HomeMy WebLinkAbout2004-05-10 - Minutes - ArchiveMINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY OF
• THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Special Session at
8:00 a.m., Monday, May 10, 2004, in the City Administration Building, Room 111,
Fayetteville, AR.
Janet Richardson, Chairperson, called the meeting to order at approximately 8:00 a.m.
Commissioners Present: Nancy Bolin, Randy Coleman, Gary Garten, and
Janet Richardson
Commissioners Absent: Dusti Miller
Others Present: Fredia Sawin, Laura Higgins (Fay. Housing Auth.),
Councilman Rhodes (City of Fay.), Pat Watson, Charlie
Morasch (NW AR Times)
Due to Ms.
Watson running late,
agenda
was changed to start with Section C, then
Section A
and last Section B.
• New Business
C. Resolution Approving Calculation of Performance Funding System Operating
Subsidy -Per Ms. Sawin this is a HUD Form due by May 14, 2004 related to
public housing operating subsidies and due to the deadline it needed to be
presented prior to the regular meeting scheduled for May 18, 2004. Mr. Garten
motioned to approve, seconded by Mr. Coleman and carried unanimously.
A. Legal Representation Fees/Authorization-Ms. Richardson advised that due to the
conflict of the Housing Authority's present attorney the commissioners cannot use
him in the current lawsuit. In order to have legal representation, Ms. Richardson
stated that we must approve expenditure funds to hire an alternative attorney. Ms.
Sawin did check with the insurance company, Summit Risk, and a denial of
coverage was submitted to each commissioner. Ms. Richardson contacted HUD
and they will reimburse attorney fees, however by using our local line item funds
that have already been budgeted for legal fees it could be done quicker and in one
"shot". Ms. Richardson then motioned to approve, seconded by Mr. Garten and
carried unanimously.
B. Public Vote From April 20'h, 2004 Executive Session -Ms. Richardson advised
that this was added to conclude the business that was started in the Executive
Session conducted on April 20`s, 2004. After receiving legal advice it was
is
determined that a public vote must be taken on the actions and that it must be
done by the same commissioners who voted in the executive session. Ms.
Richardson motioned to conduct a public vote, seconded by Ms. Bolin and carried
unanimously.
Ms. Richardson stated that the public vote would be taken on whether or not a
written reprimand be given to the Executive Director, Fredia Sawin for
disregarding a board directive. Ms. Richardson then requested a vote. Ms. Bolin
and Mr. Garten voted "Aye" and Mr. Coleman and Ms. Watson voted "Nay".
Ms. Bolin advised that the vote in executive session was unanimous. Ms.
Richardson checked with legal council and you can change your vote in the public
session and what happens in the executive session is not binding, however Ms.
Richardson advised she would have to check with the attorney on how to break
the tie vote they now have. Mr. Garten then changed his "Aye" vote to a "Nay"
vote making the final vote three "Nay" votes and one "Aye" vote. Ms. Bolin then
requested for the record that it was an unanimous vote in the executive session.
There being no further business, meeting was adjourned.
THE HOUSING AUTHORITY OF THE
CITY OF FAYETTEVILLE, ARKANSAS
ATTEST:
Secretary
RESOLUTION NO. 704
PHA/IHA Board Resolution U.S. Department of Housing OMB Approval No. 2577-0026 (Exp. 6/30/2001)
Approving Operating Budget or Calculation of and Urban Development
PP 9 P 9 9 Office of Public and Indian Housing
• Performance Funding System Operating Subsidy
Public reporting burden for this collection of Information Is estimated to average 15 minutes per response, including the time for reviewing Instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person Is not required to respond to, a collection of Information unless that collecton displays a valid OMB control number.
This information Is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The Information is the operating budget for the low -Income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, andjustification of certain specified
amounts. HUD reviews the Information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This Information does not lend Itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IHA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
(date)
❑ Operating Budget Submitted on:
❑ Operating Budget Revision Submitted on:
❑X Calculation of Performance Funding System Submitted on: 5/10/04
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (PHA/IHA Name) Fayetteville Housing Authority
that:
• I. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHAAHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 968.1 10(i) or 24 CFR 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
•I hereby certify that all the Information stated within, as well as any Information provided In the accompaniment herewith, is true and accurate.
