDERAL AGENCY: Department of Housing and Urban Developme 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER. 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: "Operating Subsidy eligibility for all projects currently listed on the Annual Contributions Contract between the PHA and HUD" 114 — 81510 TITLE: 12. AREAS AFFECTED BY PROJECT(Cities, Washington County, Counties, States, etc.): AR 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date 10/1/05 Ending Date 9/30/06 a. Applicant Washington 3rd b. Project Same 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? 'r ' a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DATE a. Federal E 00 565,678 b. Applicant $ 0° c. State E 0° b. No. ❑ PROGRAM IS NOT COVERED BY E. 0. 12372 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW d. Local E 00 e. Other $ 00 f. Program Income ' $ 00 450,122 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 00 1,015,8061 ll Yes If "Yea," attach an explanation. El No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Type Name of Authorized Representative Fredia Sawin b, Title Executive Director c. Telephone Number (479) 521-3850 d. Signature of Au orized .. e. Date Signed 5/10/05 �esentalNe Previous Edition Usable Authorized for Local Reproduction Standard Form 424 (Rev. 7-97) Prescribed by OMB Circular A-102 t U.S. Department of Housing HA Calculation and Urban Development • Occupancy Percentage Office of Public and Indian Housing for a Requested Budget Year (RBY) PHA/IHA-Owned Rental Housing Performance Funding System (PFS) OMB Approval No. 2577-0066 (Exp. 10/31/2004) 1a. Name and Address of PHNIHA (Include street Address, City, State, Zip Code) Fayetteville Housing Authority #1 North School Avenue Fayetteville, AR 72701 . 3. RBY Beginning Dale: (rno/day/yyyy) 10/1/05 . Type of Submission; [ x ] Original ( ] Revision No. ( ) 5. PAS&LOCCS Project No: AR09700106S 2a. Contact (Personwho can best answer questions about this submission) Melissa Boone (Lindsey and Company Inc) 2b. Contacts Phone No: 9ndude area code) 501-268-5324 ext 127 . Report Date: (Check ane box) (mo/day/yyyy [ x ] Actual Day 3/31/05 [ ] Average for Actual Month 7. Data Source: [ ] form HUD -51234 [ x ] Rent Roll [X]Per PHA Part A. Actual Occupancy Data as of Report Date 8. Units Occupied 9. Units Available 10. Actual Occupancy Percentage (Divide line 8 by One 9; multiply by 100 and round to nearest whole) Stop 11. If the HA -wide occupancy percentage shown on line 1015 97% or greater and the HA believes that an average & occupancy rate of at least 97% Is sustainable for the RBY, then check the box below, You have completed the form Note and do not need to proceed further. [ ] High Occupancy HA: Occupancy Percentage is 97% or higher and is sustainable for the RBY 245 252 97% Use 97% as the Projected Occupancy Percentage on Part B, line 11 of form HUD -52723 12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result) • Stop & Note 1 13. If the result on line 12 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below. You have completed the form and do not need to proceed further. [ ] High Occupancy HA with five or fewer vacant units Use line 10 for the Projected Occupancy Percentage on Part B, line 11 of form HUD -52723 Part B. Distribution of Actual Vacancies by Major Cause Given below are circumstances and actions recognized by HUD as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant units reported on line 12 among these causes. Attach sheet Identified with HA name and address, the RBY beginning date, and ACC number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units Involved; why the circumstance Is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the vacant units; and the likelihood that these circumstances will be mitigated or eliminated in the RBY. 14. Units vacant because of litigation (e.g.. vas that are bepg nee rata as pet of mut-ader& or HUD -approved desegregation plan) .l • 15. Units vacant because of Federal, Tribal, State laws of general applicability. (Note do not Include units vacant only because they do not meet minimum construction or habitability standards.) 