HomeMy WebLinkAbout2004-09-22 - Minutes - Archive0
MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
5:30 p.m., September 22, 2004, in the City Administration Building, Room 219,
Fayetteville, AR.
Janet Richardson, Chairperson, called the meeting to order at approximately 5:30 p.m.
Commissioners Present: Janet Richardson, Robin Ross, Betty Turner, and
Richard Royal
Commissioners Absent: None
Others Present: Fredia Sawin, Laura Higgins (Fay. Housing Auth.),
Hugh Earnest (City of Fay.), Southeast Residents,
Representatives of local T.V. and newspapers
Janet Richardson introduced the board with a special welcome to new member Richard
Royal.
Consent A eg nda
• Ms. Richardson asked that due to the new members on the board some of the items be
removed from the Consent Agenda. Ms. Ross indicated that she would like only Items I,
II, III and VIII be left on the Consent Agenda. Ms. Richardson motioned that all
remaining items be removed, approved by Ms. Turner, seconded by Ms. Ross and carried
unanimously. Ms. Turner motioned to accept the remainder of the Consent Agenda,
seconded by Ms. Ross and carried unanimously.
New Business
Item IV, V, VI -Financial Statements for June, July and August 2004 -Statements were
reviewed by the board and Ms. Sawin, then motion was made by Ms. Turner to approve,
seconded by Ms. Ross and carried unanimously. It was determined that the board needs
continuing education on the budget and it was proposed by Ms. Sawin that they ask Mr.
David Land of Lindsey & Company to do a training session for them in the future.
A. Due to time constraints Mr. Hugh Earnest of the City of Fayetteville was moved up
on the agenda. Mr. Earnest was invited by the board to explain possible options for the
Housing Authority should they approve Seven Hill's development on Morgan Manor
property. Mr. Earnest offered replacement land and that the Housing Authority would be
at the top of the list to obtain property should they provide plans for doing so.
After questioning by the board Mr. Earnest reaffirmed the City's position to work with
• the Housing Authority in any way it can once the board has a plan in place and is ready to
move forward.
The floor was then opened by Ms. Richardson for questioning from the southeast
neighbors being affected by the Seven Hills's project. Statements were made by Mr.
Bickford (Neighborhood Association representative) who felt like there could be other
options for Seven Hills to look into before selecting the Morgan Morgan site. Ms.
Richardson agreed that the board does not have enough information to move forward on a
decision until a meeting can be conducted with Seven Hills.
Item VII -Resolution No. 706 -Charge off Delinquent Accounts for Former Tenants for
Period 4/1/04 to 9/30/04- Ms. Sawin explained to the board the purpose of this resolution
it was then motioned by Ms. Turner to approve, seconded by Ms. Ross and carried
unanimously.
Item IX -Resolution No. 708 -Resolution Approving Annual Salary Increases -Salary
increases were reviewed by the board and it was determined that due to decreases in
federal spending that the 4% may be too high. Ms. Ross motioned to amend increase to
3.4%, approved by Ms. Richardson, seconded by Ms. Turner and carried unanimously.
Ms. Richardson also asked for a volunteer to review Ms. Sawin's possible salary
increase. Mr. Royal agreed to do with Ms. Richardson and they will work to try to get
this done by October 1, 2004.
• Item X -Resolution No. 709 -Resolution Adopting a Policy for Resident Service Stipend
for Public Housing Tenants Who Perform Community Service and Resident Service to
the Lewis Plaza Community Center/Computer Learning Lab -Ms. Richardson gave a little
background information on this resolution and the need for it. Ms. Ross moved to
approve this resolution, seconded by Mr. Royal and carried unanimously.
Item XI -Resolution No. 710 -Resolution Approving the Distribution of Capital Funds as
Outlined in the Annual Statement/Performance and Evaluation Report for Capital Fund
Program Grant No. AR37P09750103-Ms. Sawin advised that this is for Capital Funds to
improve the Housing Authority property for the fiscal year 2003. Ms. Ross then
motioned to approve, seconded by Ms. Turner and carried unanimously.
Item XII -Resolution No. 711 -Resolution Approving Operating Budget Revision for
Fiscal Year 10/01/03 to 09/30/04 -Ms. Sawin explained to the board that this resolution
was a revision of the budget due to the fact the money had to be redistributed into
different accounts. Motion was then made by Ms. Turner to approve, seconded by Mr.
Royal and carried unanimously.
Item XIII -Resolution 712 -Resolution Approving Distribution of Capital Funds as
Outlined in the Annual Statement/Performance and Evaluation Report for Capital Fund
Program Grant No. AR37P09750104-Per Ms. Sawin this is the report showing how
Capital Grant Funds are to be spent for the fiscal year 2004. Per Ms. Sawin capital grant
•
funds are spent based upon the REAC inspections and five year plan. Mr. Royal advised
• he would be willing to offer his services for the 504 recommendations. Motion was then
made by Ms. Ross to approve, seconded by Mr. Royal and carried unanimously.
XIV -Resolution No. 713 -Resolution Approving Operating Budget for Fiscal Year
10/01/04 to 9/30/05 -Ms. Ross again requested budget training and will get with Fredia
Sawin to do that and get more understanding. Motion was then made by Ms. Turner to
accept, seconded by Mr. Royal and carried unanimously.
Old Business
A. Discussion of Seven Hills Land Parcel Proposal -This issue was discussed under
"New Business" due to time constraints. It was agreed that the next step was to
get more answers from Seven Hills and have another public meeting with them
being present.
B. Schedule a Housing Authority Property Tour -A date was set for Saturday,
October 9, 2004 at 9:00 a.m. for the board members to tour each public housing
site.
C. Schedule an Annual Meeting to Elect Officers -Date to select new officers for the
Housing Authority board was scheduled for the next board meeting on Tuesday
morning, October 19, 2004 at 8:00 a.m. Motion was then made by Ms. Ross to
amend the By-laws to state that we will have an "annual meeting" and reflect no
exact date and time to hold an "annual meeting", Mr. Royal seconded and carried
. unanimously. Ms. Ross then motioned to amend the By-laws to reflect "monthly
meetings" and state no exact date and time to hold "regular meetings", seconded
by Ms. Richardson and carried unanimously.
D. Discussion and Finalization of Process for a Resident Commissioner -Ms. Ross
advised she had reviewed the old minutes and discovered that there was already a
written process in place. Ms. Turner moved to accept these written policies as
they are, seconded by Mr. Royal and carried unanimously. Ms. Sawin will take
care of sending out the notices to all residents and participants of the Housing
Authority programs.
New Business
A. Hugh Earnest gave his presentation at the beginning of the program.
B. Executive Director's Report -Ms. Sawin reviewed her written report with the
board and discussion was made.
Ms. Sawin will contact David Land with Lindsey and Company and get possible dates to
have budget training. Ms. Richardson will also contact Jesse Westover and John Munday
with HUD to get possible dates to have a special meeting with them for board training.
C. Standing Committee Reports -Ms. Richardson asked the board to decide at the
next meeting if they want to continue with Standing Committees and to review
the options available and select the one they would be interested in doing.
• There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE,, ARKANSAS
.nairperson
ATTEST:
Secretary
•
FAYETTEVILLE HOUSING AUTHORITY
#1 North School Ave.
Fayetteville, AR 72701-5928
PH: (479)521-3850 FAX: (479)442-6771
EXECUTIVE DIRECTOR'S REPORT
September 17, 2004
1. The Lewis Plaza Community Center/Computer Learning Lab was
in heavy use this summer by the neighborhood children but has
slowed down considerably since school has reconvened. We
have three Public Housing Tenants volunteering 2 hours per
week towards their community service work and 2 hours paid at
$20.00 for Tenant Service Stipend work. This totals 4 hours
per week for each tenant. The Center is open two days
per week for four hours per day. During the Summer months
we had a Work Study -Arkansas University Student working. We
hope to get another Work Study person and keep our tenants
volunteering their community service time and working under
• the Tenant Service Stipend agreement.