Warning: HUD will pi osecute false claims and statements. Conviction may result in criminal and/or civil penalties. (t 8 U.S.C.1001, 1010,1012:31 U.S.C. 3729.3802)
Board Chairman's Name (type)
Janet Richardson
Date
5/10/04
Previous edl0on is obsolete/ / form HUD -52574(10195)
V ref. Handbook7575.1
U.S. Department of Housing
HA Calculation and Urban Development
Occupancy Percentage Office of Public and Indian Housing
•for a Requested Budget Year (RBY)
PHAIIHA-Owned Rental Housing Performance
Funding System (PFS)
1a. Name and Address of
Fayettville Housing Authority
#1 North School Avenue
FaVettville, AR 72701
act: (Person who can beat answer q
Tanner (Lindsey and Com
act's Phone No: (htdWe area oode)
OMB Approval No. 2577-0066
(Exp. 9/3012004)
3. RBY Beginning 4. Type or aubmhslon: 5. PASILOCCS Prolecl No: 6. Report Date: (Check one box) 7. Data Source:
Date: (moldayyyyy) [ x 10 iginal
Oiginal (mo/daylyyyy) [ x ] Actual Day [ J form HUD -51234
10/1//2004 [ ] Revision No. () FW7031 3/31/2004 ( ] Average for ( ] Rent Roll
Actual Month ( X J Per PHA
Part A. Actual Occupancy Data as of Report Date
B. Units Occupied 233
9. Units Available 252
10. Actual Occupancy Percentage (Divide line B by line 9; multiply by foo and round to nearest whole) 92%
Stop 11. If the HA -wide occupancy percentage shown on line 10 is 97% or greater and the HA believes that an average
& occupancy rate of at least 97% is sustainable for the RBY, then check the box below. You have completed the form
Note and do not need to proceed further.
[ ] High Occupancy HA: Occupancy Percentage is ---> Use 97% as the Projected Occupancy
12. Units vacant as of Report Dale (subtract line a from line 9 and enter result) I I
Stop 13. If the result on line 12 Is five or fewer vacant units and the HA believes that during the RBY: 1) the Inventory (line 9)
& will not change; and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below.
Note You have completed the form and do not need to proceed further.
• [ ] High Occupancy HA with five or ---> Use line 19 for the Projected Occupancy
fewer vacant units Percentage on Part B, line 11 of form HUD -52723
Part B. Distribution of Actual Vacancies by Major Cause Given below are circumstances and actions recognized by HUD
as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant
units reported on line 12 among these causes. Attach sheet Identified with HA name and address, the RBY beginning dale, and ACC
number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units Involved; why the
circumstance is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the
vacant units; and the likelihood that these circumstances will be mitigated or eliminated in the RBY.
•
14.
Units vacant because of IWgation (e.g. uolb Nat are belrp hen "cant as pan Of combordered or Huaapprnrad d...weaaes, plan)
15.
Units vacant because of Federal, Tribal, State laws of general applicability.
(Note do M kudude writs vacant onb because they do rxx meet minknurn construction or habitability stmadarda.)
16.
Units vacant due to changing market conditions
17.
Units vacant because of natural disaster
liA.
NIV
19.
RMC -managed units vacant because of failure of HA to fund approvable request for Federal
modemizatIon fundi" Is line for use only by RMcs)
20.
Units vacant because of
casualty loss and need to settle Insurance claims
21.
Total Units Vacant Due To Circumstances
Beyond the HA's Control Enter sum of lines 14-20
0
22.
Units vacant after adjusting for circumstances beyond the HA's control (subtract line 21 from line 12)
19
Stop 23. If the result on line 22 Is five or fewer vacant units and the HA believes that during the RBY: 1) the Inventory (line 9)
a will not change; and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check
Note the box below. You have completed the form and do not need to proceed further.
[ J High Occupancy HA with five or fewer vacant units —> Use line t0 for the Projected Occupancy
sitar ndiustment for vacancies bevond its control Percentaae on Part B. line 11 of form HUD -52723
8%
Stop 25. If the result on line 24 Is 3% or less and the HA believes that during the RBY: 1) the Inventory (line 9)
& will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check
Note the box below. You have completed the form and do not need to proceed further.
] High Occupancy HA: 3% or less vacancy rate
after adiustment for vacancies beyond control
This form replaces form HUD -52728-A thru-C which
have been canceled. Previous edition Is obsolete.
---> Use line 10 for the Projected Occupancy
Percentaae onPart B. line 11 of form HUD -52723
form HUD -52728 (0312003)
Page 1 of 3 ref Handbook 7475.13
•
9
Part C. Status of Units Undergoing Modernization as of Report Date If changes occur atter the Report Date
but prior to submission of this form the most current status will be shown.
26. Protected Units
Occupied Units
Vecenl Units
a: Number of units that are under modernization construction contract awarded or force account work started
45.
Total Unit Months for Vacant Units In Funded Mod. And Under Construction
or Funded for Construction Sum the vacant units of lines 26s and b; multiply by 12
b: Number of units not under construction contract but included in a HUD -approved modernization budget where
the time period for placing the units under construction two FFYs after FFY of approval) has not yet expired.
