HomeMy WebLinkAbout2003-08-20 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF
THE CITY OF FAYETTEVILLE, ARKANSAS
The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at
8:00 a.m., Wednesday August 20`h, 2003 in the office of the Authority #1 North School
Ave., Fayetteville, AR.
Gary Garton, Chairperson, called the meeting to order.
Commissioners Present: Garton, Watson, Bolin, Richardson, Coleman
Commissioners Absent: None
Others Present: Fredia Sawin, David Land with Lindsey & Co., Adam
Wallworth with the Northwest Arkansas Times.
Minutes of the July 16th, 2003 Regular Meeting were corrected as follows:
1. First paragraph states that the executive board meeting would be held on August
28th., should be changed to July 28th.
2. As a continuation of paragraph number two, Ms. Bolin asked that the following
extension be added. Ms Bolin made a motion, "for a period of one year, all
expenditures over $1,000 be authorized in advance by the Executive Director".
The other Commissioners were not in favor of the motion. Ms Bolin verified the
motion would be placed in the minutes.
3. Paragraph five, regarding the referenced motion, is to be deleted.
Upon acknowledgment of the above corrections the Minutes of the Julyl6th, 2003
Regular Meeting were approved by motion from Ms. Richardson, seconded by Mr.
Coleman, and carried unanimously. -
Mr. David Land with Lindsey and Co. conveyed guidance to the commissioners on how
to read the Balance Sheets and be able to look at certain items of importance to see what
the status of the finances are for the Housing Authority. He also updated them on
changes in the grading system from REAC. These changes will be determined by the
interim rule from HUD concerning the points as to the months of expenditure the
Housing Authority has. The old grading system was based on a one to one month ratio.
The new grading system will be based on a one to six month ratio. The more months of
expenditures you have the better your grade will be. It was explained that the
expenditure month funds is the money that you have available to cover expenses without
receiving any funds from HUD. He reported that possible cuts in operating funds and
administrative fees may be coming for both Public Housing and Section 8.
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PAGE 2 AUGUST 20TH, 2003
Ruth King with the Highrise Ramblers, (resident of Hillcrest Towers) advised that their
group would like to ask for the Board's assistance to help raise donations for the Senior
Angel Tree for Nursing Homes and Adult Day Care. She passed around pictures and
described how this project has been very supported in the previous years. The
Commissioners displayed their thanks for Ms. King's presentation and proposed that the
Board would be very pleased to help in giving and soliciting donations for such a good
cause.
The July Financial Statement was approved by motion from Ms. Richardson, seconded
by Ms. Watson, and carried unanimously.
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 4/01/03 — 8/31/03. Resolution No. 685 was approved by
motion from Ms. Bolin, seconded by Ms. Richardson, and carried unanimously.
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN NON -
EXPENDABLE EQUIPMENT THAT WAS JUNKED. Resolution No. 686 was
approved by motion from Ms. Richardson, seconded by Ms. Bolin, and carried
unanimously.
Ms. Bolin made a motion that the Resolution No. 687 be tabled until the Board could
meet in executive session to review its content. Mr. Garton concluded that this motion
would die for lack of a second.
RESOLUTION APPROVING ANNUAL SALARY INCREASES. Resolution No. 687
was approved by motion from Mr. Coleman, seconded by Mr. Garton, the tallied I votes
were four and one nay vote from Ms. Bolin.
Ms Bolin wanted the minutes to reflect that she opposed Resolution No. 687. She stated
she would be in favor of a 10% salary increase for those promoted. She clarified that it
was her feeling that because of Ms. Sawin's limited qualifications, according to the
Executive Director's job description; she opposed the amount' of her salary increase in the
Resolution. She opposed giving raises because of additional funds made available when
the former E. D. retired and not based on merit. Ms Bolin also wanted it to be noted in
the minutes that at a previous meeting, she made recommendation to hire a Family Self -
Sufficiency Case Worker for Public Housing to utilize these funds.
RESOLUTION ACCEPTING AN ADDITIONAL 35 VOUCHERS TO THE EXISTING
SECTION 8 VOUCHER PROGRAM. Resolution No. 688 was approved by motion
from Ms. Bolin, seconded by Mr. Garton, and carried unanimously.