2. The Hillcrest Towers Community Center has a surplus in their
account of $650.00. This surplus is from their resale shop,
potlucks, china painting classes etc. This surplus is from June
1st, 2004 to September 17th, 2004. At an average of $200
per month, they should build up approximately $2,500 per
year.
11
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•
PAGE 2
3. Public Housing has 11 vacancies, 3 at Morgan Manor, 3 at Lewis
Plaza, 4 at Willow Heights and 1 at Hillcrest Towers, The
Section 8 Program has 436 Vouchers under lease with
approximately 10 Vouchers searching for units to rent. There
are 5 vouchers scheduled to drop off the program for the month
of October, 2005. With the additional vouchers searching and
the drops, this should bring the Section 8 program to full status.
4. Four of the Housing Authority Staff and two commissioners
attended the Arkansas State NAHRO meeting in Ft. Smith
(September 15th thru September 17th), The next State NAHRO
meeting will be around April 15th, 2005. To the best of my
knowledge, it will be held in Little Rock. Plan ahead and mark
your calendars for this date. The fall State NAHRO conference
will be in Eureka Springs next September, 2005 around the 15th.
5. The Fayetteville Housing Authority will receive $286,473 from its
Capital Funds Grant for this year (2004). The money was
budgeted, per our Agency Plan, to be spent on siding (Hardy
Cement Board Siding) for Willow Heights and updating Lewis
Plaza Apartments for the 504 Handicap regulations, in regards to
two units being made handicap accessible,installing handicap
accessible ramps, and adding handicap accessible parking spaces
with cut curbs.
6. The Management Needs Assessment review has been completed.
We should be receiving the final paper work, outlining the
findings, by the end of this month. Mr. Gary Lee with
Management Resources will be attending our next Regular Board
Meeting on October 19th, 2004 to give the Board an overall
determination of his management review.
•
r
• PAGE 3
7. Kimberly Gross with Seven Hills Homeless Shelter has
successfully e-mailed our office the Land Parcel Proposal.
You will find it enclosed in this Regular Meeting Packet.
I also e-mailed a few questions in response to this proposal
which were as follows:
1.
How close will these three buildings be built to our Handicap,
disabled and elderly units located on the south side of 13th
Place?
2.
Where will the entrance for these units be, i.e. off of 13th
Place or Wood Ave.?
3.
You mentioned before that there would be an upgrade to our
playground equipment and that our tenants could use the
benefits of the classes being offered. Can we also use one of
the meeting rooms for our tenant council meetings and other
•
activities?
4.
Is Seven Hills offering to buy this piece of land or is a lease
the more favorable option?
5.
Can we see a design and positioning of the buildings on this
parcel of land and landscaping as it compares or relates to
our
Morgan
units?
Kimberly has e-mailed her response to these questions stating
that she will refer these questions to their building committee
and architect immediately. She doubts that there will be any
firm answers by the September 22nd Board meeting. She has
relayed that these questions are important and need to be
determined soon. She also thinks that they are all negotiable
points, once they have input from the HA Board and staff and
the neighbors.
•
T
• Page 4
8. The Fayetteville Housing Authority spent $9,674.64 for Extra
Ordinary Maintenance expense in the month of August, 2004.
$824.00 was spent to Upgrade the Hillcrest Towers elevators by
installing a pit ladder. $1600.00 was spent to pay Planned
Maintenance to propel off the top of Hillcrest Towers and apply
water seal to the outside bricks to prevent water leaks into our
apartments located on the top two floors on the end. $7250.00
was spent to. pay Abshier Heating to repair the Hillcrest Towers
Air Conditioning System which services the Lobby, Library and
Community Center. The A/C Compressor was replaced; all the
parts came to $6243.14.
•
0
y}
•
RESOLUTION NO. 706.6
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 04/1/04 -09/30/04
A resolution of the Board of Commissioners of the
Fayetteville Housing Authority authorizing the charge off of
delinquent accounts of certain former tenants in the AR 97-1 & 2
Housing Projects for period of April 1, 2004 thru September 30,
2004.
NOW THEREFORE BE
IT
RESOLVED
BY
THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY
OF
THE CITY
OF
FAYETTEVILLE, ARKANSAS THAT:
Accounts in the amount designated, due from the former
tenants listed on the attached sheets are hereby authorized to be
charged off.
PASSED AND APPROVED THIS DAY OF 2004
ATTEST:
TTEST:
/1
SECRETARY
0
THE HOUSING AUTHORITY OF
ITY OGtSETT LE, LZOLO)
C AIRPERSON
0
11
•
ATTACHMENT TO RESOLUTION 706
CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS
04/01/04 - 09/30/04
APT.
NAME
RENT
OTHER
TOTAL
2-A
Jeana Green
83.00
128.00
211.00
2-D
Paul Veteto
23.00
430.00
453.00
4-B
Tracy Terhune
198.00
293.00
491.00
9-D
Tarvonnia Weaver
98.00
691.00
789.00
10-B
Ashley Knotts
0.00
384.00
384.00
15-C
Lori Moore-Shepers
0.00
440.00
440.00
27-B
Raeshell Arnold
393.00
376.00
769.00
27-C
Eddie Arwood
422.00
254.00
676.00
30-A
Ashley Jacobson
0.00
269.00
269.00
302
Kathleen Paschal
60.00
193.00
253.00
310
Heather Dold
0.00
224.00
224.00
326
Fawn Farmer
1,019.00
390.00
11409.00
328
Tiffany Adams
0.00
561.50
561.50
334
Alice Davis
0.00
99.00
99.00
418
Lula Fuqua
4.00
323.00
327.00
311
Marie Juarez
57.00
54.00
111.00
508
Lucella Corter
47.00
463.00
510.00
512
Juanita Withnell
.00
171.00
171.00
803
John Riggs
29.00
160.00
189.00
1103
Robert Leone
.00
9.00
9.00
1210
Tommye Grady
70.00
180.00
250.00
TOTALS
21503.00
61092.50
TOTAL
81595.50
r f-
0
RESOLUTION NO. 707
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED.
WHEREAS, the HUD Manual 7510.1 provides for the write off of
certain non -expendable equipment that is junked, and
WHEREAS, the most recent list of equipment that has been declared
not in working order and non -repairable and has been junked needs
to be written off.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY, that the attached list of
equipment be written off the property ledger of the Fayetteville
Housing Authority.
(see attached list for equipment.)
PASSED AND APPROVED THIS 06Y OF N7h'�004.
•
ATTEST:
�?zu
SECRETARY
0
THE HOUSING AUTHORITY OF THE CITY
OF FAYETTEVILLE, ARKANSASZ�2it'�-Gj�f
IRPERSON
ATTACHMENT TO RESOLUTION NO. 707
LIST OF EQUIPMENT TO BE WRITTEN OFF
DWELLING EQUIPMENT PROPERTY LEDGER NO. #1465.1
ITEM
NO. DESCRIPTION / PROPERTY SERIAL NUMBER AMOUNT
194 Kenmore Refrigerator 51037676 $ 369.00
275 Brown Gas Range D660032 229.30
563 Hot Point Refrigerator LM751825 368.00
260 Brown Gas Range 8960044 229.30
516 Kenmore Refrigerator 0526097161 371.00
279 Brown Gas Range D660019 229.30
411 Hot Point Refrigerator RA318172 333.00
511 Hot Point Refrigerator RA317985 _333.00
TOTAL $2461.90
DWELLING EQUIPMENT PROPERTY LEDGER NO. #1475.1
•
$ 0.00
MAINTENANCE EQUIPMENT PROPERTY LEGDER NO. #1475.2
$ 0.00
•
RESOLUTION NO. O'�k
iRESOLUTION APPROVING ANNUAL SALARY INCREASES
WHEREAS, the Approved budgets for the Housing Authority allows for
salary increases for certain personnel:
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY the regular annual increases of
salaries listed below are approved effective October 1, 2004.