0
27. Unprotected Units: Number of units Included in a HUD -approved modernization budget where the time period
for placing the units under construction two FFYs after FFY of approval) has expired.
If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number limes the
average number of months during the RBY these units will be reoccupied.
Part D. Units Estimated to be Available for Occupancy During RBY
(a) No. of
Units
MrMg. Moo
Mos. In RBY
c o. o nl
Mos. a X b
28. Units Available as of Report Date Enter Line 9
252
12
3024
29. Additional Units Available During RBY because of Devele menVA uiaition of PFS -Eligible projects
+
0
+ 0
30. Units Unavailable During RBY because of Demolition/Disposition/Conversion
Actions Approved By HUD
228
0
31. Total Add lines 28 and 29; subtract line 30
252
8%
3024
Average Number of Vacenl Units In RBY Adjusted for Modernization Divide line 49 by 12; round to nearest whole
Part E. Units Estimated to be Occupied During RBY
19
32. Units Occupied as of Report Date enter line 8
233
12
2796
33. Additional Units Occupied during RBY because of Development/
Acquisition of PFS-EII ible Projects
+
+ 0
34. Reocoupancy during RBY of Units Vacated for Circumstances Beyond the HXs Control
+
+ 0
35. Reoomfipancy during RBY of Vacant Units in a Funded Modernization Program
+
12
+ 0
36. Occupied Units in Funded Modernization Program Being Vacated during RBY
0
37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion
Actions Approved by HUD. If there are occupied units that become vacant after the Report
Dale but before the start of the RBY because of circumstances and actions beyond the HXs
control, piece that number here ( ) and Include in total shown on 37. Attach separate sheet
with same Information requested in Part C.
0
38. Total Add lines 32-35, subtract lines 36 and 37
233
2796
Part F. Occupancy Percentage DurinRBY
39. Total unit Months of Occupancy Enter line 38c
2796
40. Total unit Months Available for Occupancy Enter line 31c
3024
41. Occupancy Percentage for RBY Divide line 39 by line 40; multiply 100 and round to nearest whole
92%
42. Average Number of Vacant Units During RBY Subtract fine 39 from line 40; divide result by 12 and round to nearest whole
19
Stop 43. If the result on line 41 Is 97% or higher or if the result on line 42 is five or less, then check the appropriate box below. You have
8 completed the form and do not need to proceed further.
Note [ [ a. High Occupancy HA: Occupancy Percentage .....> Use 97% as the Projected Occupancy
Is 97% or higher for the RBY Percentage on Part B, line 11 of form HUD -52723
[ [ b. High Occupancy HA with five or ••--> Use line 41 for the Projected Occupancy
fewer vacant units Percentage on Part B, line 11 of form HUD -52723
Part G. Vacancv Percentaae for RBY Adjusted for Modernization
44.
Total Unit Months of Vacancy In RBY Enter line 40 less line 39
228
45.
Total Unit Months for Vacant Units In Funded Mod. And Under Construction
or Funded for Construction Sum the vacant units of lines 26s and b; multiply by 12
0
46.
If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number limes the
average number of months during the RBY these units will be reoccupied.
0
47.
If any of the occupled units on lines 26 a or b will be vacated during the RBY for mod. Construction, enter that
number limes the average number of months during the RBY these units will be vacated.
+
0
48.
Total Unit Months for Vacant Units In Funded Mod. And Under Construction or Funded
For Construction in RBY Add line 45; less line 46' plus line 47
0
49.
Total Unit Months of Vacancy in RBY Adjusted for Modernization Enter line 44 less line 46
228
50.
Vacancy Percentage for RBY Adjusted for Modernization
Divide line 49 by line 40; multiply by 100; and round to nearest whole.
8%
51.
Average Number of Vacenl Units In RBY Adjusted for Modernization Divide line 49 by 12; round to nearest whole
19
Stop 52. If the result on line 50 Is 3% or lower or If the result on line 51 Is five or less, then check the appropriate box
& below. You have completed the form and do not need to proceed further.
Note [ I e. High Occupancy HA: Vacancy Percentage Is ---> Use line 41 for the Projected Occupancy
3% or less far the RBY after Modernization Adjustment Percentage on Part 8, line 11 of form HUD -52723
I I b. High Occupancy HA: five or fewer vacant ---> Use line 41 for the Projected Occupancy
units after Modernization Adjustment Percentage on Part B, line 11 of form HUD -52723
This form replaces forms HUD -52728-A thru-C which form HUD -52728 (03/2003)
have been canceled. Previous edition Is obsolete. Page 2 of 3 ref Handbook 7475.13
CI
Part H. Vacancy Percentage for RBY Adjusted for Both Modernization and Beyond Control Circumstances
53.