•
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• PAGE 3 AUGUST 20TH, 2003
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RESOLUTION APPROVING OPERATING BUDGET REVISION FOR PUBLIC
HOUSING FOR PERIOD ENDING 9/30/03. Resolution No. 689 was approved by
motion from Ms Richardson, seconded by Mr. Garton, the tallied I votes were four and
one nay vote from Ms. Bolin based on her previous comments.
Ms. Richardson briefly discussed her anticipation to proceed with the idea from Mr. Jesse
Westover from HUD of the possibility of having an assessment of all our Public Housing
properties done by an architectural engineering firm. Ms. Sawin was asked to get an
estimated cost per unit to be presented at the next meeting.
Ms. Richardson asked that a time be scheduled for a tour for all Board members who
wish to see the current state of our four housing sites. Those Board members who are
employed, would need to look at their schedules to set up the appropriate time.
Mr. Garton presented to the Board a proposed project from Markham Hill Development ,
LLC. This proposal is to build for the Fayetteville Housing Authority approximately 130
new residential living units. These new units will replace existing units which are
currently located in the facility known as Hillcrest Towers. The goal of the new
development will be to offer affordable housing at virtually no change in cost to existing
residents while simultaneously creating a quality living facility that reflect the quality of
life other residents of Fayetteville have come accustomed to. After discussion, it was
determined by all Board members that no decisions would be made until the cost
numbers for this project be presented . Ms. Sawin was instructed to investigate the
avenues as to how the sale of a public housing facility could be accomplished.
There being no further business, the meeting was adjourned.
ATTEST:
SECRETARY
THE HOUSING AUTHORITY OF THE
CITY • F FAYETTEVILLE, ARKANSAS
CHAIRPERS S N
FAYETTEVILLE HOUSING AUTHORITY
#1 NORTH SCHOOL AVE.
FAYETTEVILLE, AR 72701
PH: (479) 521-3850 FAX: (479) 442-6771
EXECUTIVE DIRECTOR'S REPORT
August 20, 2003
1. Work is being done here at Hillcrest Towers to improve the outside
look and overall eye appeal. New flower beds have been built in the
front along with a water feature. The tenants have planted flowers in
these new beds and in the ones located in the back. Brush has been
cleared, dead trees have been cut and hedge planted in the back by the
brick wall. The tenants asked for a sidewalk to connect to the other
existing sidewalks to create a walking circle, this has been completed.
2. Future plans are to dress up the beds in front (where the red plum trees
are located) with plants and small hedges. Repaint the parking spaces.
Put white gravel under the new hedges along the back brick wall.
Grass will be planted under the pear trees. Etc.
3. The Public Housing has mailed out letters to all tenants concerning
the guidelines on the Community Service rule, which was mandated
by Congress. This mandate is regulated to begin on October 1S`, 2003
and will affect all Public Housing tenants who are not elderly (65 or
older), disabled, working over 20 hours per week, or in a job training
program. The eligible tenant will need to complete 8 hours of
community service (volunteer service) per month. The HUD
regulations stipulate that if a tenant does not fulfill this guideline, the
Public Housing Authority lease will be terminated.
4. The Fayetteville Housing Authority has received word from HUD that
the Capital funds for 2003 will be cut by about 20%. This means that
we will receive $63,000 less than last year's amount. However, there
will be additional funds available to those Housing Authority's who
have completed and dispensed there previous years funds on time
Our Housing will be eligible for these funds but how much this will
be is not known.
RESOLUTION NO. 685
RESOLUTION TO CHARGE OFF DELINQUENT ACCOUNTS OF FORMER
TENANTS FOR PERIOD 04/1/03 -08/31/03
A resolution of the Board of Commissioners of the
Fayetteville Housing Authority authorizing the charge off of
delinquent accounts of certain former tenants in the AR 97-1 & 2
Housing Projects for period of April 1, 2003 Thru August 31,
2003.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS THAT:
Accounts in the amount designated, due from the former
tenants listed on the attached sheets are hereby authorized to be
charged off.
PASSED AND APPROVED THIS caD44 DAY OF
ATTEST:
SECRETARY
2003
TH: HOUSING 4UTHORITY OF
CI i •F FAYfl�y I+LE, AR
1 J. 111717,11litii
CH
•
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•
ATTACHMENT TO RESOLUTION 685
CHARGE OFF OF FORMER TENANTS DELINQUENT ACCOUNTS
04/01/03 - 08/31/03
APT.