NAME & POSITION PRESENT SALARY PROPOSE SALARY
Fredia Sawin
Executive Director $47,000 $47,000
Laura Higgins
Administrative Asst/Section 8 Dir. 37,330 38,600
Kyra McCown
Public Housing Director 31,600 32,675
Alexia Myer
Section 8 Asst./Inspector 21,840 22,583
Debra L. Jones
Public Hous. Asst & Inspector 22,150 22,903
Waren K. Stacy
Rec/Sec 20,320 21,011
Mikeal Atwell
Maintenance Working Foreman 34,660 35,838
Lynn Smith
Maint-Mechanic "A" 25,110 25,964
David J. Butt
Maint-Mechanic "A" 23,550 24,351
Rick Durham
Maint Aide A 21,510 22,241
William Drain
Maint Aide B 19,760 20,432
Night Watchmen 17,280 17,868
PASSED AND APPROVED THIS )�-AY OF �2004
'WTTEST;
6d
THE HOUSING AUTHORITY OF THE
CITY OF FAYE EV LE SAS
/&`'=
• RESOLUTION NO. 709
RESOLUTION ADOPTING A POLICY FOR A RESIDENT
SERVICE STIPEND FOR PUBLIC HOUSING TENANTS WHO
PERFORM COMMUNITY SERVICE AND RESIDENT SERVICE TO
THE LEWIS PLAZA COMMUNITY CENTER/COMPUTER LEARNING LAB
WHEREAS, the Fayetteville Housing Authority has opened a Community
Center/Computer Learning Lab at their Public Housing Complex, Lewis Plaza,
located at 401 S. Lewis Ave., Fayetteville, AR. The local area HUD office in
Little Rock, AR has been contacted and consulted as to the regulations concerning
resident participation fees. These regulations allow for (he Housing Authority
to use these funds ($6,300 annually) to pay Public Housing residents to work
at the Lewis Plaza Community Center/Computer Learning Lab as long as it will
provide work skills and learning opportunities that will allow them to work toward
future goals of employment.
WHEREAS, the Fayetteville Housing Authority will amend its current Public
Housing Occupancy Policy to reflect these changes in policy adopting this Resident
Stipend Policy.
WHEREAS, the Fayetteville Housing Authority will also inform and receive approval
from the current Resident Council in order that they may also become more involved.
• THE RESIDENT STIPEND POLICY is attached to this resolution and will be the form
of guidance for the adopted policy and approval from the Resident Council and the Public
I lousing Residents performing the work.
WHEARAS, the Fayetteville Housing Authority will also be enhancing its Community
Service program by utilizing those tenants who need to volunteer their time eight hours
per month as quoted by the regulations from HUD and will perform work according to
this Resident Stipend Policy.
CI
Ll
NOW THEREFORE BE IT RESOLVED by the commissioners of the Housing Authority
of the City of Fayetteville, Arkansas that the `above Resolution be adopted.
I
Q
PASSED AND APPROVED THIS -w� DAY OF.�� C 004.
ATTEST:
SECRETARY
•
0
THE HOUSING AUTHORITY OF CITY
OF FAYETTEVILLE, ARKANSAS
,X.v /ajzde�j
HAIRPERSO
0
Resident Stipend Policy
The Fayetteville Housing Authority will pay a stipend to residents who work at the Lewis
Plaza Community Center. This stipend will only be paid to residents who are under the
Community Service Rule. They will work four hours a week two hours are for their
community service and the other two hours the Housing Authority will pay a $20.00
stipend.
The Fayetteville Housing Authority will only allow a total of four tenants to get this
stipend. Tenant's who get this stipend will only receive it for a total of 24 months. This
will give other residents an opportunity to work for a stipend.
There will only be one member of any household to receive the stipend.
This stipend will be paid out of the $10.00 per unit the Fayetteville Housing Authority
receives for tenant participation activities.
The work that the resident performs over at the Community Center will enhance their
• child care skills. They will learn computer skills, management skills. It will also provide
an opportunity for resident to get to know each other. It could help them in typing skills
and time management skills. This work will also give them confidence and build their
self esteem. The work at the Community Center could be put on a job resume to make
them more appealing for employment.
This stipend is not a wage and will not be counted in the resident household income for
rent calculation.
Approved by Resident Council
President of Council
I have read and understand the Resident Stipend Policy.
Resident
•
is
RESOLUTION NO. 710
RESOLUTION APPROVING THE DISTRIBUTION OF CAPITAL FUNDS AS
OUTLINED IN THE ANNUAL STATEMENT/PERFORMANCE AND
EVALUATION REPORT FOR CAPITAL FUND PROGRAM GRANT NO.
AR37PO9750103
WHEREAS, the Fayetteville Housing Authority has determined that a budget revision is
needed in order to utilize specific funds and begin to close out this Capital Fund Program
Grant No. AR37P09750103.
WHERAS, the Fayetteville Housing Authority maintenance department has requested
that the $10,980.005 LINE ITEM #1475 NON- DWELLING EQUIPMENT be revised to
$13,779.85 and that the Mowing Tractor be changed to a standard half ton size
maintenance truck to reflect the need in regards to the trash hauling duties. The
additional amount of $2,799.85 will be disbursed from the remaining NON -DWELLING
STRUCTURE funds.
WHERAS, the Fayetteville Housing Authority maintenance department is currently using
a small light duty truck, 2002 Ford Ranger to perform the trash hauling duties and they
have experienced times when this small light duty truck is not big enough for the loads
being hauled and several trips must be made to get the job done. This 2002 Ford Ranger
• will be used as a trade-in towards the new standard half ton size maintenance truck.
NOW THEREFORE BE IT RESOLVED by the commissioners of the Housing Authority
of the City of Fayetteville, Arkansas that the above Resolution be approved.
PASSED AND APPROVED THIS DAY OF 2004.
ATTEST:
�1
S RETARY
C_J
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
HAIRPERSON
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aPHA/IHA Board Resolution U.S. Department of Housing OMBApproval No. 2577-0026(Exp.613012001)
" and Urban Development
Approving Operating Budget or Calculation of Orrice or Publlc and Indian Housing
Performance Funding System Operating Subsidy
•Public reporting burden for lhiscalleclion of information is estimated to average 15 minutes per response.including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed. and completing and reviewing the collection of information. This agency may notconduct
or sponsor, and a person is not required to respond to, a correction of Information unless that collecton displays a valid OMB control number,
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The Information is the operating budget tot the low-income housing program
and provides a summary of limposedlbudgeted receipts and expenditures, approval of budgeted receipts and expenditures, and juslificalion of certain specified
amounts. HUD reviews the In(ormalion to determine if Ilia operating plan adopted by the PHA and tha amounts are reasonable and thallhe PHA U in compliance
with procedures proscribed by HUD. Responses are required to obtain benefils. This information does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (IIHA)Ilndian Housing Authority (IIIA),
as its Chairman, I make the fallowing certifications and agreements to rhe Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
ElCalculation of Performance Funding System submitted on:
F1Revised Calculation of Performance Funding System Submitted on:
(date)
9-22-04
1 certify on behalf of the: (PHAIIHA Name) Fayetteville Housing Authority
that:
I. All regulatory and statutory requirements have been met;
•2. The FHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the (rousing for the purpose of serving
low-income residents;
4. 'Ube budget indicates a source of funds adequate to cover all proposed expenditures;
S. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All pmposed rental charges and expenditures will be consistent with provisions of law;
7. The PIIA/lHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (0 or 24 CPR 905.120(c) and (d);
8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g);
and
9. The PHA/111A will comply with the requirements for the reexamination of family income and composition under 24 CER 960.209,
990.115 and 905.315.
I hereby certify that all the Information staled within, as well as any Information provided In the accompaniment herewith, Is true and accurate.