16. Units vacant due to changing market conditions 17. Units vacant because of natural disaster . RMC -managed units vacant because of failure of HA to fund approvable request for Federal modernization funding (This line for use only by RMCs) 20. Units vacant because of casualty loss and need to settle insurance claims 21. Total Units Vacant Due To Circumstances Beyond the HA's Control (Enter sum of lines 14-20) 22. Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12) 0 7 Stop 23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) & will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check Note the box below. You have completed the form and do not need to proceed further. [ ] High Occupancy HA with five or fewer vacant units ---> Use line 10 for the Projected Occupancy after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD -52723 24. Vacancy fercentage after adjusting for beyond control circumstances (Divide One 22 by line 9, multiply by 100, and round to nearest whole) 25. I1 the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the form and do not need to proceed further. • Stop Note [ ] High Occupancy HA: 3% or less vacancy rate after adjustment for vacancies beyond control 3% Use line 10 for the Projected Occupancy Percentage onPart 8, line 11 of form HUD -52723 This form replaces form HUD -52728-A thni-C which have been canceled. Previous edition is obsolete. form HUD -52728 (03/2003) Page 1 of 3 ref Handbook 7475.13 tiaTinatiVii iit.r H: -':1i;s d"�-vi i� 'V «:,d�4��.'%���`;.."„'.�i;r»"SrfY.at��Sa'�.Ftv`S•r . RMC -managed units vacant because of failure of HA to fund approvable request for Federal modernization funding (This line for use only by RMCs) 20. Units vacant because of casualty loss and need to settle insurance claims 21. Total Units Vacant Due To Circumstances Beyond the HA's Control (Enter sum of lines 14-20) 22. Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12) 0 7 Stop 23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) & will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check Note the box below. You have completed the form and do not need to proceed further. [ ] High Occupancy HA with five or fewer vacant units ---> Use line 10 for the Projected Occupancy after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD -52723 24. Vacancy fercentage after adjusting for beyond control circumstances (Divide One 22 by line 9, multiply by 100, and round to nearest whole) 25. I1 the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the form and do not need to proceed further. • Stop Note [ ] High Occupancy HA: 3% or less vacancy rate after adjustment for vacancies beyond control 3% Use line 10 for the Projected Occupancy Percentage onPart 8, line 11 of form HUD -52723 This form replaces form HUD -52728-A thni-C which have been canceled. Previous edition is obsolete. form HUD -52728 (03/2003) Page 1 of 3 ref Handbook 7475.13 Part C. Status of Units Undergoing Modernization as of Report Date If changes occur after the Report Date but prior to submission of this form, the most current status will be shown. 