Total Unit Month of Vacancy In RBY Enter line 44
228
54.
Total Unit Months of Vacancy In RBY Due to Modernization Enter line 48
0
55.
Total Unit Months of Vacancy in RBY Due to Beyond Control Vacancies
(Enter line 21 time 12; less my entry made on line 34c)
0
56.
Total Unit Months of Vacancy After Above Adjustments Enter line 53 less lines 54 and 55
228
57.
Vacancy Percentage for RBY Atter Above Adjustments
(Divide One 58 try line 40; multiple by 100; and round to nearest whole.)
S%
58.
Average Number or Vacant Units In RBY After Above Adjustments (Divide line 56 by 12; round to nearest whole)
19
Stop 59. It the result on line 57 Is 3% or lower or If the result on line 581s five or less, then check the appropriate
& box below. You have completed the form and do not need to proceed further.
Note t J a. High Occupancy HA: Vacancy Percentage Is 3% or ---> Use line 41 as the Projected Occupancy
less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD -52723
t J
It. High Occupancy HA: eve or fewer vacant ---> Use line 41 as the Projected Occupancy
units after Modernization Adjustment Percentage on Part B, line 11 of form HUD -52723
Pan I. Adjustment for Long Tenn Vacancies If the HA estimates that It will have a vacancy percentage of more than 3% for Its RBY and more
than fire vacant units after adjusting for vacant units undergoing modernization and vaundes beyond Its control, the IIA will exclude as of Its long.
tsou vacancies Of any) horn Its count of units available for occupancy and use this section to detemdne Its projected occupancy percentage.
60. Total Long-term Vacancies (Subtract vacant units shown on lines 21, 26a, and It from line 12. Analyze
remaining vocandes and Identify those units that have been vacant for more than 12 months as of the Report Dale.
61.
Unit Months of Vacancy Associated With Long -Term Vacancles (Multiply line 60 by 12)
0
82.
Total Unit Months Available for Occupancy In RBY Adjusted for Long -Term Vacancies
(Subbed line 61 from line 31(c)) Use this UMA number In all other PFS celwlafions.
3024
63.
Occupancy Percentage for RBY Adjusted for Long -Term Vacancies
DMde line 38(c) by Una 112; multiply by log and round to nearest whole)
92%
04.
Average Number of Vacant Units in RBY after All Adjustments Subtract line 60 from line 58
19
65.
Total Unit Months o1 Vacancy In RBY after All Adjustments Subtract line 81 from line 58
228
66.
Vacancy Percentage for RBY Adjusted for Long -Term Vacancies
(Divide line 85 by une e2; multiply by 100 and round to nearest whole)
8%
Stop 67. Il the result on Ilne 83 Is 97% or higher or if the result on Ilne 641s rive or less or if the result on line 178 is 3 % or
& less, then check the appropriate box below. You have completed the form and do not need to proceed further.
Note ( j a.High Occupancy HA: Occupancy Percentage ---> Use 97% as the Projected Occupancy Percentage on Part B. Line 11
is 97% or higher for the RBY after Long -Term of form HUD -52723. Use the UMA result on line 621n
Vacancies Adjustment. calculating PFS eligibility.
• ( j b.High Occupancy IIA: Five or fewer vaunt ---> Use line 63 as the Projected Occupancy Percentage on Part B, line 11
units after Adjustments for Long -Term Vacancies of form HUD -52723. Use the UMA result on line 621n
calculating PFS eligibility.
t J c. High Occupancy HA: Vacancy Percentage ---> Use line 63 as the Projected Occupancy Percentage on Pert B, line 11
is 3% or lower for the RBY after Long- of form HUD -52723. Use the UMA result on line 62 In
Term Vacancies Adjustment calculating PFS eligibility.
Pen.). Protected Occupancy Percentages for Low Occupancy HAs It the HA cannot determine an acceptable Projected Occupancy Percentage
for the RBY ustrry the above approach. It will use this section. The HA will use the lower of either 97% or that percentage based on having fire units
vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modemizatton construction and vacancies beyond IIs control.
0
Enter 97% If HA has more Ulan 140 units. If 140 or fewer units, determine occupancy percentage based on
5 vacant units, for RBY. (Take 60 unit months and divide by line 62;mulfipy by 100 and round to nearest whole.