Warning; 1-11.10w1i prosectIle false claims and atatemenls. Conviction may rasultin ctuninal andlorciva penalties. (1 a U.S.C. 1001, 1010.1012:71 U.S.C. 7729, 3602)
Soar! Chairman's Harm pints) ignalun Date
• Janet Richardson 9-22-04
form 11U0A2574 f 101951
TOTAL P.01
RESOLUTION 711
SL -P -1'i
-11:11W
1� SIU
LI I IVOCI l.Urn re 41
I .�Ul GUU _I IJ I .ULIJI
aPHA/IHA Board Resolution U.S. Department of Housing OMBApproval No. 2577-0026(Exp.613012001)
" and Urban Development
Approving Operating Budget or Calculation of Orrice or Publlc and Indian Housing
Performance Funding System Operating Subsidy
•Public reporting burden for lhiscalleclion of information is estimated to average 15 minutes per response.including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed. and completing and reviewing the collection of information. This agency may notconduct
or sponsor, and a person is not required to respond to, a correction of Information unless that collecton displays a valid OMB control number,
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The Information is the operating budget tot the low-income housing program
and provides a summary of limposedlbudgeted receipts and expenditures, approval of budgeted receipts and expenditures, and juslificalion of certain specified
amounts. HUD reviews the In(ormalion to determine if Ilia operating plan adopted by the PHA and tha amounts are reasonable and thallhe PHA U in compliance
with procedures proscribed by HUD. Responses are required to obtain benefils. This information does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (IIHA)Ilndian Housing Authority (IIIA),
as its Chairman, I make the fallowing certifications and agreements to rhe Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
ElCalculation of Performance Funding System submitted on:
F1Revised Calculation of Performance Funding System Submitted on:
(date)
9-22-04
1 certify on behalf of the: (PHAIIHA Name) Fayetteville Housing Authority
that:
I. All regulatory and statutory requirements have been met;
•2. The FHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the (rousing for the purpose of serving
low-income residents;
4. 'Ube budget indicates a source of funds adequate to cover all proposed expenditures;
S. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All pmposed rental charges and expenditures will be consistent with provisions of law;
7. The PIIA/lHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (0 or 24 CPR 905.120(c) and (d);
8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g);
and
9. The PHA/111A will comply with the requirements for the reexamination of family income and composition under 24 CER 960.209,
990.115 and 905.315.
I hereby certify that all the Information staled within, as well as any Information provided In the accompaniment herewith, Is true and accurate.
Warning; 1-11.10w1i prosectIle false claims and atatemenls. Conviction may rasultin ctuninal andlorciva penalties. (1 a U.S.C. 1001, 1010.1012:71 U.S.C. 7729, 3602)
Soar! Chairman's Harm pints) ignalun Date
• Janet Richardson 9-22-04
form 11U0A2574 f 101951
TOTAL P.01
OPERATING BUDGET U.S. Department of Housing
and Urban Development
' Office of Public and Indian Housing
OMB Approval No 2577-0026 (exp 10/31/97)
Public reporting burden for this collection of information is estimated to average 116 hours per response, including the time reviewing instructions, searching existing data
urces, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect
Wons collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Informalion Policies and Systems, U.S. Department
sing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C.
20503. Do not sent Ihis completed form io either of the above addressees.
a. Type of Submission
[ ] Orig. Rev. No[ 1
b. Fisol Year Ending
] September 30, 2004
c. No. of months (check one)
[X] 12 mo. [ ] Other
d. Type of HUD assisted project(s)
01 [XI PHA/IHA -Owned Rental Housing
02[ ] IHA Owned Mutual Help Homeownership
03 [ ] PHA/IHA Leased Rental Housing
04[ ] PHA/IHA Owned Turnkey III Homeownership
05 [ ] PHA/IHA Leased Homeownership
e. Name of Public Housing Authority(PHA/IHA)
Fayetteville Housing Authority
1. Address (City, state, Zip code)
#1 North School Avenue
Fayetteville, AR 72701
g. ACC Number
FW7031
h. PAS/LOCCS Project No.
AR09700104S
I. HUD Field Office
Little Rock, AR
j. No. of Dwelling Units
252
k. No. of Unit Months
Available
3024
m. No. of Projects
2
Line
No.
Acct.
No.
Description
1
Actuals
Last Fiscal
Yr.
2002
PUM
2
[ x I Estimates
j ] or Actual
Current Budget Yr.
2003Amount
PUM
3
Requested Budget Estimates
PHA/IHA Estimates
HUD Modifications
PUM
4
(To Nearest $10)
5
PUM
6
Amount
(To Nearest $10)
7
Home Buyers Monthly Payments For:
010 1 77101 Operating Expenses
0.00
0.00
0.00
0207712
Earned Home Payments Account
0.00
0.00
0.00
030
7714
Nonroutine Maintenance Reserve
0.00
0.00
0.00
040 Total Break -Even Amount (sum of 010, 020 8 030)
0.00
0.00
0.00
0
0507716
Excess or Deficit in Break -Even Amount
0.00
0.00
0.00
7790
Home Buyers Monthly Payments - Contra
0.00
0.00
0.00
rating Receipts
070 1 31101 Dwelling Rentals
104.02
98.11
111.971
338,590
0803120
Excess Utilities
1.32
1.27
1.32
4,000
090
3190
N ondwelling Rentals
0.00
0.00
0.00
0
100 Total Rental Income (sum of lines 070, 080, and 090)
105.34
99.38
113.29
342,590
110
3610
Interest on General Fund Investments
1.37
0.91
0.77
21330
120
3690
Other Operating Receipts
21.70
15.99
43.98
133,000
130 Total Operating Income (sum of lines 100, thru 120)
128.41
116.28
158.04
477,920
Operating Expenditures -Administration:
140 41101 Administrative Salaries
25.00
25.37
28.15
85,120
150
4130
Legal Expense
1.95
0.66
1.65
5,000
160
4140
Staff Training
0.00
0.00
0.00
0
170
4150
Travel
1.44
1.92
1.79
51400
180
4170
Accounting Fees
0.36
2.15
2.09
61330
190
4171
Auditing Fees
0.29
0.38
0.38
1,150
200
4190
Other Administrative Expenses
2.58
4.27
10.90
32,950
210
Total
Administration Expense (sum of 140 thru 200)
31.62
34.75
44.96
135,950
Tenant Services:
220 1 42101 Salaries
0.00
0.00
0.001
0
230
1 42201
Recreation, Publications and Other Services
0.00
1.93
0.00
0
240
1 42301
Contract Costs - Training and Other
0.00
0.00
0.00
0
250
JTotal
I Tenant Services Expense (sum of 220 thru 240)
0.00
1.93
0.00
0
Utilities:
260 4310 Water
11.13
10.37
11.47
34,700
270
4320
Electricity
17.50
14.03
16.81
50,830
280
4330
Gas
16.68
15.46
15.14
45,770
290
4340
Fuel
0.00
0.00
0.00
4350
Labor
0.00
0.00
0.00
4390
Other utilities expense
12.81
11.88
18.74
56,660
320
Total
Utilities Expense (sum of line 260 thru Line 310)
1 58,121
51.741
62,161
187,9601
1
form HUD -52564 (3/95)
Previous editions are obsolete Page 1 of 4 ref. Handbook 7475.1
Nam o(,PHA/1RA
Fayetteville Housing Authority
Fiscal Year Ending
September 30, 2004
.
Line
No.
Acct.
No.
Description
1
Actuals
Last Fiscal
Yr.
2002
PUM
2
I x I Estimates
I I or Aerial
Current Budget Yr.