8. Protected Units Occupied Units Vacant Units Number of units that are under modernization construction (contract awarded or force account work started) b: Number of units not under construction contract but Included in a HUD -approved modernization budget where the time period for plating the units under construction (two FFYs after FFY of approval) has not yet expired. ° 46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the(..yy�' average number of months during the RBY these units will be reoccupied. 27. Unprotected Units: Number of units included In a HUD -approved modernization budget where the time period for placing the units under construction (two FFYs after FFY of approval) has expired. ",`��1 <y Part D. Units Estimated to be Available for Occupancy During RBY (a) No. of Units (b) Avg. No. of Mos. In RBY (c) No. of Unit Mos. (a X b) 28. Units Available as of Report Date (Enter tine 9) 252 12 3024 29. Additional Units Available During RBY because of Development/Acquisition of PFS -Eligible projects + 50. Vacancy Percentage for RBY Adjusted for Modernization (Divide line 49 by line 40; multiply by 100; and round to nearest whole.) + 0 30. Units Unavailable During RBY because of Demolition/Disposition/Conversion Actions Approved By HUD - - 0 31. Total (Add lines 28 and 29; subtract line 30) 252 tasiratxm 3024 Part E. Units Estimated to be Occupied During RBY 32. Units Occupied as of Report Date (enter line 8) 245 12 2940 33. Additional Units Ocarpied during RBY because of Development/ Acquisition of PFS -Eligible Projects + + 0 34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control + + 0 35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program + 12 + 0 36. Occupied Units in Funded Modernization Program Being Vacated during RBY • - 0 37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion Actions Approved by HUD. 11 there are occupied units that become vacant after the Report Date but before the start of the RBY because of circumstances and actions beyond the HA's control, place that number here ( ) and include In total shown on 37. Attach separate sheet with same information requested in Part C. 0 38. Total (Add lines 32-35, subtract lines 36 and 37) 245 2940 Part F. Occupancy Percentage During RBY 39.Total unit Months of Occupancy (Enter line 38c) 2940 Total unit Months Available for Occupancy (Enter line 31c) 3024 1. Occupancy Percentage for RBY (Divide line 39 by line 40; multiply by 100 and round to nearest whole) 97% 42. Average Number of Vacant Units During RBY (Subtract line 39 From line 40; divide result by 12 and round to nearest whole) 7 Stop 8 Note 43. If the result on line 41 Is 97% or higher or if the result on line 42 completed the lone and do not need to proceed further. [ x J a. High Occupancy HA: Occupancy Percentage is 97% or higher for the RBY [ 1 b. High Occupancy HA with five or fewer vacant units Is five or less, then check the appropriate box below. You have Use 97% as the Projected Occupancy Percentage on Part B, line 11 of Form HUD -52723 Use line 41 for the Projected Occupancy Percentage on Part B, line 11 of form HUD -52723 Part O. Vacancy Percentage for RBY Adjusted for Modernization 44 Total Unit Months of Vacancy in RBY (Enter line 40 less line 39) 45. Total Unit Months for Vacant Units in Funded Mod. And Under Construction1 or Funded for Construction (Sum the vacant units of lines 26a and b; multiply by 12) ` ° 46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the(..yy�' average number of months during the RBY these units will be reoccupied. ",`��1 <y 47. If any of the occupied units on lines 26 a or b will be vacated during the RBY for mod. Construction, enter that number times the average number of months during the RBY these units will be vacated. a 48. Total Unit Months for Vacant Units in Funded Mod. And Under Construction or Funded For Construction in RBY (Add line 45; less line 46; plus line 47) 49. Total Unit Months of Vacancy In RBY Adjusted for Modernization (Enter line 44 less line 48) 50. Vacancy Percentage for RBY Adjusted for Modernization (Divide line 49 by line 40; multiply by 100; and round to nearest whole.) 51. Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole) Stop 8 Note 52. If the result on line 50 i3 3% or lower or if the result on line 51 i below. You have completed the form and do not need to procee [ 1 a. High Occupancy HA: Vacancy Percentage Is 3% or less for the RBY after Modernization Adjustment [) b. High Occupancy HA five or fewer vacant units after Modernization Adjustment This form replaces forms HUD -52728 A thru-C which have been canceled. Previous edition is obsolete. Page 2 of 3 s five or less, then check the appropriate box d further. •-J Use line 41 for the Projected Occupancy Percentage on Part 8, line 11 of form HUD -52723 Use line 41 for the Projected Occupancy Percentage on Part B, line 11 of form HUD -52723 form HUD -52728 (03)2003) ref Handbook 7475.13 • • • JOURNAL ENTRIES BY ACCOUNT NUMBER FOR PHA 1 PROJECT 01 ACCOUNT 4540.8 CODE 5 Fayetteville Housing Authority Period: 10/01/2003 - 09/30/2004 PH PRJ Account Cd Date Amount Reference8 Description PR PAGE 1 1 01 4540.8 5 11/24/2003 1 01 4540.8 5 12/17/2003 1 01 4540.8 5 01/29/2004 1 01 4540.8 5 05/17/2004 1 01 4540.8 5 07/30/2004 1 01 4540.8 5 09/30/2004 1 01 4540.8 5 09/30/2004 ••• 1 01 History Totals OVERALL TOTALS 444 158.89 22.31 161.06 1,110.87 530.40 1, 976. 98CR 6.55 CR APF 119695 APF 119783 APF 119934 APF 120366 APF 120688 CLOSING JE00818 1,983.53 Total DR 1,983.53 Total DR Ark Employment Security D Ark Employment Security D Ark Employment Security D Ark Employment Security D Ark Employment Security D Automatic Closing Entry Sept Expenses Paid Oct 1,983.53 Total CR 0.00 Variance 1,983.53 Total CR 0.00 Variance MARGIE 04/22/2005 Prepared by Lindsey and Company, Inc. 14:02:20 PFS PHA: Fayetteville Housing Authority DATA: Base Year Rate 2005 Rate' Base Year Base 2005 Base FICA Add-ons 5.85% 7.65% $14,100 $90,000 2006 payroll subject to FICA using Base Year Base 2006 payroll subject to FICA using 2005 Base PFS Requested Year Base Year Rate 2005 Rate FYE: September 30, 2006 5.85% times 2006 Payroll Subject to FICA Using Using Base Year Base 7.65% times 2006 Payroll Subject to FICA Using Using 2005 Base Total Add-on (Enter on Line 25, HUD -52723) Executive Director Admin. Asst./Sec 8 Director PH Director PH Assistant/Inspect. Sec 8 Assistant/Inspect. Sec 8 Receptionist Working Foreman Maintenance Mech A Maintenance Mech A Maintenance Mech A Maintenance Aide A Estimated Overtime Housing Specialist Night Watchman Night Watchman Overtime Admin Taxable Travel Ten Sve Taxable Travel Maintenance Taxable Travel Protective Svc Taxable Travel Total Base Year $7,050 $2,820 $14,100 $14,100 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14,100 $14,100 $14,100 $14,100 $14,100 $0 $0 $0 $0 $0 $0 $0 $14,100 $11,085 $0 $0 $0 $0 $0 $0 $133,755 Request Year $25,125 $7,982 $33,786 $23,682 $0 $0 $0 $0 $0 $0 $0 $0 $0 $37,057 $26,847 $25,179 $22,997 $21,127 $6,000 $0 $0 $0 $0 $0 $0 $18,474 $11,085 $320 $0 $0 $0 $0 $0 $259,661 $133,755 $259,661 $7,825 $19,864 $12,039 Percentage of Salary from Low Rent 50% 20% 100% 100% 0% All Sec 8 0% All Sec 8 100% 100% 100% 100% 100% 100% 0% All Sec 8 100% 100% 100% Calculation