97%
and Beyond Control Vacancies
nuIUDN by 100 and round to newt
70. Projected Occupancy Percentage for Low Occupancy HA
(Take the percentage on fine 68 and subtract the percentage shown on line 69. Use the result as the
This form replaces forms HUD -52728-A thru-C which form HUD -527728 (0312003)
have been canceled. Previous edition Is obsolete. Page 3 of 3 ref Handbook 7475.13
VENDOR TRANSACTION REGISTER
Fayetteville Housing Authority
• DATE RANGE SEARCH FOR: 10/01/2002 TO 09/30/2003
Vendor: Ark Employment Security D 0100327
Reference Date Description Vendor 0 Type G/L Account No.
.....................................................................................
APF 118478 01/14/2003 Ark Employment Security D 100327 AP 1 01 1111.1 0
1 01 4540.8 5
APF 118832 04/03/2003 Ark Employment Security D 100327
APF 119265 07/30/2003 Ark Employment Security D 100327
•
AP
1
01
1111.1
0
1
01
4540.8
5
Debits Credits
0.00
0
141.94
141.94
0.00
5
141.94
141.94
0.00
_____________
948.68
_____________
948.68
0.00
TOTALS:
_____________
948.68
-----
948.68
AP 1 01 1111.1
0
0.00
558.58
1 01 4540.8
5
558.58
0.00
_____________
558.58
_____________
558.58
FINAL
TOTALS:
_______
1649.20
_____________
1649.20
PAGE 1 1
PFS FICA Add-ons
PHA Fayetville Housing Authority FYE: September 30, 2005
• DATA: Base Year Rate 5.85%
2003 Rate' 7.65%
Base Year Base $14,100
2003 Base $80,400
2005 payroll subject to FICA using Base Year Base $176,674
2005 payroll subject to FICA using 2003 Base $300,341
PFS Requested Year
Base Year Rate 5.85% limes 2005 Payroll Subject to FICA Using
Using Base Year Base $10,335
2003 Rate 7.65% times 2005 Payroll Subject to FICA Using
Using 2003 Base $22,976
Total Add-on (Enter on Line 25, HUD -52723) $12,641
Base Request Percentage of Salary
Year Year from Low Rent
Executive Director $7,050 $24,250 50%
Admin Assist/Sec 8 Dir $2,820 $7,700 20%
PH Director $141100 $32,700 100%
• PH Assist/Inspect $14,100 $22,800 100%
Sec 8 Assist/Inspect. $0 $0 0%
Sec 8 Receptionist $0 $0 0%
$0 $0 0%
$0 $0 0%
$0 $0 0%
$0 $0 0%
$0 $0 0%
$0 $0 0%
$0 $0 0%
Working Foreman $14,100 $35,700 100%
Maintenance Mech A $14,100 $250900 100%
Maintenance Mech A $14,100 $241300 100%
Maintenance Mech A $14,100 $22,300 100%
Maintenance Mech B $14,100 $18,900 100%
Estimated Overtime $51000 $5,000 100%
FSS Coordinator $14,100 $27,040 100%
Night Watchman $14,100 $18,304 100%
Night Watchman $140100 $14,643 100%
Night Watchman $10,982 $10,982 100%
Night Watchman $7,322 $7,322 100%
Estimated Overtime $2,500 $20500 100%
• Admin Taxable Travel $0 $0
Ten Sve Taxable Travel $0 $0
Maintenance Taxable Travel $0 $0
Protective Svc Taxable Travel $0 $0
Total $176,674 $300,341
Calculation of Other Income (line 20, HUD -52523)
PHA: Fayetville Housing Authority
FYE: September 30, 2005
Estimates: Excess Utilities
Employee Rent
Police Unit
N/D Rents from Off Line Units
Community Room/Non-Dwelling Rent
Tenant Damages
Cingular Tower
Laundry
City / PILOT Adj. Adult Center
2002 $54,959/2003 $38,000CFP Transfer 1406
Sub -Total
Less: Employee Rent Equal or Below AEL
Non -Dwelling Rent
Non -Rental Other Income
Net Other Income
PUM
•
r1
U
$0
$0
$0
$0
$0
$18,600
$6,000
$720
$4,800
$92,960
$123,080
$0
$123,080
$0
$0.00
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Operating Fund
Calculation of Operating Subsidy
• a) Name and Address of Public Housing Agency
Fayelviile Housing Authority
#1 North School Avenue
Fayetteville, AR 72701
d) Number of HA Units e) Unit Months
Available (UMAs)
2 1 3024
•
U.S. Department of Housing
and Urban Development
Office of Public and Indian Hoy
g) ACC Number:
FW7031
Section 2
OMB Approval No. 2577-0029 (exp.10131/2004)
b) Budget Submission to HUD required
t J Yes
I J No
c) Type of Submission
02
x
Original
Revision No.