2003
PUM
3
Requested Bud el Estimates
PHAIIHA Estimates
HUD Modifications
PUM
4
Amount
(To Nearest $10)
5
PUM
6
Nnounr
(To Nearest $10)
Ordinary Maintenance and Operation:
330 4410 Labor
36.76
39.82
43.34
131 050
3404420
Materials
27.56
29.71
21.49
65000
350
4430
Contract Costs
53.74
46.40
44.53
134,660
760 Total Ordinary Maint & Operation Exp (lines 330 to 350)
118.06
115.93
109.36
330,710
Protective Services:
370 1 44601 Labor
14.62
15.46
17.80
53,840
380
4470
Materials
0.00
0.00
0.00
0
3904480
Contract Costs
0.00
0.00
0.00
0
400
Total
Protective Services Expenses (lines 370 to 390)
14.62
15.46
17.80
53,840
General Expense:
410 45101
Insurance
13.48
17.58
21.17
64,020
420
4520
Payments in Lieu of Taxes
4.72
4.76
5.11
15 460
430
4530
Terminal Leave Payments
0.00
0.00
0.00
0
440
4540
Employee Benefits Contributions
30.26
33.44
34.32
103P770
450
4570
Collection Losses
14.80
7.12
6.811
20,590
460
4590
Other General Expense
2.14
0.00
0.00
0
470
Total
Total General Expenses (sum of lines 410 to 460)
65.40
62.90
67.41
203,840
480
Total
Rout. Exp.(sum of 210,250,320,360,400, and 470)
287.82
282.71
301.69
912,300
Rent for Leased Dwellings:
490 4710 Rent to Owners of Leased Dwellings
0.00
0.00
0.00
0
500
Total
Operating Expense
(sum of lines 480 and 490)
287.82
282.71
301.69
912,300
Nonroutine Expenditures:
46101 Extraordinary Maintenance
21.52
16.20
8.38
25,340
7520
Replacement of Equipment
0.00
1.73
2.47
7,460
530
7540
Betterments and Additions
0.00
3.08
0.39
1,170
540 JTotal
I
Nonroutine Expend. (sum lines 510, 520, and 530)
21.52
21.01
11.23
33,970
550 JTotal
I
Operating Expenditures (sum of lines 500 and 540)
309.34
303.72
312.92
946,270
Prior Year Adjustments:
560 1 60101 Prior Year Adjustments Affecting Residual Receipts
a001
0.00
0.00
0
Other Expenditures:
570 Deficiency in Residual Receipts at End of Prior F Y
0.00
0.00
0.00
0
580
Total
Operating Expenditures, including prior year adj and
other ex end. Zine 550 +or - line 560 plus line 570
309.34
303.72
312.92
946r270
590
Residual Receipts (or Deficit) before HUD Contrib.
and prov. for o er. res, line 130 minus line 580
-180.93
-187.44
-154.88
468,350
HUD Contributions:
600 80101 Basic Annual Contrib. Earned -Leased: Current Year
0.00
0.00
0.00
0
610
8011
Prior Year Adjustments -(Debit) Credit
0.001
0.00
620
Total
Basic Annual Contribution (line 600 plus line 610)
0.00
0.00
0.00
0
630
8020
Contrib Earned -Op. Sub.:Cur Yr before ear -end adE
173.20
172.99
208.10
629 280
640
Mandatory PFS Adjustments (net):
0.00
11.37
0.00
0
650
Other(specify): Unfunded
0.00
0.00
-11.03
33,352
660
Other(specify):
0.00
0.00
0.001
0
670
Total Year-end Ad'./Other
lines 640 thr t 660
0.00
11.37
-11.03
(33,352)
680
8020
Total O er. Sub. -cur. r. line 630 + or - line 670
173.20
184.36
197.07
595t928
690
Total 1
HUD Contributions (sum of line 620 and 680)
173.20
184.36
197.07
595,928
700
Residual Receipts (or Deficit) (sum of line 590 plus
line 690) Enter here and on line 810
-7.73
-3.08
42.19
127 578
•
form HUD -52564 (319
Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1
C,
J
Naihe of PHA/IHA
Fayetteville Housing Authority
Fiscal Year Ending
September 30, 2004
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve
PHA/IHA Estimates
HUD Modifications
Part I-Maxl.Oper. Res. -End of Current Budget Year
740
2821
PHA/IHA-Leased Housing -Sec. 23 or 10(c)
50% of Line 480, column 5 form HUD -52564
790
Comments:
• Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance in an effort to make budgeting more compatible to the FDS.
We appreciate your opinions and comments on this matter.
PHA I IHA Approval
Field Office Approval
Name Fredia Sawin
Title Executive Director
Signature/LS/�Q in Date
,T
Name
Title
• Signature
Date
form HUD -52564 (3/95)
Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Expendable Fund Balance at End of Prev FY -Actual for 09/30/02
135,075
x I Audited Unaudited
790
Income/Expense Difference -Current Budget Yr (check one)
Estimated for FYE 09/30/03
x Actual for FYE
11 113
800
Expendable
Fund Balance of Current Budget Yr (check one)
Estimated for FYE 09/30/03
x
Audited Unaudited
123,962
810
Estimated Income/Expense Difference 09/30/04
Enter Amount from line 700
127,578
820
Estimated Expendable Fund Balance End of Req, Bud Yr 09/30/04
(Sum of lines 800 and 810)
251,540
Total Projected Operating Expense Per Month
78,856
830
Estimated Number of Months Expendable Fund Balance Req Bud Yr.
3.19
Comments:
• Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance in an effort to make budgeting more compatible to the FDS.
We appreciate your opinions and comments on this matter.
PHA I IHA Approval
Field Office Approval
Name Fredia Sawin
Title Executive Director
Signature/LS/�Q in Date
,T
Name
Title
• Signature
Date
form HUD -52564 (3/95)
Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1
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RESOLUTION NO. 712
• RESOLUTION APPROVING THE DISTRIBUTION OF CAPITAL FUNDS AS
OUTLINED IN THE ANNUAL STATEMENT/PERFORMANCE AND
EVALUATION REPORT FOR CAPITAL FUND PROGRAM GRANT NO.
AR37PO9750104
WHEREAS, the Fayetteville Housing Authority has received notice from the Capital
Fund office in the Department of HUD outlining the 2004 Capital Fund amount of
$286,473.00 for our Housing Authority. In order to receive these funds of $286,473 from
the Capital Fund Program Grant No. AR37P09750104, we must submit our Annual
Statement/Performance and Evaluation Report to the local area HUD office before the
funds can be expended.
WHERAS, the Fayetteville Housing Authority has submitted a Five Year Agency Plan
which gives a tentative Annual Statement/Performance and Evaluation Report for the
2004 Capital Funds. This plan was approved by the Department of HUD. The only
changes are the dollar amount. The work items remain the same.
NOW THEREFORE BE IT RESOLVED by the commissioners of the Housing Authority
of the City of Fayetteville, Arkansas that the above Resolution be approved.
PASSED AND APPROVED THIS �DAY OF m 2004.
CI
ATTEST:
111111,
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021111
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THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
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RESOLUTION 713
SL -F'-1'. -1UU4 V�:41;1 LIIIVDLl �Urnrnrl i -�Ul aUU ..•ry t•. �Pj7.rJr
PHA/IHA Board Resolution U.S. Department of Housing oMOApproval Pio. 25770026(Exp.6/30/2001)
and Urban Development
Approving operating Budget or Calculation or Ofrice of Public and Indian Housing
Performance Funding System Operating Subsidy
• Publicteporitng burden for lhiscallection of information is estimated to average 15 minutes per response, including die time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is nol required to respond to, a conection of Into rmalion unless that conedon displays a valid OMS control number,
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, andjusliticalionot certain spealied
amounts. HUD reviews the Information todetermine I(Iha operating plan adopted by the PHA and the amounts are reasonable and that the PHA Is In compliance
with procedures prosedbod by HUD. Responses are required to obtain benarls. This information does not tend itself to conlldentlallty.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (If IA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
(date)
EX Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (PHA/IHA Name) Fayetteville Housing Authority
that:
I. All regulatory and statutory requirements have been met;
• 2. The PHA has sufficient operating reserves to meet die working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All pmposed rental charges and expenditures will be consistent with provisions of law;
7. The PIiAIIHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHA/1HA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g);
and
9. The PHA/IIIA will comply with the requirements for the reexamination of fancily income, and composition tinder 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the Information alaled wilhln, as well as any Information provided In the accompaniment herewith, is true and accurate.
