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MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Special Session at
3:30 p.m., Thursday, November 20th, 2003 in Fayetteville City Hall, Fayetteville, AR.
Special Meeting called by Commissioners Randy Coleman and Nancy Bolin
Gary Garton, Chairperson, called the meeting to order.
Commissioners Present: Garton, Watson, Bolin, Richardson, Coleman
Commissioners Absent: None
Others Present: None
Commissioner Garton addressed the issue of office equipment, tabled at the November
board meeting. Commissioner Garton contacted Bromo Wilson, former Fayetteville
Housing Authority Executive Director. Commissioner Garton reported Bromo Wilson
said the computers in question, a Dell Pentium I and two Dell Pentium II computers had
been disposed. Commissioner Bolin requested a notarized affidavit be provided by
Bromo Wilson regarding the disposition.
Commissioner Garton addressed the issue of the Markham Hill proposal presented at the
July board meeting. Commissioner Garton acknowledged he had received a request from
Commissioner Bolin in August to meet with the City of Fayetteville and the Developers.
Commissioner Garton also acknowledged he received a request from Commissioner
Coleman to meet about the proposal before the November meeting. Commissioner
Garton stated there had been no further communication with the Developers or the City
regarding this proposal and he had been waiting to be contacted by the City.
Commissioner Bolin proposed a committee be formed to meet with the Developer and
offered to Chair the committee. Commissioner Watson made a motion to establish the
committee with Commissioner Bolin as Chair. Commissioner Garton seconded the
motion. The motion was passed unanimously.
Commissioner Bolin addressed the issue of the Commissioner nominating process tabled
at the November meeting. Commissioner Bolin clarified the Fayetteville Housing
Authority does not have a nomination policy in place and the nomination process has not
been consistent each year. Commissioner Bolin recommended the Citizen Committee
nomination process established by the City of Fayetteville be adopted by the Fayetteville
Housing Authority.
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A copy of the policy was provided for review. Two items contained in the policy were
questioned by Commissioner Richardson, the residence requirement and term limits.
Following a brief discussion, the Commissioners agreed to table the issue until the
December meeting. Commissioner Bolin will draft a recruiting letter to be sent to Public
Housing tenants. Applications will be returned to the office of the Housing Authority as
has been done in the past.
The Commissioners went into an Executive Session to discuss personnel issues.
4:10 p.m. Meeting adjourned.
ATTEST: a
SECRETARY
THE HOUSING AUTHORITY OF THE
CITY_ OF FAYETTEVILLE, ARKANSAS
Executive Session to discuss personnel issues was rescheduled to Thursday afternoon,
• November 20, 2003 at 3:30 p.m. due to Mr. Garton not being present.
Ms. Bolin requested that she be nominated to chair a committee to investigate further the
Markham Hill Development Proposal. Mr. Hugh Earnest of the City of Fayetteville
asked if the issue could be tabled until further information is obtained on their end of the
deal. Mr. Coleman motioned to table the issue until the next meeting when Mr. Garton
will be present, seconded by Ms. Richardson and approved unanimously.
New Business
Resolution #694 -Resolution Adopting Revised Public Housing Policy -Ms. Bolin asked if
this was a HUD procedure and is there any other implementation plan in place. Ms.
Sawin reviewed the steps already taken by the Housing Authority. Ms. Bolin requested
that Ms. Sawin draw up a written implementation plan as outlined and present it in her
Executive Director's Report at the next regular meeting. Ms. Bolin motioned to approve,
seconded by Ms. Richardson and carried unanimously.
Resolution #695 -Resolution Adopting Revised Public Housing Lease -Mr. Coleman
requested a copy of the lease for review. Ms. Richardson motioned to approve, seconded
by Mr. Coleman and carried unanimously.
Discussion on the current policy to replace commissioners whose term is expiring was
discussed under old business.
Mr. Coleman suggested that if possible to add guests to the agenda so that the
commissioners can be prepared ahead of time. Ms. Richardson stated that it is a public
meeting and they are responsible to hear complaints and sometimes it may be impossible
to add them to.the agenda. It was determined, therefore that if possible, guests should be
added to the agenda and given five to ten minutes to discuss their issues.
There being no further business, the meeting was adjourned.
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