Operating Fund Project Number
1)DUNS Numi
AR097001055
1 809775059
"Requested" year units from latest form HUD -52720-A (see
instructions)
252
Relained Rental InIxme UMAs 3024
• Must be shown In Agency flan Comp X 1104 50% of Income = 39433
Una Oct $155.91 x 103 Line 9 = 40516
Line W. S129.64 x 97% Line 11• 39398
DNerence 526.07x504' 1304 (RETAINED RENTAL INCOME)
Previous edition is obsolete for PHA Fiscal Years Page 1 tone 14UD-52723 (1/2001)
beginning 1/1/2004 and thereafter
revious allowable expense level (Part, line 08 o rm - or previous
year)
$251.63
yU1S d16 fit A t::kt� f
X f 4 f fir, 1 r( C
;
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,k '.n r� .i'ty 3M J
02
Pert A. Line 01 multiplied b .005
1.26
03
Delta from form HUD -52720.8, if applicable (see instructions)
1�04;1ej
'Average monthly dwelling rental charge per unit for prior
budgetyear1
monthly dwelling rental charge per unit for budget'1
year 2 years ago
"Requested" year units from latest form HUD -52720-A (see
instructions)
252
1
150/50 1 061 divided by 2)
05
Add-ons to allowable expense level from previous fiscal year (see instructions)
06
Total of Part A lines 01, 02, 03, and 05
$252.89
®-
07
Inflation factor Metro
1.029
08
Revised allowable expense level (AEL)(Part A, line 06 times line 07)
$260.22
09
Transition Funding
Part C. Non -dwelling
10
Increase to AEL
11
Allowable utilities wleense level from form HUD -52722-A
$54.41
12
Actual PUM cost of Independent Audit (IA) (Through FYE 2003)
$0.38
13
Costs Attributable to deprogrammed units
, a "'..i' r tpi+
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�1
14
Total Allowable Expenses and Additions (Sum of Part A, Lines 08 lhru 13)
$315.01
Relained Rental InIxme UMAs 3024
• Must be shown In Agency flan Comp X 1104 50% of Income = 39433
Una Oct $155.91 x 103 Line 9 = 40516
Line W. S129.64 x 97% Line 11• 39398
DNerence 526.07x504' 1304 (RETAINED RENTAL INCOME)
Previous edition is obsolete for PHA Fiscal Years Page 1 tone 14UD-52723 (1/2001)
beginning 1/1/2004 and thereafter
yU1S d16 fit A t::kt� f
X f 4 f fir, 1 r( C
;
j
,;� Ix , r � 1 , ,1 :!O-, i.
I .t ,1 1 ry. �.,. )7 A
�� 1 ,A"rege
ri 'a'o {J k r 1,' y t 'i
Jv n4ra`tzi,
,k '.n r� .i'ty 3M J
1
1�04;1ej
'Average monthly dwelling rental charge per unit for prior
budgetyear1
monthly dwelling rental charge per unit for budget'1
year 2 years ago
1
150/50 1 061 divided by 2)
1'
Rental Income adjustment factor1
®-
1
Projected9
111
Projected Occupancy percentage from form 1 52728
Projected average monthly -Illng rental Income per unit (Part B, Line 10 times
Line 11)
Part C. Non -dwelling
Income
1 I
1G
1 11
1
. . - r
-:
1 - r
, a "'..i' r tpi+
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�1
to sm
a Modifications
ole dollars)
1 1 3 times Section 1, a)
Relained Rental InIxme UMAs 3024
• Must be shown In Agency flan Comp X 1104 50% of Income = 39433
Una Oct $155.91 x 103 Line 9 = 40516
Line W. S129.64 x 97% Line 11• 39398
DNerence 526.07x504' 1304 (RETAINED RENTAL INCOME)
Previous edition is obsolete for PHA Fiscal Years Page 1 tone 14UD-52723 (1/2001)
beginning 1/1/2004 and thereafter
Part D. Add-ons for changes In Federal law or regulation and other eligibility
1
FICA contributions
$12,641
02
Unemployment compensation FY 2003. See Attached
1649
02
Total amount to be collected in subject fiscal year (identify Individual amounts under
03
Family Self Sufficiency Program
Section 3)
04
Energy Add -On for loan amortization
03
Total additional amount due HUD (include any amount entered on part F. Line 11)
05
Unit reconfiguration
(Identify Individual amounts under Section 3)
06
Non -dwelling units approved for subsidy
04
Total amount due HUD to be collected In future fiscal year(s) (total of Part G,
07
Long-term vacant units
Lines 01 thru 03) (Identify Individual amounts under Section 3)
08
Phase Down for Demolitions
09
10
Units Eligible for Resident Particpalion:
Occupied Units (Part B, Line 02)
233
Employee Units