Warning; HUOwa1 prosecvle (916eculms and atatemenls. CenActlen may resuitln criminal andfor civa penalties. (18 U.S.C. 1001. 1010.1012:71 U.S.C. 3729.3802)
eaard Chanman'a Mama pypa)
• —Janet Richardson 9-22-04 _
(omr HUD.SZ574 f 107951
TOTAL P.01
OPERATING BUDGET U.S. Department of Housing DUNS Number 809775059
` and Urban Development
Office of Public and Indian Housing
• OMB Approval No 2577-0026 (exp 6/20/20001)
Public reporting burden for this collection of information is estimated to average 116 hours per response, including the lime reviewing instructions. searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden esbmate or any other aspect
of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department
of Housing and Urban Development Washington, D.C. 20410.3600 and to the Once of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C.
20503. Do not sent this completed form to either of the above addressees.
CI
11
a. Type of Submission b. Fiscal Year Ending
JXJ Oril Rev. No[ ] September 30, 2005
c. No. of months (check ane)
[XJ 12 mo. [ ] Other
d. Type of HUD assisted projects)
01 [X] PHA/IHA -Owned Rental Housing
02 [ ] IHA Owned Mutual Help Homeownership
03 [ ] PHA/IHA Leased Rental Housing
04 [ ] PHA/IHA Owned Turnkey III Homeownership
05 ( ] PHAAHA Leased Homeownership
e. Name of Pudic Housing Authority (PRMHA)
Fa etville Housing Authority
L Address (City, State, Zip code)
#1 North School Avenue
Fayetteville, AR 72701
g. ACC Number
FW7031
h. PASILOCCS Project No,
AR09700105S
i. HUD Field Office
Little Rock, AR
j. No. of Dwelling Units
252
k. No. of Unit Months
Availade
3024
m. No. of Projects
2
Line
No,
Acct.
No,
Description
Actuals
Last Fiscal
Yr.
2003
RUM
2
[ x) Estimates
[ Ior Actual
Current Budget Yr,
2004
RUM
3
Requested fidget Estimates
PHAIIHA Estimates
HUD Modifications
PUM
4
Amount
(To Nearest $10)
5
PUM
6
Amount
(To Nearest $tn)
7
Home Buyers Monthly Payments For:
010 7710 O eratin Expenses
0.00
0.00
0.00
020
7712
Earned Home Payments Account
0.00
0.00
0.00
030
1 77141
Nonroutine Maintenance Reserve
0.00
0.00
0.00
040 Total Break -Even Amount (sum of 010, 020 8 030)
0.00
0.00
0.00
0
050
1 7716
Excess or Deficit in Break -Even Amount
0.00
0.00
0.00
060
1 77901i
Home Buyers Monthly Payments - Contra
0.00
0.00
0.00
Operating Receipts
070 3110 Dwellin Rentals
98.52
111.97
142.75
431,680
080
3120
Excess Utilities
1.38
1.32
1.32
4 000
090
1 31901
Nordwelling Rentals
0.00
0.00
0.00
0
100 Total Rental Income (sum of lines 070, 080, and 090)
99.90
113.29
144.07
435,680
110
1 36101
Interest on General Fund Investments
0.91
0.77
0.63
1 920
120
1 36901
Other Operating Receipts
16.17
43.98
9.96
30 120
130 Total Operating Income (sum of lines 100, thru 120)
116.98
158.04
154.67
467,720
Operating Expenditures -Administration:
140 41101 Administrative Salaries
26.71
28.15
28.92
87,450
150
4130
Legal Expense
0.55
1.65
2.31
7,000
160
4140
Staff Training
0.00
0.00
0.50
1,500
170
4150
Travel
1.24
1.79
1.65
5000
180
4170
Accounting Fees
2.34
2.09
2.48
7,500
190
4171
Auditing Fees
0.38
0.38
0.35
1,050
200
4182
Employee Benefits -Administrative
11.74
35,500
210
4190
Other Administrative Expenses
4.55
10.90
10.73
32-1450
220
Total
Administration Expense (sum of 140 thru 210)
35.77
44.96
58.68
177,450
Tenant Services:
230 4210 Salaries
0.00
0.00
8.94
27,040
240
4220
Recreation, Publications and Other Services
0.00
0.00
0.95
2,880
250
4222
Employee Benefits -Tenant Service
0.68
2 070
260
4230
Contract Costs - Trainingand Other
0.00
0.00
0.79
2,400
270
4220.1
Resident Participation Expense
0.00
0.00
1 .93
5 830
280
Total
Tenant Services Expense (sum of 230 thru 270)
0.00
0.00
13.30
40,220
Utilities:
290 4310 Water
10.46
11.47
10.49
31 710
300
4320
Electricity
13.89
16.81
15.54
46 990
310
4330
Gas
15.02
15.14
17.53
53,000
320
4340
Fuel
0.000.00
0.00
330
4350
Labor
0.00
0.00
0.00
340
4352
Employee Benefits-UtilityLabor
0.00
0.00
0.00
0
350
4390
Other utilities expense
12.04
18.74
12.66
38,290
360
Total
Utilities Expense (sum of line 290 thru Line 350)
51.41
62.16
56.21
169,990
form HUD -52564 (3/95)
Previous editions are obsolete Page 1 of 4 ref. Handbook 7475.1
Name of PHAIIHA
Fayetville Housing Authority
Fiscal Year Ending
September 30, 2005
.
Line
No,
Acct.
No.
Description
1
Actuals
Last Fiscal
Yr.
2003
PUM
2
I x I Estimates
I I or Actual
Current Budget Yr.
2004
PUM
3
Requested Bud let Estimates
PHAAHA Estimates
HUD
Modiacaliom
PUM
4
Amount
(To Nearest $10)
5
PUM
6
a Vnl
(To Nearest $10)
Ordinary Maintenance and Operation:
370 44101 Labor
41.05
43.34
43.68
132,100
3804420
Materials
27.22
21.49
21.49
65 000
390
4430
Contract Costs
48.13
44.53
45.45
137,440
400
4431
lGarbage Removal
7.61
12.75
38,570
410
4433
Em to ee Benefit-ord. Maintenance
18.401
55,630
420 Total Ordinary Maint & Operation Exp (lines 370 to 410)
124.01
109.36
141.78
428,740
Protective Services:
430 44601 Labor
15.901
17.80
17.77
53,750
4404470
Materials
0.00
0.00
0.00
0
450
4480
Contract Costs
0.00
0.00
1.32
4,000
460
4482
Em to ee Benefit -Protective Services
3.64
11 000
470
Total
I Protective Services Expenses (lines 430 to 460)
15.90
17.80
22.73
681750
General Expense:
480 45101
Insurance
17.58
21.171
24.95
75,450
490
4520
Payments in Lieu of Taxes
4.85
5.11
8.79
26,570
500
4530
Terminal Leave Payments
0.00
0.00
0.00
0
510
4540
Employee Benefits Contributions
35.77
34.32
520
4570
Collection Losses
5.23
6.81
9.92
30,000
530
4590
Other General Expense
0.00
0.00
0.00
0
540
Total
Total General Expenses (sum of lines 480 to 530)
63.43
67.41
43.66
132,020
550
Total
Rout. Exp.(sum of 220,280,360,420, and 470,540)
290.52
301.69
336.37
11017,170
Rent for Leased Dwellings:
560 4710Rent to Owners of Leased Dwellin s
0.00
0.00
0.00
0
70
Total
Operating Expense (sum of lines 550 and 560)
290.52
301.69
336.37
1,017,170
IMPNonroutine Expenditures:
580 46101 Extraordinary Maintenance
13.29
8.38
5.64
17,060
5907520
Replacement of Equipment
1.73
2.47
3.19
9,650
600
7540
Betterments and Additions
2.90
0.39
4.96
15 000
610
Total
I Nonroutine Expend. (sum lines 580, 590, and 600)
17.92
11.24
13.79
41,710
620
Totall
Operating Expenditures (sum of lines 570 and 610)
308.44
312.93
350.16
1,058,880
Prior Year Adjustments:
630 1 60101 Prior Year Adjustments Affecting Residual Receipts
0.001
0.00
0.001
0
640 1 Deficiency in Residual Receipts at End of Prior F Y
0.00
0.00
0.00
0
650
Total
Operating Expenditures, including prior year adj and
other ex end. line 610 + or - line 630 plus line 640
308.44
312.93
350.16
1 0581880
660
Residual Receipts (or Deficit) before HUD Contrib.