NAME
RENT
OTHER
TOTAL
1 1 1 1 1 CO11 1 1 1 1 ra
1 1 1 1 1 1 1 1 1 1 1 1 cornorn.l
LnaocoId, NNrnrn000.lo.l
N N N N N N N fn
Jennifer Roach
0.00
53.00
53.00
Tiffany Keith
798.00
250.00
1,048.00
Samuel Thomas
1,211.00
493.00
1,704.00
Angela Speakman
48.00
380.00
428.00
Robin Burkart
0.00
314.50
314.50
Sandra Cleary
125.00
240.00
365.00
Melinda Reed
297.00
227.00
524.00
Angela Swanepoel
0.00
604.50
604.50
Adamma Jackson
0.00
395.50
395.50
Cory Cordero
54.00
178.00
232.00
Daniel Saenz
0.00
523.00
523.00
Karol Elston
17.00
257.00
274.00
Rita Carter
0.00
134.00
134.00
Rowena Rankin
0.00
188.00
188.00
Roger Kranich
0.00
25.75
25.75
Darryl Niman
0.00
37.00
37.00
Jacqueline Warford
10.00
211.00
221.00
TOTALS
2,560.00
4,511.25
TOTAL 7,071.25
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1
RESOLUTION NO. 686
RESOLUTION AUTHORIZING THE WRITE-OFF OF CERTAIN
NON -EXPENDABLE EQUIPMENT THAT WAS JUNKED.
WHEREAS, the HUD Manual 7510.1 provides for the write off of
certain non -expendable equipment that is junked, and
WHEREAS, the most recent list of equipment that has been declared
not in working order and non -repairable and has been junked needs
to be written off.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
FAYETTEVILLE HOUSING AUTHORITY, that the attached list of
equipment be written off the property ledger of the Fayetteville
Housing Authority.
(see attached list for equipment.)
PASSED AND APPROVED THIS .0k QDAY OF
2003.
THE HOUSING AUTHORITY OF THE CITY
OF FA9YETTEVIL'�• ARKANSAS
�_
CHAIRPERSO
ATTEST:
SECRETARY
•
•
•
ATTACHMENT TO RESOLUTION NO. 686
LIST OF EQUIPMENT TO BE WRITTEN OFF
DWELLING EQUIPMENT PROPERTY LEDGER NO. #1465.1
ITEM
NO. DESCRIPTION / PROPERTY
273 Brown Gas Range
425 Kenmore Refrigerator
538 Hot Point Refrig.
298 Brown Gas Range
491 Kenmore Refrigerator
93 Brown Elec. Range
464 Hot Point Refrig.
472 Kenmore Refrigerator
289 Brown Gas Range
314 Brown Gas Range
594 Hot Point Refrig.
402 Kenmore Refrigerator
SERIAL NUMBER
3V40486
0948607895
RA -318169
3V40503
0526097271
NF -62028
SA -344681
S-62033231
D660037
D660020
AS750365
S-60240003
TOTAL
MAINTENANCE EQUIPMENT PROPERTY LEGDER NO. #1475.2
AMOUNT
$ 229.30
371.00
333.00
224.25
371.00
211.00
333.00
371.00
229.30
224.25
377.00
371.00
$ 3645.10
$ 0.00
•
RESOLUTION NO. 687
RESOLUTION APPROVING ANNUAL SALARY INCREASES •
WHEREAS, the Approved budgets for the Housing
salary increases for certain personnel:
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
FAYETTEVILLE HOUSING AUTHORITY the regular annual
salaries listed below are approved effective July
NAME & POSITION PRESENT
SALARY
Fredia Sawin
Executive Director $39,490
Laura Higgins
Administrative Assistant
& Section 8 Director
33,830
Kyra McCown
Public Housing Director 28,100
Alexia Myer
Section 8 Assistant
& Inspector
Debra L. Jones
(public Hous. Asst & Inspector
Karen K. Stacy
Rec/Sec
Mikeal Atwell
Maintenance Working Foreman
Lynn Smith
Maint-Mechanic
David J. Butt
Maint-Mechanic
Rick Durham
Maint Aide A
nAn
flA1I
Robert R. Waller
Maint Aide B
Night Watchmen
20,800
20,550
18,720
31,160
23,030
22,050
19,430
18,530
15,200
Authority allows for
COMMISSIONERS OF THE
increases of
24th, 2003.