11
Police Units
12
13
Total Units Eligible for Resident Participation
(Sum of Part D, Lines 091hm 11)
233
$5,825
Funding for Resident Participation (Part D, Line 12 X $25)
14
Other approved funding not listed (Specify In Section 3)
15
o a ado -ons sum o a , Ines
$200115
Part E. Calculation of Operating Subsidy Eligibility Before Adjustments
01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15)
$541,029
02 Actual cost of Independent Audi[ (IA) Conducted and paid in FY 2003
$1,150
0 para ng sus y e glity before adjustments (grea er of PartLine 01 or Line
02) (If less than zero, enter zero (0))
$541,029
Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year
(Note: Do not revise after the subject FY)
01
Utility Adjustment for Prior -years
02
Additional subject fiscal year opening subsidy eligibility (specify)
03
Unfunded eligibility In prior fiscal years to be obligated in subject
fiscal year
dillikil
HUD discretionary adjustments
Other (specify)
06
Other (specify)
07
Unfunded Porton due to proration 0.00%
(
$0 )
( )
08
Net adjustments to operating subsid (total of Part F, Lines 01 thru 07)
23,500
s
peal g s s o e or s ec fiscalyear o a o a Ina an
Pan F, Line 08
$564,529
HUD Use Only (Note: Do not revise
for
is oDugatee In SUDJOCt TISC81 year (bum Of Hart h, Llnes U9 thru 11)
be the same as line 690 of the Oper. Bud., form HUD -52564, for the subject fiscal year)
)priation symbol(s):
Part G Memorandum of Amounts Due HUD, Including Amounts on Repayment Sehedules
01
Total amount due in previous fiscal year (Part G, Line 04 of form HUD -52723 for
previous fiscal ear)
02
Total amount to be collected in subject fiscal year (identify Individual amounts under
( )
( )
Section 3)
03
Total additional amount due HUD (include any amount entered on part F. Line 11)
(Identify Individual amounts under Section 3)
04
Total amount due HUD to be collected In future fiscal year(s) (total of Part G,
Lines 01 thru 03) (Identify Individual amounts under Section 3)
$0
•
Previous edition is obsolete for PHA Fiscal Years Page 2 Form HUD 52723
beginning 11112004 and thereafter (112001)
•
•
AR09700105S
Part H. Calculation of Adjustment for Subject Fiscal Year
This part Is to be completed only after the subiect fiscal vear has ended
01
Indicate the es o
�t of adjustments that have been reflected n this form:
P 1
Adjustment HUD disc Io
u Utility 1 ❑ h nary adjustent
Specify un e
d r Section 3
's,?!:ie!i?E`<:>!"'>:'r:.rg:?!:?:::<?z;'?:;<sa£?�::"•
"'°=r!Y<
J< yF :
02
Utilityadjustment
from to=HU0-52722-8
03
Deficit or Income after ear -end adjustments
total of Part E, Line 01 and Part H, Line 02
04
Operating subsidy eligibility after year-end adjustments (greater or Part E, Line 02 or
Part H, Line 03
05
Part E. Line 03 of latest form HUD 52723 approved during subject FY
Do not use Part E, Line 03 of this revision
O6
Net adjustments for subject
fiscal year Part H, Line 04 minus Part H, Line 05
07
Utility adjustment enter same amount as Part H. Line 02
O8
Total HUD discretionary adjustments
Part H, Line 06 minus Line 07
09
Unfunded portion of utility adjustment
due to proration
10
Unfunded portion of HUD discretionary adjustment due to proration
11
Prorated utility adjustment
Part H Line 07 plus Line 09
12
Prorated HUD Discretionary adjustment
Part H, Line 08.plus Line 10
Section 3
Remarks (provide part and line numbers)
Part F. Line 01 Utility Adjustmei 2003 $239500
I hereby certify that ati the Information stated herein, as welt as any Information provided In the accompaniment herewith, Is true and accurate,
Warning: HUD will prosecute false claims and statements. Conviction may result In criminal and/or civil penalitles. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729,3802)
Previous edition Is obsolete for PHAIIHA Fiscal Years Page 3 form HUD -52723
beginning M12004 and thereafter (112001)
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2.DATESUBMITTED
Applicant Identifier
May 10, 2004
809775059
11.