and prov. for o er. res. line 130 minus line 650
-191.46
-154.89
-195.49
591,160
HUD Contributions:
670 80101 Basic Annual Contrib. Earned-Leased:Current Year
0.00
0.00
0.00
0
680
8011
Prior Year Adjustments
-(Debit) Credit
0.00
0.00
690
Total
Basic Annual Contribution (line 670 plus line 680)
0.00
0.00
0.00
0
700
8020
Contrib Earned -Op. Sub.:Cur Yr before ear -end adii
184.361
208.10
178.91
541,029
710
Mandatory PFS Adjustments (net):
0.001
0.00
0.00
0
720
Other(specify): Unfunded
0.00
-11.03
-12.52
37,872
730
Other(specify):
0.00
0.00
0.00
0
740
Total Year-end Adj./Other
lines 710 thru 730
0.00
-11.03
-12.52
37,872
750
8020
Total 0 er. Sub. -cur. r. line 700 + or - line 740
184.36
197.07
166.39
503 157
760
Total I
HUD Contributions (sum of line 690 and 750)
184.36
197.07
166.39
503,157
770
Residual Receipts (or Deficit) (sum of line 660 plus
line 760) Enter here and on line 820
-7.10
42.18
-29.10
(88,003)
•
form HUD -52564 (3/9
Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1
•
Name of PHA/IHA
Fayetville Housing Authority
Fiscal Year Ending
September 30, 2005
Part H -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
790
Operating Reserve
PHAIIHA Estimates
HUD Modifications
800
Part I-Maxl.Oper. Res. -End of Current Budget Year
780
2821
PHAIIHA-Leased Housing -Sec. 23 or 10(c)
50% of Line 480 column 5 form HUD -52564
810
Comments:
• Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance and added line items In an effort to make budgeting more compatible
with FDS Reports.
We appreciate your opinions and comments on this matter.
PHA I IHA Approval Name Fredia Sawin
Title Executive Director / (/
Signature jAL C2 91_J Dale
Field Office Approval Name
Title
Signature Dale
• form HUD -52564 (3/95)
Previous editions are obsolete Page 3 of 4 ret. Handbook 7475.1
Part H -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
790
Expendable Fund Balance at End of Prev FY -Actual for 09/30/03
x I Audited I I Unaudited
123,962
800
Income/Expense Difference -Current Budget Yr (check one)
x Estimated for FYE 09/30/04
Actual for FYE
127,578
810
Expendable
Fund Balance of Current Budget Yr (check one)
Estimated for FYE 09/30/04
Audited Unaudited
251,540
x
820
Estimated Income/Expense Difference 09/30/05
Enter Amount from line 770
(88,003)
830
Estimated Expendable Fund Balance End of Req, Bud Yr 09/30/05
(Sum of lines 810 throgh 830)
163,537
840
Total Projected Operating Expense Per Month
88,240
850
lEstimated Number of Months Expendable Fund Balance Req Bud Yr.
1.85
Comments:
• Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance and added line items In an effort to make budgeting more compatible
with FDS Reports.
We appreciate your opinions and comments on this matter.
PHA I IHA Approval Name Fredia Sawin
Title Executive Director / (/
Signature jAL C2 91_J Dale
Field Office Approval Name
Title
Signature Dale
• form HUD -52564 (3/95)
Previous editions are obsolete Page 3 of 4 ret. Handbook 7475.1
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L_
Operating Budget
Schedule of Administration
Expenses Other Than Salary
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 6/30/2001)
Public Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden or any other aspect of this collection of information, including suggestions for reducing
this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban
Development, Washington, D. C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Project (2577-0026),
Washington, D.C. 20503. Do sent this completed form to either of the above addressees.
Name of Housing Authority:
Fayetville Housing Authority
Locality:
#1 North School Avenue
Fayetteville, AR 72701
Fiscal Year End:
September 30, 2005
(1)
Description
(2)
Total
(3)
Mana emen
(4)
Develop ent
(5)
Section 6
(6)
Other
1
Le al Ex ense
8000
7000
0
1000
0
2
Training (Computer Software & Management Trainin
3000
1500
0
1500
0
3
Travel
Trips to Conventions and Meetings list and provide justification
7000
3500
0
3500
0
4
Other Travel:
Local & Other Outside Area -Non Taxable
3000
1500
0
1500
0
5
Taxable Travel Allowance
0
0
0
0
0
6
Total Travel
10000
5000
0
5000
0
7
Accounting
13500
7500
0
6000
0
8
Auditing
2100
10501
0
10501
0
9
Sundry
Rental of Office Space
0
0
0
0
0
10
Publications
4000
2000
0
2000
0
11
Membership Dues and Fees (list organization and amount)
2000
1000
0
1000
0
12
Telephone, Fax, Electronic Communications
6000
4000
0
2000
0
13
Collection Agent Fees and Court Costs
600
6001
0
01
0
14
Administrative Services Contracts See Summary Below
4500
2350
0
2150
0
15
Forms Stationary and Office Supplies
10330
4700
0
5630
0
16
Other Sundry Expense(provide breakdown
35900
17800
0
18100
0
171
Total Sundry
63330
32450
0
30880
0
18
Total Administration Expense Other Than Salaries
99930
54500
0
45430
0
#14. Fiscal Agent Fees $520. Balance for Software License Fee, Computer Support and Office Equipment Mainteannce.
To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; U.S.C. 3729, 3801)
Signature of authorized representative & Date:
•
X
Page 1
form HUD -52571 (3/95)
ref Handbook 7475.1
Operating Budget U.S. Department of Housing
Summary of Budget and Urban Development
and Justifications Office of Public and Indian Housing
OMB Approval No. 2577-0026
Public Reporting Burden for this collection of information is estimated to average .075 hours per response, including the time for reviewing instructions, searching existin
data sources, galthering and maintaing the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Name of Local Housing Authority:
Fayetville Housing Authority
Operating Receipts
North School Avenue
:at Year Ending:
September 30, 2005
Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA monlhl
rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other facto
which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing, state the number of units under
lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by HA and/or tenant.
Based on PFS calculations.
142.75 x 3,024 = 431,676
Excess Utilities: (NOT for Section 23 Leased housing.) Check appropriate spaces in item 1, and explain "Other". Under item 2, explain basis for determining excess
i ity consumption. For example: Gas: individual check meters at OH -100-1, proration of excess over allowances at OH -100-2, etc. Cite effective dale of present utility
allowances. Explain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the
Requested Budget Year.
1. Utility Services Surcharged:
GasEl
Electricity
Other (Specify)
2. Comments:
Used 2004 Average. Charged in June, July, August & September for Air Conditioners.
Monthly Average 1000.00 X 4 = 4000
Nondwelling Rent: (NOT for Section 23 Leased housing). Complete Item 1, specifying each space rented, to whom, and the rental terms. For example: Community
Building Space - Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Income.
1. Space Rented
Community Room Non PFS
N/D Rents from Off Line Units
2. Comments:
Monthly Average
•
To Whom
0 X 12 =
Rental Terms
0.00
0.00
0.00
0.00
HE
form HUD -52573 (3/95)
Previous editions are obsolete Page 1 of 4 of Handbooks 7475.1
Interest on General Fund Investments: State the amount of present General Fund investment and the percentage of the General Fund it represents. Explain
circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which wig affect estimated average monthly total
investments in the Requested Budget Year. Explain basis for distribution of interest income between housing programs.
