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HomeMy WebLinkAbout2003-05-21 - Minutes - ArchiveMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., Wednesday May 21st, 2003 in the office of the Authority #1 North School Ave., Fayetteville, Arkansas. Pat Watson, Vice Chairperson, called the meeting to order. Commissioners Present: Watson, Clinehens, Bolin, Richardson Commissioners Absent: Garton Others Present: Bromo Wilson, Fredia Sawin, Randy Hoeschen (Ledford Engineering & Planning LLC), Marie Terrell (Hillcrest Towers Tenant) and Randy Coleman (M & N Augustine Foundation) Ms. Watson introduced Ms. Marie Terrell, a tenant of Hillcrest Towers, and her reason for being present. Ms. Terrell conveyed that she was very pleased to be here and given an opportunity to express her views. I read in the paper thirty five years ago that our govemment was going to build this highrise building. It would be built for older people who all their lives have paid their taxes and later in life their planned retirement would fall through the cracks. I came here to be near my son. I rented a small house for $575 per month plus utilities totaling up to around $700 per month. This took all my spending money. The rent structure here at Hillcrest Towers is good. I like the extra money. Things have changed, we get a different clientele. The place is ugly and not as pretty as it once was. We have criminals and immorality here. I do not want to put people out. What bothers me are the petty thieves, like family members or friends who visit and take things from our balconies. Fredia does a good job of putting out and evicting the problem tenants. I am sorry to be so critical. There are so many younger people living here, they out number the elderly. I would like to see more elderly. Maybe if the City could get the word out and make this place a lot nicer and more inviting, we could lure more elderly tenants. Ms. Bolin expressed, to Ms. Terrell, we appreciate your opinion. The Mayor contacted our board about your letter and relayed the message to us Hopefully, by summer time, things will be done. Ms. Terrell concluded that she is 80 years old and worries about the other elderly women who pay too much rent and want a good place to live. • Page 2 May 21, 2003 Ms. Bolin pointed out that the Apnl 16th, 2003 minutes needed to be corrected to acknowledge that Mr. Garton recused himself from the vote to accept the Johanson Consulting Firm's proposal to complete the Housing Authority management assessment. • • Ms. Richardson made a motion that the minutes be approved as corrected. The Minutes of the April 16th, 2003 Regular Meeting were approved by motion, seconded and carried unanimously. The April, 2003 Financial Statement was approved by motion, seconded and carried unanimously. Mr. Randy Hoeschen with Ledford Engineering and Planning briefly described the contents of the PHA plan. This plan had been presented to the board members prior to this meeting, for their review. Discussion between the board and Mr. Hoeschen involved the reflections of the Housing Authority Policies and Grievance procedures. The lead based paint compliance. The acknowledgment that the five year plan has four optional years that can be changed if need be. The Deconcentration Rule, mixing higher income tenants with lower income tenants. The advertisement for a public heanng and the tenant meeting to get input on the proposed plan. The PHA goal to apply for more Section 8 Rental Assistance Vouchers in the near future. The relinquishment that there is no cooperative agreement with the Tanif Agency. The board approved plan is due in July. After it is reviewed by the board and passed, it will be taken to the Mayor of Fayetteville for his signature and then mailed on to the HUD office for their approval. PHA CERTIFICATION OF COMPLIANCE WITH THE PHA PLAN AND RELATED REGULATIONS. Resolution No. 684 was approved by motion, seconded and carried unanimously. Ms Bolin presented to Mr. Wilson a grant, which she composed, applying for a FSS Coordinator funds, through the Housing and Urban Development, for the Section 8 Rental Assistance program. This grant will need to be signed by the Executive Director and mailed to HUD by the deadline of May 30`h, 2003. The funds from this grant will cover the salary of an FSS Coordinator person for up to one year. This program has been in place at Benton County for quite some time. The Siloam Springs Housing Authority uses their FSS worker for a number of different things. Ms Sawin conceded that this would be a good start to get this program going and maybe eventually work into the homeownership program also. Ms. Richardson presented to Mr. Charles Chinehens a framed certificate which recognizes his twelve plus years on the board and his outstanding service as a commissioner. Page 3 May 21, 2003 Mr. Clinehens conveyed his appreciation and gratitude for receiving this very nice certificate. Ms. Watson along with the other board members thanked Mr. Randy Coleman for being present and sharing in this occasion. Mr. Coleman relayed that it will be hard to fill Mr. Clinehens shoes but he is very grateful for the opportunity to serve on this board and will try to be an impact for this team. Our missions and goals at the M & N Augustine Foundation are to move from one level to another to serve our clients. Our foundation is involved in programs relating to the disability act, headstart families and support to those in need. We also support the Father Get Involved Program which helps fathers get to know their children and are very pleased to pay their child support. On June 14`s, 2003 there will be a Dad and Kids Day held at the Expo Center and we will work together to make this an impact. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS CHAIRPERS ATTEST: SECRETARY O • • • U.S. Department of Housing and Urban Development Office of Public and Indian Housing RESOLUTION NO. 684 PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning 10 / 0 3 , hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development (HUD) in connection with the submission of the Plan and implementation thereof I. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page I of 3 • • • U.S. Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low- or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: • Baseline law enforcement services for public housing developments assisted under the PHDEP plan; • Consortium agreements between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; • Coordination with other law enforcement efforts; • Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and • All crime statistics and other relevant data (including Part I and specified Part H crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 • • • U.S. Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Fayetteville Hsg. Auth. PHA Name AR097/1 81 PHA Number Signed/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3