PROPOSE SALARY
$47,000
37,330
31,600
20,800
22,150
20,320
34,660
25,110
23,550
21,510
20,030
17,280
PASSED AND APPROVED THIS o&f 4DAY OF A o 2003
•
ATTEST;
SECRETARY
TH:• OUSING
CI i FAY
UTHORITY OF THE
LE, ARKANSAS
CHAIRPER
•
•
•
RESOLUTION NO. 688
RESOLUTION ACCEPTING AN ADDITIONAL 35 VOUCHERS TO THE
EXISTING SECTION 8 VOUCHER PROGRAM
WHEREAS, the Housing Authority of the City of
Fayetteville operates its Section 8 Existing Housing
Voucher Program within the guidelines set forth by the
Department of Housing and Urban Development, and
WHEREAS, the Department of Housing and Urban
Development, Little Rock office advised the Fayetteville
Housing Authority that 35 vouchers were available to the
Housing. Authority as a result of 35 site based multi-
family assisted units at Grandview Apartments, 401-A
West 24th St., Fayetteville, AR were being converted to 35
based vouchers.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY:
The Fayetteville Housing Authority accept 35 tenant based
vouchers into the Section 8 Program. ✓�
PASSED AND APPROVED THIS a0 + DAY OF AMWA-2003
ATTEST:
SECRETARY
TH
OF
HOUSING A THORITY OF THE CITY
ETTEVI A KANSAS
CHA PERS
Fc5-19-2003_ 145_5 LINDSEY COMPANY
and Urban Development
Approving Operating Budget of Calculation o Office of Public and Indian Housing
Performance Funding System Operating Subsid RESOLUTION NO. 689
1 501 268 5175 P.02
Publicreporti gburdenforauacaaedbnafinformationlsestlrnnatedtoaverage15ninutesperresponse,indutangthethrebrroHowknjin:Action%eeatchiigexisting
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Nfonnadon. fiend comments ramming pre burden estimate
4
other aspect of this Cegecton of li gertnallon, including suggestions for reducing this burden, to the Reports Management Olfiner, Papaws*Reduction Project
-0028), Office oftrdormation Technology, U.S, Depanmentof Housing and Urban Development, WasNngton, D.C. 20410-3600. This agency may notcdll/t thisdon, and you are not required to complete this form, unless it displays a currently valid 0M8 nu
Central mber.
not send this form to the above address.
Acting on behalf of the Board of Commissioners of the below -named Public Housing Agency (PHA)/Indian Housing Authority (IMA), as
its Chairman, 1 make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding
the Board's approval of (check one or more as applicable):
Pd
x
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
(date).
08/20/03
I certify on behalf of the: (PHA/IHA Nano) FAYETTEVILLE HOUSING AUTHORITY
that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
Proposed budget expenditures are necessary in the efficient and economical operadon of the housing for the purpose of serving low-
iiincome residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law; '
7. The PHA/IHA will comply with the wage tate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHA/174A will comply with the requirements for access to records and audits under 24 CFR 968.110(1) or 24 CFR 905.120(g); and
9. The PHA/IHA will comply with the requirements for the reexamination .of family income and composition under 24 CFR 960.209.
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any information provided in he accompaniment herewith. is true and accurate.
Warning: MUD wit prosecute laise calms an* statements. Constar may result In iminat awe: cmt p 'es. (18 .S.C.1001,1010,1012:31 U.S.C. 3729.3802)
Bond O airmsts Hama (qpo)
ary Garton
it ewio.n is nhca ore
rot
08/20/03
form MUD -52574 (10195)
OPERATING BUDGET
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
«1_t.t. 111; 1.711.1.
OMB Approval No 2577-0026 (exp 10131/97)
Public reporting burden for This collection of Infomation Is estimated to average 116 hours per response, Including the limo reviewing Instructions, searching existing data
0urns, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding This burden estimate or any other aspect
Ihis collodion of information, Including suggestions for reducing this burden, to the Reports Management Officer, Office of information Polities and Systems, U.S. Department
of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C.