of Other Income Part C 01, HUD -52723) • PHA: Fayetteville Housing Authority • • FYE: September 30, 2006 Estimates: Excess Utilities $4,320 Employee Rent $0 Police Unit $0 N/D Rents from Off Line Units $0 Community Room/Non-Dwelling Rent $0 Tenant Damages $21,600 City/PILOT Adj. Adult Center $4,800 Laundry $780 Cingular Tower $6,900 2003 $10,000/2004 $28,473CFP Transfer 1406 $38,473 Sub -Total $76,873 Less: Employee Rent Equal or Below AEL 0 Non -Dwelling Rent from Off Line Units 0 Non -Dwelling Rent/Community Room ect. $0 Non -Rental Other Income $72,553 Net Other Income PUM $4,320 $1.43 • 0 •f • 0 0 0 CO Co 0) 0 0 O 0) N 0 ZC • m g 3 < 0. a m'1) c 1 m 3 ^ 0 PP a 0C C 3 c cc.— c oa O m5 8 0 mm a m N 6 a amN c Q 3 3 4 6 11 n sI 3 240 8 8- • el m 0 » 0o 'co 03 0 O 5 n o m q�g -[ 3 + 2 + a 3 • 3 ° o $ m C c n a a X03 n o 1 0 uo 6 CO N mO m c^ a 90 aa • n — o • c n g 3: n 8 co 0 C 0 n — m 3 • 1 0 a L = N n O 3 co N o m co o 2.a.C 3: 3: a m a 00 0 N O Oo 0 n m o c a c 3 o v n a a u m N g o c a 10 m m 0 0 n is �$a m • d p N 3 ^ 3_ n 3 m C ion m 0 8" "0 a 0 m n N 3 O o gm N N1 N A 0 m N m 0 0 co m cM a o'^ n 0 g0 c 0 3 n' c. 0 0 c O. ri N 10 v a N 3 a o 0 u a a, N CO O A g - 5 a N O n 023 5 cm » m8.a n • a n 8 0 0 • N 3 a g o m La 43 N v 0 COM. 0 o O NO N O N A 0 0 m O O 0 co O U O CO N O CO O) O 00)) O 00) O 00) • 0 0 0 A N UiJ 01 700 _(4) 0 0 O 0 O N v A v N 0 O 0 0) C 0 0 co 0) N co N 0) J m o _m m - 0 2 C 0 3 a . N co W 0 10 O O O 0 N g 0 to O g g LOOL6OdLE V cob co 0 2 1 1 otqueaui glen APIPn (V 2 !y a A a 03 d O r 0 iCr yD z 20 m • r� m0 to Si O. N rt C Dao to •tc V W Er 0 g' n < N pp7�� N a c 0 co 5' m • • • Operating Fund Calculation of Operating Subsidy PHA -Owned Rental Housing U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2617-0029 (exp.10/312004) Section 1 a) Name and Address or Pubes Housing Agency Fayetteville Housing Authority #1 North School Avenue Fayetteville, AR 72701 b) Budget Submission to HUD required J JYes [ JNo ) Type or Submission x Original Revision No. d) Number of HA Units 252 e) Unit Months Available (UMAs) 3024 QSubJecl FYE g) ACC Number: 9/30/06 FW7031 N Operating Fund Project Number AR09700106S I) DUNS Number 809775059 Section 2 No. Part A. Allowable Expenses and Additions Description Requested by PHA (PUM) Rebated Rend Mans MOM be mown In Agency Plat Cana Line 01 5158.65 Una O9. 5139.30 Difference 519.35 x50 x x x UMAa 9.89 5O%orincome • 1.03 Line 9 • 97% UM 11• 9.81 (RETAINED RENTAL INCOME) 3020 29272 30150 29245 Previous edition is obsolete for PHA Fiscal Years beginning 1/1/2004 and thereafter 116 Page 1 form HUD -52723 (1/2001) U1 Wrevious allowable expense level (Part A, line 08 of form HUU-52123 for previous year) $260.22 02 Part A. Line 01 multiplied by .005 1.3 03 Delta from form HUD -52720-B. If applicable (see Instmctions) "Requested" 04 year units from latest form HUD -52720-A (see , Instructions) 252 gyiJppS ly1t•J `'v',,iC; 05 Add-ons to allowable expense Level from previous fiscal year (see instructions) 06 Total of Part A lines 01, 02, 03, and 05 5261.52 07 Inflation factor Metro 1.027 08 Revised allowable expense level (AEL)(Part A, line 08 times line 07) $268.58 09 Transition Funding 10 increase to AEL 11 Allowable utilities expense level from form HUD -52722-A 561.72 12 Actual PUM cost of Independent Audit (IA) (Through FYE 2003) See Remarks $0.38 13. Costs Attributable to deprogrammed units 14 Total Allowable Expenses and Additions (Sum of Part A, Lines 08 thru 13) $330.68 Part B. Dwelling Rental Income 01 Total rent roll as of 4/1/05 $38,869 4 ,: ia0 yam"'" 1, 02 Number of occupied units as of rent roll date 245it5 03 Average monthly dwelling rental charge per unit for current budget year (Part B Line 01 dMded by Line 02) $158 65'st..1 . I �r^ i� 1 '1. 