• Based on PFS Calculations $1,920.00
Other Comments on Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a clear understanding of the HA's
prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to lemons.
Cingular Tower $6,000
Laundry
$720
Tenant Damages
$18,600
City / PILOT Adj. Adult Center
$4,800
Police Unit
$0
Employee Rent
$0
CFP Transfer
$0
Operating Expenditures
Summary of Staffing and Salary Data
Complete the summary below on the basis of information shown on Form HUD -52566, Schedule of All Positions and Salaries, as follows:
Column
(1)
Enter the total number of positions designated with the corresponding account line symbol as shown in Column
(1), form HUD -52566.
Column
(2)
Enter the number of equivalent full-time positions allocable to HUD-nided housing in management. For example:
A HA has three "A-NT"posiltons allocable
to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent lull -lime positions is two. (a/10 + 7/10 + 5/10).
Colum (3) Enter the portion of lolal salary expense shown in Column (5) m Column (6), Form HUD -52566, allocable to HUD -aided housing in management, other thin
Section 23 Leased housing.
Column (4) Enter the portion of total salary expense shown in Column (5) or Column (10), Form HUD -52566, allocable to Section 23 Leased housing in management.
Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7), Form HUD -52566, allocable to Modernization programs (Comprehensive
Improvement Assistance Program or Comprehensive Grant Program).
Column (6) Enter Ile portion of total salary expense shaven in Column (5) ar Column (9), Form HUD -52566, allocable to Section 8 Programs.
•Note: The number of equivalent full -lime positions and the amount of salary expense for all positions designated "M" on Form HUD -52566 must be equitably
distributed to account lines Ordinary Maintenance and Operation -Labor, Extraordinary Maintenance Work Project, and Betterments and
Additions Work Projects.
Account Line
Total Number
of Positions
1
HUD -Aided Management Program
Equivalent
Salary Expense
Full-time
Positions
2
Management
3
Section 23 LeasediModerniza(lon
Housing only
4
Programs
5
Section 8
Programs
6
Administration -Nontechnical Salaries 1/
6
2.70
87 450
0
0
98450
Administration -Technical Salaries 1/
1
1.00
27,040
0
0
0
Ordinary Maintenance 8 Operation -Labor 1/
5
5.001
132,100
0
0
0
Utilities- Labor 1/
Other: Protective Services 1/
4
2.50
53,751
0
0
0
Extraordinary Maintenance Work Projects 2/
Betterments and Additions Work Pro'ects 2/
1/ Carry forward to the appropriate line on HUD -52564, the amount of salary expense shown in Column (3) on the corresponding line above. Carry forward to the
appropriate line on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in Column (4) an the corresponding line above.
2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be included in the cost
of each individual project to be performed by the HA Staff, as shown on form HUD -52567.
form HUD -52573 (3/95)
Previous editions are obsolete Page 2 of 4 ref Handbooks 7475,1
0
Spocify all proposed new positions and all present positions lobe abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed staffing changes
or present justification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Staff or give justification and pertinent comparability
information. Cite effective data for current approved wage rates (form HUD -52158) and justify all deviations from these rates.
• See Schedule of All Positions and Salaries.
Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to "Justification for Travel to Conventions and
meetings shown on Form HUD -52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these
accounts in the Current Budget Year. Explain basis for allocation of each element of these expenses.
Travel: AR NAHRO, SW NAHRO, National NAHRO $7,000 split 50/50/ betweem Low Rent and Section 8.
Other Outside Area and Local $3,000. Split 50/50 between Low Rent and Section 8.
Sundry Low Rent Portion: Postage and Shipping $3,255. Budget, Revision, 22B, PFS $700. Advertising $800. Other Miscellaneous $12,345.
Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rale of expenditures for each utility service in the Current
Budget Year. Describe and stale estimated cost of each element of 'Other Utilities Expense'.
COST
Water $31,710
Electric $46,990
Gas $53,000 Increased Gas Cost to Account for Increasing Rates.
Sewer $38,290
Sec. Lights $0
Total $169,990
Ordinary Maintenance S Operation - Materials:
expenditures for materials in the Current Budget Year.
Total Estimated Costs: $65,000
Give an explanation of substantial Requested Budget Year estimated Increases over the PUM rate of
Ordinary Maintenance 8 Operation -Contract Cost: List each ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite
and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rale of expenditure
for Contract Services In the Current Budget Year. If LHA has contract for maintenance of elevator cabs, give contract cost per cab,
Garbage 8 Trash
$38,570
Previous Original $17,500. Revised $29,660.
Non -Taxable Mileage
$3,180
Not in previous budget.
Taxable Maint Travel Allowance
$0
Same as previous budget.
Pest Control
$7,200
Previous Original $$6,720.
Termite Control
$2,520
Previous Original $2,100.
Elevator
$19,200
Previous Original $17,500.
Lawn Service
$18,000
Previous Original $12,000
Skilled Work
$42,000
Previous Original $40,000.
Interior Painting
$35,000
Not in previous budget.
Maintenance Uniforms
$1,500
Not in previous budget.
Cable T.V.
$540
Not in previous budget.
Boiler Inspection
$5,000
Same as previous budget.
Maintenance Cell Phones
$3,300
Previous budget $2,670.
Previous Original Total $163,490. Revised to $134,660.
Total
$176,010
form HUD -52573 (3/95)
Previous editions are obsolete
Page 3 of 4 ref Handbooks 7475.1
,Insurance: Give an explanation of substantial Requested Budget Year estimated increases in the PUM rate of expenditures for insurance over the Current Budget Year.
Cite changes in coverage, premium rates, etc.
Fidelity Bond
$800
Fire/Property/Gen Liability
•
$50,000
POL
$8,750
Truck 8 Auto Insurance
$9,000
Computer Insureance
$300
Workers Comp
$5,600
Boiler Insurance
$1,000
Total
$75,450
•
•
Employee Benefit Contribution List all Employee Benefit plans participated in. Give justification for all plans to be instituted in the Requested Budget Year for which
Requested Budget Year for which prior HUD concurrence has not been given.
Admin Ten Svc Maint Prot Svc
FICA on Salaries
6690
2069
10106
4112
Health Insurance
19602
0
34020
4860
Retirement
7210
0
10081
1469
Unemployment Ins
1996
0
1425
555
FICA on Taxable Travel
0
0
0
0
Totals
35498
2069
55632
10996
Collection Losses: Slate the number of tenants accounts receivable to be written off and the number and total amount of all accounts receivable for both present and
vacated tenants as of the month in which the estimate was computed.
Possible Write -Offs 80 $30,000
Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each
nonroutine work prajecl included in the Requested Budget and for (hose for future years which make up the eslimate on forth HUD -52570. Justifying information
incorporated on or attached to Forth HUD -52567 need not be repealed here.
SEE FORM HUD -52567
Contracts: List all contracts, other than those listed on page 3 of this form under Ordinary Maintenance 6 Operation (OMO). City the name of the contractor, type
of contract, cost of contract, and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (RBY). Explain
substantial RBY increases over the PUM rale of expenditure for these contracts in the Ctment Budget Year.
form HUD -52573 (3195)
Previous editions are obsolete. Page 4 of 4 rel Handbooks 7475.1
0
LJ
0
Fayetville Housing Authority FYE:
#1 North School Avenue
Fayetteville, AR 72701
TENANT SERVICES:
Resident Participation Expense 5830
Recreation, Publications and Other Services
Drug Awareness Program 1800
Services for Elderly 360
Recreation 720
Total 2880
Contract Costs - Training and Other
Training 2400
Non Taxable Travel 0
Taxable Travel Allowance 0
Total 2400
PROTECTIVE SERVICES:
Materials 0
Contract Costs 4000
Non Taxable Travel Reimbursments 0
Taxable Travel Allowance 0
Total Prot Svc Contracts 4000
OTHER
Other General Expenses 0
Terminal Leave Payments 0
Prior Year Adjustments 0
September 30, 2005