ZeaUJ. uo nor sent ma wmpmwa mi a r,11 01111121 M, Wo o.....
a.
Type
1 1
of Submission
Orig. Rev. No[
I
1 ]
b. Fiscal Year Ending
September30, 2003
c. No.
[X]
of months
12 mo.
(check
[ ]
one)
Other
d. Type of
01 [X] PHA/IHA
HUD assisted project(s)
-Owned Rental
Housing
e.
Name
oI Public Housing Authority (PHA/IHA)
Fayetteville Housing Authority
021 ] INA Owned Mutual Help Homeownership
03 [ 1 PHA/IHA Leased Rental Housing
I. Address (City, State, Zip code)
#1 North School Avenue
Fayetteville, AR 72701
04 [ ] PHA/IHA Owned Tumkey III Homeownership
051 ] PHA/IHA Leased Homeownership
g. ACC Number
FW7031
h. PAS/LOCCS ProJecl No.
AR097001035
I. HUD Field Office
Little Rock, AR
1. No. of Dwelling Units
252
k. No. oI Unit Months
Available
3024
m. No. of Projects
2
Actuals
Last Fiscal
1 x 1 Estimates
1 10r Actual
Requested Budget Estimat s
Yr.
Current Budget Yr.
PHA/IHA Estimates
HUD Moditcatbns
Line
Awl
2001
2002
Amount
Amount
No.
No.
Description
(1)
PUM
(2)
PUM
(3)
PUM
(4)
(To Nearest $10)
(5)
PUM
(6)
(To Nearest $10)
(7)
Home
010
Buye
7710
s Monthly Payments For:
Operating Expenses
0.00
0.00
0.00
020
7712
Earned Home Payments Account
0.00
0.00
0.00
030
7714
Nonroutine Maintenance
Reserve
0.00
0.00
0.00
040
Total
Break -Even Amount
(sum of 010, 020 & 030)
0,00
0.00
0.00
0
'50
7716
Excess (or Deficit)
In
Break -Even Amount
0.00
0.00
0.00
0
7790
Home Buyers Monthly
Payments - Contra
0.00
0.00
0.00
Operating
070
3110
Receipts
Dwelling
Rentals
89.50
109.27
98.11
296,690
080
3120
Excess
Utilities
1.14
0.99
1.27
3,840
090
3190
Nondwelling Rentals
0.00
0.00
0.00
0
100
Total
Rental Income
(sum of Ilnes 070, 080, and 090)
90.64
110.26
99.38
300,530
110
3610
Interest on General
Fund Investments
2.59
3.61
0.91
2,750
120
3690
Other Operating Receipts
10.13
11.31
15.99
48,360
130
Total
Operating Income
(sum of lines 100, thru 120)
103.36
125.18
116.28
351,640
Operating
140
4110
Expenditures
-Administration:
Administrative Salaries
22.77
25.17
25.37
76,710
150
4130
Legal
Expense
2.88
3.64
0.66
2,000
160
4140
Staff Training
0.00
0.00
0.00
0
170
4150
Travel
1.85
2.96
1.92
5,800
180
4170
Accounting Fees
0.27
3.40
2.15
6,490
190
4171
Auditing
Fees
0.00
0.33
0.38
1,150
200
4190
Other Administrative
Expenses
3.97
8.19
4.27
12,900
210
Total
Administration Expense
(sum of 140 thru 200)
31.74
43.69
34.74
105,050
Tenant
Services:
220
4210
Salaries
0.00
0.00
0.00
0
230
4220
Recreation, Publications and Other Services
0.00
0.00
1.93
5,850
240
4230
Contract Costs - Training end Other
0.00
0.00
0.00
0
250
Total
Tenant Services Expense
(sum of 220 thru 240)
0.00
0.00
1.93
5,850
Utilities:
260
4310
Water
9.83
11.57
10.37
31,360
270
4320
Electricity
14.79
13.72
14.03
42,430
280
4330
Gas
17.73
19.91
15.46
46,760
90
4340
Fuel
0.00
0.00
0.00
00
4350
Labor
0.00
0.00
0.00
310
4390
Other utilities expense
11.25
13.23
11.88
35,940
320
Total
Utilities Expense
(sum of line 260 thru Line 310)
53.60
58.43
51.75
156,490
Previous editions are obsolete
Page 1 of 4
form HUD -52564 (3/95)
ref. Handbook 7475.1
Name of PHNIHA
. Fayetteville Housing Authority
Fiscal Year Ending
September 30, 2003
'
Line
No.