1 t - 04 Average monthly dwelling rental charge per unit for prior budget year $155.91 �KC"ivt it it .._;tp� tit i. a i y . 1� I_ , 1"c��r. t 05 Average monthly dwelling rental charge per unit for budget year 2 years ago 5103.33 . 'I � r' ' t -'.Y. } �, / -,, r 4 F r i* 4 06 Three-year ([Pan average monthly dwelling B. Line 03+bne 04rpne OSJdivlded rental charge per unit by 3) $139.30 <sA> tT r�� r I { f '' /' ` 4 07. 50/50 Income split ((Part B, Line 03 Ane 06J dMded by 2) $148.98 Y.1 r -g,S9a`y :y. + r^ 1+ �Aj, 08. Average monthly dwelling rental charge per unit (leaser of part B, Line 03 or Line 07) $148.98 09 Rental income adjustment factor 1 03 1 Projected 09) average monthly dwelling rental charge per unit (Part B, Line 08 times Line $153.45 11 Projected occupancy percentage from form HUD 52728 97% 12 - Projected Line average monthly dwelling rental Income per unit (Part B, Line 10 times 11) 5148.85 Part C. Non -dwelling Income 01 Mer Income $1.43 02 Total operating receipts' . (Part 8, Line 12 plus Part C, Line 01) $150.28 03 PUM deficit or (Income) (Part A, Line 14 minus Part C, Line 02) $180.40 t ,�L+<� til 141*" s•„ „r.,; t,� ,, !1 ,•, Requested by PHA HUD Modifications.y"r�`t'+ §�,+� Whole dollars ole dollars) 04 'Deficit or (Income) before add-ons (Part C, Line 03 times Section 1, e) $545,530 Rebated Rend Mans MOM be mown In Agency Plat Cana Line 01 5158.65 Una O9. 5139.30 Difference 519.35 x50 x x x UMAa 9.89 5O%orincome • 1.03 Line 9 • 97% UM 11• 9.81 (RETAINED RENTAL INCOME) 3020 29272 30150 29245 Previous edition is obsolete for PHA Fiscal Years beginning 1/1/2004 and thereafter 116 Page 1 form HUD -52723 (1/2001) • Project Number: AR09700106S Line No. Description Requested by PHA (Whole dollars) HUU Modihcahons (Whole dollars) Part D. Add-ons for changes in Federal law or regulation and other ell !bill Part E. Calculation of Operating Subsidy Eligibility Before Adjustments 01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15) $565,678 02 Actual cost of Independent Audit (IA) FY2003. See Remarks 03 lOperating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line 02) (If less than zero, enter zero (0)) $1,150 $565,678 Part F. Calculation of Operating Subsidy Approvable for Subject FICA contributions (Note: Do not revise after the subjec $12,039 01 III Unemployment compensation Actual FY2004. See Attached 1984 fiscal year operting subsidy eligibility (specify) 0 Family Self Sufficiency Program ( 03 04 Energy Add -On for loan amortization fiscal year 05 Unit reconfiguration discretionary adjustments 06 Non -dwelling units approved for subsidy $0 07 Long-term vacant units 08 Phase Down for Demolitions (spedty) 09 Units Eligible for Resident Occupied Units Particpation: (Part B, Line 02) Unfunded Portion due to proration ciao% 245 ( $0 ) ( 10 Employee Units Net adjustments to operating xf.�`i 4 p�'T' )., t't� s•tj �`tg 11 Police Units operating subsidy Part F, Line 08) 12 Total Units Eligible for Resident Participation (Sum of Part D, Lines 09 thru 11) $584 997 245 {<;, i i b � a' a r i �� ,r i'�,*r p, 7 '�, my' f i,y: +fit( `ti ,�",S,"c,k 13 Funding for Resident Participation (Part D, Line 12 X $25) 10 $6,125 subsidy provable for subject 14 Other approved funding not listed (Specify In Section 3) 11 Amount of funds obl year 15 Total add-ons (sum of Part D Lines 01 02 03 04 05 06 07 08 13 & 14) $20,148 Funds obligated In subject (Must be the same as line 690 Appropriation symbol(s): fiscal year of the Oper. Bud (Sum of Part F, Lines 09 thru 11) , form HUD -52564, for the subject fiscal year) Part E. Calculation of Operating Subsidy Eligibility Before Adjustments 01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15) $565,678 02 Actual cost of Independent Audit (IA) FY2003. See Remarks 03 lOperating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line 02) (If less than zero, enter zero (0)) $1,150 $565,678 Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the subjec FY) 01 Utility Adjustment for Prior years FY 2004 © 94.7% 19319 02 Additional subject fiscal year operting subsidy eligibility (specify) ) ( 03 Unfunded eligibility In prior fiscal years to be obligated in subject fiscal year IDHUD discretionary adjustments Total amount due Lines 01 thru 03) HUD to be collected In future fiscal year(s) (total of Part G, (identify Individual amounts under Section 3) $0 Other (specify) 06 Other (spedty) 07 Unfunded Portion due to proration ciao% ( $0 ) ( ) 08 Net adjustments to operating subsidy (total of Part F, Lines 01 thru 07) $19 319 09 operating subsidy Part F, Line 08) approvable tor subject fiscal year (total of Part t, Line U3 and $584 997 HUD Use Only (Note: Do not revise after the end of the subject FY) 10 Amount of operating subsidy provable for subject fiscal year not funded r�r,t ,t+ 3""F�'r ric' % ;! w -gy': • )'. s i* iii" „i k.rj ) 11 Amount of funds obl year gatedcess of operating subsidy approvable for subject fiscal 12 Funds obligated In subject (Must be the same as line 690 Appropriation symbol(s): fiscal year of the Oper. Bud (Sum of Part F, Lines 09 thru 11) , form HUD -52564, for the subject fiscal year) Part G Memorandum of Amounts Due HUD, Including Amounts on Repayment Sehedules 01 Total amount due In previous fiscal year) previous Oscal year (Part G. Line 04 of form HUD -52723 for 02 Total amount Section 3) to be collected in subject fiscal year (identify individual amounts under ( ) ( ) 03 Total additional amount due HUD (Include any amount entered on part F, Line 11) (Identify individual amounts under Section 3) 04 Total amount due Lines 01 thru 03) HUD to be collected In future fiscal year(s) (total of Part G, (identify Individual amounts under Section 3) $0 Previous edition is obsolete for PHA Fiscal Years heninninn itionn4 and thpr?afPr Page 2 Form HUD 52723 rl r2nn11 • Project Number: AR09700106S Line No. Description Requested by PHA (Whole Dollars) HUD Modifications (Whole Dollars) Part H. Calculation of Adjustment for Subject Fiscal Year This part Is to be completed only after the subject Oscal year has ended .01 typ j Indicate the es of adjustments that have I-ry' IJ Utility Adjustment been reflected on this form: HUD discrtionary edJustent (Specify under Section 3) ^ o+l ^' ``5::-4 - ...v `'A: Y.r nt4'> : d3 -..' . .:::: `(jr.T;:s::x'ex:.„ ,�:tssst?.�'>=„;>mz::z:1;:„ sz .: t {� ;><�r vs 8:. ^ i?.:::::c.a k'r?` > o:E-,. ,_r;.a::�'S�M. r..;..;:,x,?.'s.•«>a> c?,��'..; 02 Utility adjustment from form HUD -52722•B 03 Deficit or (income) after year-end adjustments (total of Part E, Line 01 and Part H, Une 02) 04 Operating subsidy eligibility after yearend adjustments (greater of Part E, Line 02 or Part H, Une 03) 05 Part E. Une 03 of latest form HUD 52723 approved during subject FY (Do not use Part E, Line 03 of this revision) 06 Net adjustments for subject fiscal year (Part H, Line 04 minus Part H, Line 05) 07 Utility adjustment (enter same amount as Part H, Line 02) 08 Total HUD discretionary adjustments (Part H1Line 06 minus Line 07) 09 Unfunded portion of utility adjustment due to proration 10 Unfunded portion of HUD discretionary adjustment