TYPE OF SUBMISSION:
A plication
[� Construction
N/A
Preapplicalion
❑ Construction
3. DATE RECEIVED BY STATE
N/A
State Application Identifier
N/A
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Non -Construction
❑ Non -construction
FW7031
S. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
Fayetteville Housing Authority
Fayetteville Housing Authority
Address (give city, county, State, and zip code):
Name and telephone number of person to be contacted on matters involvin
91 North School Ave.
this application (give area code)
Fayetteville, AR 72701
Fredia Sawin
(479)521-3850
6. EMPLOYER IDENTIFICATION NUMBER
NNUU�MMBBER (EIN):
®—'y-"-�-'-�-"-8 1
7. TYPE OF APPLICANT: (enter appropriate letter in box)
51 31 5
A, Slate H. Independent School Dist.
B. County I. State Controlled Institution of Higher Learning
S. TYPE OF APPLICATION:
® New ❑ Continuation ❑ Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate lefter(s) in box(es)
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
A. Increase Award B. Decrease Award C. Increase Duration
G. Special District N. Other (Specify)
D. Decrease Duration Other(specify):
9. NAME OF FEDERAL AGENCY:
Department of Housing 6 Urban Development
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
M1 4 — 8 5 0
"Operating Subsidy eligibility for all
projects currently listed on the
TITLE:
Annual Contributions Contract between
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
the PHA and HUD"
Washington County, AR
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Dale
Ending Date
a. Applicant
b. Project
10/1/0
19/30/05
Washin ton 3rd
Same
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
$
541 , O29
a. YES. THIS PREAPPLICATIONIAPPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant
$
PROCESS FOR REVIEW ON:
c. State
$ 0°
DATE
d, Local
$ 00
b. No. M PROGRAM IS NOT COVERED BY E. O. 12372
[I OR PROGRAM HAS NOT BEEN SELECTED BY STATE
e. Other
$
FOR REVIEW
I. Program Income
$ m
431 67617.
IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
❑Yes If "Yes;' attach an explanation. f[] No
g. TOTAL
$ 972,705 00
D'
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
'
a. Type Name of Authorized Representative
Fredia Sawin
b. Title
Executive Director
c. Telephone Number
(479) 521-3850
d. Signatuof uthorized Representativ
e. Date Signed
05/10/04
Previous Ediffon Usable Standard Form 424 (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
Certification for
a Drug -Free Workplace
• ApplicantName
Fayetteville Housing Authority
Program/Activity Receiving Federal Grant Funding
U.S. Department of Housing
and Urban Development
AR097 Operating Subsidy
Acting on behalf of the above named Applicant as its Authorized Official, 1 make the following certifications and agreements to
the Department of Housing and Urban Development (HUD) regarding the sites listed below:
I certify that the above named Applicant will or will continue
to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the un-
lawful manufacture, distribution, dispensing, possession, or use
of a controlled substance is prohibited in the Applicant's work-
place and specifying the actions that will be taken against
employees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program to
inform employees ---
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the statement
required by paragraph a.;
d. Notifying the employee in the statement required by para-
graph a. that, as a condition of employment under the grant, the
employee will ---
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convic-
tion for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
e. Notifying the agency in writing, within ten calendar days
after receiving notice under subparagraph d.(2) from an em-
ployee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, includ-
ing position title, to every grant officer or other designee on
whose grant activity the convicted employee was working,
unless the Federalagency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
L Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph d.(2), with respect
to any employee who is so convicted ---
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfacto-
rily in a drug abuse assistance or rehabilitation program ap-
proved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs a. thru f.
2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the
HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code.
Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.)
Site A 401 S. Lewis / Site B 10 South Willow / Site C 12th 6 13th Streets
Site J ill North School Avenue
Check here ❑ If there are workplaces on file that are not Identified on the attached sheets.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001.1010,1012; 31 U.S.C. 3729, 3002)
Name of Authorized Official Title
Fredia Sawin Executive Director
• X nature ,r � Date
/A/�- p 0 05/10/04
form HUD -50070 (3198)
ret. Handbooks 7417.1, 7475.13, 7485.1 8.3
Certification of Payments U.S. Department of Housing
and Urban Development
to Influence Federal Transactions Office of Public and Indian Housing
Applicant Name
Fayetteville Housing Authority 111 North School Ave. Fayetteville, AR
Program/Activity Receiving Federal Grant Funding
AR097 Operating Subsidy
The undersigned certifies, to the best of his or her knowledge and belief, that:
(I) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connec-
tion with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
•attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL,
Disclosure Form to Report Lobbying, in accordance with its
instructions.
72701
(3) The undersigned shall require that the language of this
certification be included in the award documents for all subawards
at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
1 hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official
Fredia Sawin
• Signature
Previous edition is obsolete
Title
Executive Director
05/10/2004
form HUD 50071 (3/98)
ref. Handb000ks 7417.1, 7475.13, 7485. 1, & 7485.3