Acct.
No.
Description
(1)
Actuals
Last Fiscal
Yr.
2001
PUM
(2)
1 x 1 Eslfrnales
1 1 or Actual
Current Budget Yr.
2002
PUM
(3)
Requested Bud
el Estimates
PHNIHA Estimates
HUD Modifications
PUM
(4)
Amount
(To Nearest $10)
(5)
PUM
(6)
Amount
(To Nearest $10)
Ordinary
330
Maintenance
4410
and Operation:
Labor
-
32.08
36.59
39.82
120,420
340
4420
Materials
24.25
30.09
29.71
89,830
350
4430
Contract Costs
49.18
52.21
46.40
140,320
360
Total
Ordinary Maint & Operation
Exp (lines 330 to 350)
105.51
118.89
115.93
350,570
Protective
370
4460
Services:
Labor
12.60
15.17
15.46
46,750
380
4470
Materials
0.00
0.00
0.00
0
390
4480
Contract Costs
0.00
0.00
0.00
0
400
Total
Protective Services Expenses
(lines 370 to 390)
12.60
15.17
15.46
46,750
General
410
Expense:
4510
Insurance
12.57
14.64
17.58
53,170
420
4520
Payments In Lieu of Taxes
6.51
4.76
14,400
3.70
430
4530
Terminal Leave Payments
0.54
0.00
0.00
0
440
4540
Employee Benefits Contributions
23.27
28.90
33.44
101,110
450
4570
Collection Losses
9.30
11.57
7.12
21,530
460
4590
Other General Expense
4.58
4.96
0.00
0
470
Total
Total General Expenses (sum
of lines 410 to 460)
66.58
. 62.90
190,210
53.96
480
Total
Rout. Exp.(sum
of 210,250,320,360,400,
and 470)
257.41
302.76
282.71
'854,920
Rent
490
for
4710
Leased
Rent
Dwellings:
to Owners of
Leased
Dwellings
0.00
0.00
0
0.00
500
Total
Operating Expense
(sum
of lines 480 and 490)
257 41
302.76
282.71
854,920
n
Pi 0
outlne
4610
Expenditures:
Extraordinary
Maintenance
12.56
16.53
16.20
49,000
520
7520
Replacement of Equipment
3.53
1.73
5 230
0.00
530
7540
Betterments and Additions
0.00
3.08
9,300
0.00
540
Total
Nonroutine Expend.
(sum
lines 510, 520, and 530)
12.56
20.06
21.01
63,530
550
Total
Operating Expenditures
(sum
of lines 500 and 540)
269.97
322.82
303.72
918,450
PrIo
560
Year
6010
Adjustments:
Prior
Year Adjustments
Affecting
Residual
Receipts
0.00
0
0.00
0.00
Othe
570
Expenditures:
Deficiency
In Residual
Receipts
at End of
Prior F Y
0.00
0.00
0.00
0
580
Total
Operating Expenditures,
other expend.(line 550
Including
+ or
-
prior year
line 560 plus
adJ and
line 570)
269.97
322.82
303.72
918,450
590
Residual Receipts (or
and prov. for oper. res
Deficit)
(line
130
before HUD
minus
Contrib.
line 580)
-166.61
-197.64
-187.44
(566,810)
HUD
600
Contributions:
8010
Basic
Annual Contrib.