due to proration 11 Prorated utility adjustment (Part 14, Line 07 plus Line 09) 12 Prorated HUD Discretionary adjustment (Part H, Line 08 plus Line 10) Section 3 Remarks (provide part and line numbers) Part F. Line 01 Utility Asljustme 2004 $19,319 HUD Approved Form 62723 for 9/30/06 was not available at the time of This preparation. Part E Une 02: Audit Cost: The FY03 audit cost recorded on the 913W05 HUD 52723 was for audit of FY2002 Financials, conducted and paid In FY03. HUD has requested that the year audited be recorded instead of the year cost occurred. The FY03 audit cost recorded on this HUD 52723 Is for audit of FY2003 Fiananclals, conducted and paid In FY04. I hereby certify that all the information stated herein, as well as any Information provided in the accompaniment herewith, is true and accurate, blaming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalities. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729,3802) Signature of Authorized HA Representative 8 Date: Signature of Authorized Field Office Representative 8 Date: X Previous edition Is obsolete for PHA/IHA Fiscal Years Page 3 form HUD -52723 beginning 1/1/2004 and thereafter (1/2001) • • • RESOLUTION NUMBER 735 RESOLUTION TO ADOPT THE PUBLIC HOUSING LEASE AGREEMENT WHEREAS, The Fayetteville Housing Authority's Public Housing lease agreement needs numerous changes. WHEREAS, these reasons are as follows, Changed by our Attorney to reflect new Federal Regulations Change in Minimum Rent As advised by the Management Needs assessment August, 2004 Community Service Policy To change written notice from five days to thirty day for vacating unit To increase the term of lease to twelve calendar months To include Lead Paint warning statement Now therefore be it resolved by the Board of Commissioners of the Housing Authority of the City of Fayetteville, Arkansas, to accept the new Public Housing 's Lease agreement PASSED AND APPROVED THIS 1741- DAY OF /yjpy 2005 THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: Secretary PC4A;CHAIRPEtir6h--SON • • • RESOLUTION NO. 736 RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR WILLOW HEIGHTS PLAYGROUND SYSTEM PAID FOR WITH 2004 CAPITAL FUNDS WHEREAS, The Fayetteville Housing Authority received bids on May 12th, 2005. new Playground System for Willow Heights Public Housing Complex paid for with 2004 Capital Funds and which bids have been opened, tabulated and found in proper form and are listed on attached pages: And WHEREAS, the lowest cost bid has been reviewed, and is within the Housing Authority budget, and the Executive Director, Fredia Sawin, after review, recommends that we award the contract to APEX ASSOCIATES — Recreation & Education Equipment. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: 1. That the contract for this new Playground System for Willow Heights be awarded to APEX ASSOCIATES — Recreation & Education Equipment in the amount of $ 25,225.90. 2. That the Executive Director of the Housing Authority is hereby appointed to serve as Contracting Officer for this project. The Contracting Officer is also delegated by the Authority to execute the contract and all change orders of this project. �" PASSES AND APPROVED THIS / 7-{ k- DAY OF 4,1124)/ j/ ATTEST: SECRETARY 2005. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSASS AIRPERSON • • • WILLOW HEIGHTS PLAYGROUND SYSTEM BID OPENING MAY 12TH, 2005 BID TABULATION IS AS FOLLOWS: 1. APEX ASSOCIATES - $25,225.90 2. PACHECO OUTDOOR EQUIP - 26,280.00 3. R. J. R. ENTERPRISES 26,971.25 4. ARKOMA PLAYGROUND & SUPPLY INC - 26,226.75 5. MIRACLE RECREATION - NO BID PACKAGE RECEIVED