Earned-Leased:Current
Year
0.00
0
0.00
0.00
610
8011
Prior Year Adjustments
-(Debit)
Credit
0.00
0.00
620
Total
Basic Annual Contribution
(line 600 plus line 610)
0.00
0
0.00
0.00
630
8020
Contrib Earned -Op. Sub.:Cur
Yr(before year-end adj)
175.46
172.99
523,122
162.06
640
Mandatory PFS Adjustments
(net):
0.00
0.00
11.37
34,378
650
Other (specify): Unfunded
0.00
0.00
0.00
0
660
Other (specify):
0.00
0.00
0.00
0
670
Total Year-end Adj./Other
(lines 640 thru 660)
0.00
0.00
11.37
34,378
680
8020
Total Oper. Sub. -cur. yr.(line 630 + or
line 670)
162.06
175.46
184.36
557,500
690
Total
HUD Contributions
(sum of line 620 and 680)
162.06
175.46
184.36
557,500
700
Residual
line
690)
Receipts
Enter
(or Deficit)
here and on
(sum of
line 810
line 590 plus
-4.55
-22.18
-3.08
(9,310)
•
Previous editions are obsolete
Page 2of4
form HUD -52564 (3/95)
ref. Handbook 7475.1
Name of PHMHA
Fayetteville Housing Authority
Fiscal Year Ending
September 301 2003
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve
PHA/IHA Estimates
HUD Modifications
Fund
Balance
Part I Maxl.Oper. Res. -End of Current Budget Year
740
2821
PHA/IHA-Leased
50%
of Line
480,
column
Housing
-Sec.
5,
form
23 or 10(c)
HUD -52564
Comments:
Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance In an effort to make budgeting more compatible to the FDS.
We appreciate your opinions and comments on this matter.
The 9/30/01 Expendable Fund Balance was calculated from the Audited FDS.
PHA / IHA Approval Name Fredia Sawin
Tale Executive Director
Signature Date
Field Office Approval Name
Title
Signature Date
Previous editions are obsolete
form HUD -52564 (3/95)
Page 3 of 4 ref. Handbook 7475.1
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Extendable
Fund
Balance
at End of
Prev FY -Actual
for 09/30/01
124,105
790
Income/Expence
x
Difference -Current Budget Yr (check one)
Estimated for FYE 09/30/02
10,970
Actual
for FYE
800
amendable Fund Balance of Current Budget Yr (check one)
x Audited 09/30/02
135,075
Un -audited
810
Estimated Income/Expense
Enter Amount
from
Difference 09/30/03
line 700
(9,310)
810b
Fixed
Enter
Assets
Replacements/Betterments
Additions
above Cap Policy
14,180
820
Estimated
(Sum of lines
Expendable Fund Balance End of Req, Bud Yr 09/30/03
800 and 810)
139,945
830
Total
Estimated
Projected
Number
Operating
of Months
Expense Per
Expendable
Month
Fund
Balance Req Bud Yr.
75,356
1.86
Comments:
Lindsey and Company Inc. has replaced Operating Reserves on the Operating Budget with
Expendable Fund Balance In an effort to make budgeting more compatible to the FDS.
We appreciate your opinions and comments on this matter.
The 9/30/01 Expendable Fund Balance was calculated from the Audited FDS.
PHA / IHA Approval Name Fredia Sawin
Tale Executive Director
Signature Date
Field Office Approval Name
Title
Signature Date
Previous editions are obsolete
form HUD -52564 (3/95)
Page 3 of 4 ref. Handbook 7475.1
•
•
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a $
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September 30, 2003
Equipment Requirements
Requested Budget
e
14- g
c
Q m..
W as
_
0 0 0 0 0 0 0 0 0
m m w w w w w w w
�/+ ej
w
0 0
w 01
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tri
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Locality
#1 North School Avenu Fayetteville, AR 72701
Ext amdinary Maintenance and Betterments & Additions (Exckiding.Equipment Additions) [
Requested Budget Year
Pemerd
Complete
Year End
6
ee
o 0 Qp 0 0 0 8pp
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Local Housing Authority
Fayetteville Housing Authorky
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E:CCa C to C3
O
i
1--
3 a Z
fJ n O N 0 I mi
. Operating Budget
Schedule of Administration
:xpenses Other Than Salary
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp 10/31/97)
Public Reporting Burden for this collection of Information Is estimated to average 1.0 hour per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden or any other aspect of this collection of Information, Including suggestions for reducing
this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban
Development, Washington, 11 C. 20410-3600 and to the the Office of Management and Budget, Paperwork Reduction Protect (2577-0026)
Washington, D.C. 20503. Do sent this completed form to either of the above addressees.
Name
of Housing
Fayetteville
Authority:
Housing
Authority
Locality:
#1 North
Fayetteville,
School Avenue
AR 72701
Fiscal
Year
September
End:
30. 2003
(1)
Description
(2)
Total
(3)
Management
(4)
Development
(5)
Section 8
(5)
Other
1
Legal
Expense
2000
2000
0
0
0
2
Training
(Computer Software
& Management
Training)
0
0
0
0
0
3 Travel
Trips
to
Conventions
and Meetings
(list and provide justification)
0
0
0
0
0
4 Other
Travel:
Outside
Area of
Jurisdiction
5800
5800
0
0
0
5 Within
Area of
Jurisdiction
0
0
0
0
0
6
Total
Travel
5800
5800
0
0
0
' 7
Accounting
6490
6490
0
0
0
8 Auditing
1150
1150
0
0
0
Sundry
9 Rental of Office Space
0
0
0
0
0
10 Publications
2900
2900
0
0
0
11 Membership Dues and Fees
(list organization and amount)
900
900
0
0
0
12 Telephone, Fax, Electronic Communications
1600
1600
0
0
0
13 Collection
Agent Fees and Court Costs
600
600
0
0
0
14 Administrative
Services
Contracts
(See Summary
Below)
1600
1600
0
0
0
15
Forms,
Stationary
and
Office Supplies
3500
3500
0
0
0
16
Other Sundry Expense
(provide
breakdown)
1800
1800
0
0
0
17
Total
Sundry
12900
12900
0
0
0
18
Total
Administration
Expense Other
Than Salaries
28340
28340
0
0
0
#14. Fiscal Agent Fees $550. Balance for Computer Services.
To the best of my knowledge, all the Information stated herein, as well as any information provided In the accompaniment herewith, Is
true and accurate.
Iaming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
8 U.S.C. 1001, 1010, 1012; U.S.C. 3729, 3801)
Signature of authorized representative & Date:
X
Page 1 form HUD -52571 (3/95)
ref Handbook 7475.1
• Salary & Wage Estimation Chart for 2003 Revision
•
•
Old 22 pay pds New 4 pay pds PH
Position Old New 2003 2003 Proration
ED
Admin Asst/S8 Dir
PH Dir
S8 Asst/Inspector
PH/ Asst Insp.
Rec/Sec
39490 47000 33414.62
33830 37330 28625.38
28100 31600 23776.92
20800 20800 17600
20550 22150 17388.46
18720 20320 15840
7230,77
5743.08
4861.54
3200.00
3407.69
3126.15
50%
20%
100%
0%
100%
0%
Aug & Sep 03 Total 4 pay pds PH Pro Rated to Include in 03 Revision
July 03 same as June Per E D plus back pay July Projection
Back Pay
June YTD
Total Public Housing for 2003 Projection
Maint WF
Maint- Mech A
Maint Mech A
Maint Aide A
Maint Aide B
Aug & Sep 03
Night Watchman
Night Watchman
Night Watchman
Aug & Sep 03
31160 34660 26366.15
23030 25110 19486.92
22050 23550 18657.69
19430 21510 16440.77
18530 20030 15679.23
5332.31
3863.08
3623.08
3309.23
3081.54
100%
100%
100%
100%
100%
Total 4 Pay pds PH Pro -Rated to Include in 03 Revision
July Projection
June YTD
Possible Overtime Est.
Total Public Housing for 2003 Projection
15200 17280
15200 17280
15200 17280
12861.54
12861.54
12861.54
2658.46
2658.46
2658.46
100%
100%
100%
Total 4 Pay pds PH Pro -Rated to Include in 03 Revision
July Projection
June YTD
Possible Overtime Est.
Total Public Housing for 2003 Projection
2003 New
Pro rated
3615.38
1148.62
4861.54
0.00
3407.69
0.00
13033.23
4010.92
1231.00
58434.46
76709.61
5332.31
3863.08
3623.08
3309.23
3081.54
19209.23
9296.77
• 90910.51
1000.00
120416.51
2658.46
2658.46
2658.46
7975.38
3413.77
34862.57
500.00
46751.72
2003 old
& New Total
40645.38
34368.46
28638.46
20800.00
20796.15
18966.15
31698.46
23350.00
22280.77
19750.00
18760.77
15520.00
15520.00
15520.00
•
•
•
Number of Months Expendable Fund Balance
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