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HomeMy WebLinkAbout2002-10-16 - Minutes - Archive• • • MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS The Housing Authority of the City of Fayetteville, Arkansas met in Regular Session at 8:00 a.m., Wednesday October 16th, 2002 in the office of the Authority ?/1 North School Ave., Fayetteville, Arkansas. Janet Richardson, Chairperson, called the meeting to order. Commissioners Present: Richardson, Watson, Childress, Garton, Clinehens Commissioners Absent: None Others Present: Bromo Wilson, Fredia Sawin Hugh Earnest (Fayetteville Urban Planning), Yolanda Fields (Director of Fayetteville Community Development) The Minutes of the September 18th, 2002 Regular Meeting were approved by motion, seconded, and carried unanimously. Mr. Hugh Earnest with the Fayetteville Urban Planning is present to invite the board and the Fayetteville Housing Authority staff to attend a meeting of the Public Facilities Board. Also invited and expected to attend will be Yolanda Fields with the Fayetteville Community Development, Jesse Westover of the HUD staff, and Jim McCord also with Fayetteville Urban Planning. Topics of discussion will include Public Housing extra funding and objectives of city planning for Community Development and community interest for future projects. Mr. Earnest also asked that the board and Mr. Wilson invite any agency or group that would spark any interest and give guidance. Mr. Earnest gave notice to the board and Fayetteville Housing Authority that the tentative date for this meeting will be November 14th, 2002. He will send a letter when the exact date, time and location of this meeting is confirmed. Ms. Watson reported to the board as to a project which she is working on concerning the laundry facilities in the Hillcrest Towers building. This laundry is not being cared for properly by the current owner, AAA Appliances. She has spoke to a gentleman who has a laundry on 15th Street by the Dollar General. He has been in business for years. He has a crew who specifically works on machines and a policy for returning money. All these are what is needed for the Hillcrest Towers laundry. Ms. Watson will be meeting with this gentleman, Dial Smith, to get more information. She will get back to Mr. Wilson after this meeting to discuss possible changes. • • PAGE 2 Ms. Richardson read a news paper article which was a letter to the editor from a current tenant of Hillcrest Towers. This letter talked of planting trees and need for funding to upgrade for possible future tenants to be interested to live here. Ms. Richardson conveyed to the board that we should commit to some of these things. Mr. Wilson stated that the letter referred to the funding that is needed for the COA, which has lost a lot of its funding. Our funding is from HUD and we cannot accept any donations. Mr. Garton expressed concern relayed to him as to the Northwest Clean Up Project. Hillcrest Towers is located between Dickson Street and the new library. Local residents and groups are concerned about the condition of the Hillcrest Towers building. The building looks like its crying chemicals. Let me work on trying to find out what can be done, there is a lot of dollars being spent on the new library and the Dickson street project, we need to commit to something. Mr. Wilson explained to the board that this building was built under bad weather conditions which is why the mortar is coming out between the bricks. This has been a problem for years. We have had several chemical engineers try their technique to remove it, to no avail. Sand blasting will ruin the bricks. The only other alternative would be to paint this whole building. This would take a lot of money and it would be hard, due the height of this building, to find someone to do this. We have had experience in painting the wall located at the hack of this building, but the mortar bleeds back trough. Therefore we have planted large bushes to cover it. We would be open to any suggestions. Ms. Watson announced to the Board and the Fayetteville Housing Authority staff that Stacy Bowen with COA is being transferred to the Springdale COA and that Mardi Russell will be taking her position. After a brief discussion, the September Financial Statement was approved by motion, seconded, and carried unanimously. Mr. Wilson described the two reports that he fills out at the end of our fiscal year for Public Housing - PHAS (Public Housing Management Assessment Program) and for Section 8 Rental Assistance - SEMAP (Section 8 Management Assessment Program). These reports will reflect the vacancy and unit turnaround days and the funds spent. Public Housing turnaround was at 40 percent. Ms. Richardson commented that this community is greatly transient. Which is the reason for the 40 percent_turnaround - vacancies in Public Housing. • RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHAS) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/02. Resolution No. 679 was approved by motion, seconded, and carried unanimously. PAGE 3 RESOLUTION AUTHORIZING THE SUBMISSION OF SECTION 8 MANAGEMENT • ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/02. Resolution No. 680 was approved by motion, seconded, and carried unanimously. • • Mr. Wilson acknowledged that Ms. Emily Williams was reserved an opening on the agenda, as she requested. Since she is not present, we will have to let her tell us when she wants another time. There being no further business, the meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: alt(u/Er /GM/14:9-2'1j AIRPERSON • • • RESOLUTION NO. 680 RESOLUTION AUTHORIZING THE SUBMISSION OF SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/02 WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority is required to review the Annual SEMAP Certification and authorize the submission of the SEMAP Certification and WHEREAS, the Board of Commissioners of the Fayetteville Housing Authority did review the attached SEMAP Certification for Fiscal Year Ending 9/30/02 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Executive Director of the Housing Authority is authorized to execute the attached SEMAP Certification for Fiscal Year ending 9/30/02. PASSED AND APPROVED THIS Ase KAY OF avid 2002 ATTEST: SECRETARY THE HOUSING AUTHORITY OF THE CITY F FAYETTEVILLE. ARiKANSA CHAIRPERSON Section 8 Management Assessment Program (SEMAP) Certification U.S. Department of Housing OMB Approval No. 2577-0215 (exp. 8/31/2003) and Urban Development Office of Public and Indian Housing c reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions, thing existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number. This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant -based assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the information collected does not lend itself to confidentiality. Instructions PHA Name Fayetteville Housing Authority Respond to this certification form using the PHA's actual data for the fiscal year just ended For PHA FY Ending (mm/dd/yyyy) 09/30/02 Submission Date (mm/dd/yyyy) 10/1/02 Check here if the PHA expends less than $300,000 a year in Federal awards Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still complete the certification for these indicators. Performance Indicators 1. Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a)) (a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list. PHA Response Yes X No (b) The PHA's qualify control samples of applicants reaching the top of the wailing list and of admissions show that at least 98% of the families in the samples were selected from the waiting list for admission in accordance with the PHA's policies and met the selection criteria that determined their places on the waiting list and their order of selection. PHA Response Yes g No n _ 2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(0(7) and 982.507) (a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract •anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services, maintenance or utilities provided by the owners. PHA Response Yes pri No (b) The PHA's quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one): PHA Response g At least 98% of units sampled 80 to 97% of units sampled u Less than 80% of units sampled Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516) The PHA's quality contro sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verification of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for the unit leased in determining the gross rent for (check one): PHA Response At least 90% of files sampled 80 to 89% of files sampled u Less than 80% of files sampled Utility Allowance Schedu e. (24 CFR 982.517) The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised. PHA Response Yes X No HQS Quality Control Inspect ons. (24 CFR 982.405(b)) A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), fo quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HOS inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors. PHA Response Yes I x 1 No 6. HQS Enforcement, (24 CFR 982 404) The PHA's quality control sample of case files with filed HOS inspections shows that, for all cases sampled, any cited life-threatening HOS deficiencies were corrected within 24 hours from the inspect'on and, all other cited HOS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA -approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations for (check one): PHA Response At least 98% of cases sampled Lass than 98% of cases sampled X Previous edition is obsolete form HUD -52648 (8/2000) Page 1 of 4 ref. 24 CFR Part 985 • 7. Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)). Applies only to PHAs with jurisdiction in metropolitan FMR areas. Check here if not applicable I� •(a) The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage owner participation. l''� PHA Response Yes Fri No (b) The PHA has documenta ion that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty and minority concentration. PHA Response Yes }( No (c) The PHA has prepared maps that show various a eas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps and related information when briefing voucher holders. PHA Response Yes X No (d) The PHA's information packe for voucher holde s contains either a list of owners who are willing to lease, or properties available for lease, under the voucher program, or a lis of o her organizations that will help families find units and the list includes properties or organizations that operate outside areas of poverty or minority concentration. PHA Response Yes X No (e) The PHA's information packe includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and telephone number of a portability contact person at each. PHA Response Yes I X 1 No (f) The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, where such difficulties were ound, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval when necessary. PHA Response Yes x No Payment Standards. The PHA has adopted cur ent payment standards for the voucher program by unit size for each FMR area in the PHA urisdiction and, if applicable, for each PHA -designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503) PHA Response Yes X No Enter current FMRs and payment standards (PS) 0 -BR FMR 1 -BR FMR _ 2 -BR FMR 3 -BR FMR 4 -BR FMR • PS $329 Ps _$415. Ps _ $.5j5_-_ Ps $736__ Ps $761. If the PHA has Jurisdiction In more than one FMR area, and/or If the PHA has established separate payment standards for a PHA -designated part of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area. Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.516) PHA Response Yes X No 10. Correct Tenant Rent Calculations The PHA correct y calculates tenant rent in the rental certificate program and the family rent to owner in the rental voucher program. (24 CFR 982, Subpart K) PHA Response Yes X No 11. Precontract HOS Inspections Each newly leased unit passed HOS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR 982.305) PHA Response Yes X No 12. Annual HOS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR 982.405(a)) PHA Response Yes I K I No 13. Lease -Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year. PHA Response Yes X No 14a. Family Self -Sufficiency Enrollment. The PHA has enrolled families in FSS as required. (24 CFR 984.105) Applies only to PHAs required to administer an FSS program. • Check here If not applicable PHA Response a. Number of mandatory FSS s ots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project -based contract terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of families that successfully completed their contracts on or after 10/21/1998.) X or, Number of mandatory FSS slots under HUD -approved exception Previous edition is obsolete Page 2 of 4 form HUD -52648 (8/2000) ref. 24 CFR Part 985 • b. Number of FSS families currently enrolled c. Portability: 0 you are the Initial PHA, enter the number of families currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA Percent of FSS slots filled (b + c divided by a) 14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305) Applies only to PHAs required to administer an FSS program. Check here If not applicable n PHA Response Yes No Portability: If you are the Initial PHA, enter the number of families with FSS escrow accounts currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA Deconcentration Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FMR areas). The PHA Is submitting with this certification data which show that: (1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in low poverty census tracts al the end of the last PHA FY; (2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last PHA FY is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last PHA FY; (3) or The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area over the last two PHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last PHA FY. PHA Response Yes No X If yes, attach completed deconcentratlon bonus Indicator addendum. I hereby certify that, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate for the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts doubt on the PHA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations. ilkIng: HUD will pmseade false claims and statements. Conviction may result in criminal and/or dvil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) live Director, signature irperson, Boar of Co loner , ignature Sd-tYI.— Date (mm/dd/yyyy) % (mm/dd/yyyy) d/f �++7/ /,ST�/r4 The PHA may Include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. • Previous edition Is obsolete form HUD -52648 (8/2000) Page 3 of 4 ref. 24 CFR Part 985 f • • • RESOLUTION NO. 679 RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHAS) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/02 WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority is required to review the Annual PHAS Certification and authorize the submission of the PHAS Certification and WHEREAS, the Board of Commissioners of the Fayetteville Housing Authority did review the attached PHAS Certification for Fiscal Year Ending 9/30/02 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Executive Director of the Housing Authority is authorized to execute the attached PHAS Certification for Fiscal Year ending 9/30/02. PASSED AND APPROVED THIS /DAY OF s.6605 2002. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTEST: SES Inallan CHAIRPERSON Public Housing Assessment U.S. Department of Housing OMB No. 2535-0106 System (PHAS) Management and Urban Development (exp.09/01/2002) "'Operations Certification Real Estate Assessment Center Public reporting burden for this collection of information is estimated to average 1.8 hours per response, induding the lime for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not celled this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management performance of public housing agencies (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification form HUD -50072 and electronically submit it to HUD. II a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the library or another local govemment entity that has Internet access. In the event local resources are not available. a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS certification. The information is used by HUD as a component of PHAS to assess all major areas of PHA's managemen operations, designate PHAS as troubled and PHAs troubled with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs Troubled with respect to the program lor assistance from the Capital Fund under Section 9, and report annually to Congress on the status of Uou led PHAS and PHAs Doubled with respect to the program for assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statutory requirements of the 1990 Act. The information collected does not lend itself to confidentiality. Instmctions: A PHNAME's electronic responses to this certification must be the PHNAME's actual data: e.g., prior to ny adjustments to the indicators. Round percentages to the nearest Iwo decimal points. PHA/AME Name For FY Ending Fayetteville Housing Authority 9/30/02 Submission Date Project name(s) if AME AR 097001 & 002 The management functions lor the following sub -indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter sub-iidicator numbers or N/A): Sub -Indicator #1: Vacant Unit Turnaround Time V12400 Total number of turnaround days. 10.715 V12500 Total number of vacancy days exempted for Capital Fund. 0 V12600 Total number of vacancy days exempted for other reasons. 0 V12700 Total number of vacant units tumed around and lease in effect in the PHA's immediate past fiscal year. 105 V12800 Average number of calendar days units were in down lime. 0 V12900 Average number of calendar days units were in make ready time. CF10400 15.92 V13000 Average number of calendar days units were in lease up time. 6.39 V13100 Average unit turnaround days. [READ ONLY] [READ ONLY] Sub -Indicator #2: Capital Fund CF10000 Do you have any open Capital Fund programs (e.g., CIAP, CGP, Hope VI, LBPRA, VRP) (Y/N)? Open = any program that does not have a pre -audit end date or that received a pre -audit end dale during the fiscal year being assessed. Component #1 and #2 (please circle yes or no) Yes No Component #1: Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old CF10050 Total end dale funds authorized over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit during the fiscal year being assessed. $ 0 CF10100 Total funds expended over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit end date during the fiscal year being assessed. 0 $ CF10200 Unexpended funds to be recaptured. $ 0 CF10300 Unexpended funds approved by HUD over 3 FFYs old. $ 0 CF10400 Unexpended funds with time extensions due to reasons outside of PHA control. $ 0 CF10500 Adjusted total unexpended funds. $ [READ ONLY] Component #2: Previous editions are obsolete Timeliness of Fund Obligation Page 1of5 form HUD -50072 (4/2000) ref. Handbook 7460.5 • Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No 2535-0106 (exp.09/01/2002) CF11100 Total funds authorized for grants older than 2 FFYs old. 11 / 16 / 2001 (mm/dd/yyyy) $ 0 CF11200 Total funds obligated over 2 FFYs old. CF11900 $ 0 CF11300 Unobligated funds approved The number of findings related to contract administration That the PHA is in the by HUD over 2 FFYs old. 0 $ 0 CF11400 Unobligated funds with time extensions due to reasons outside of PHA control. $ r' 0 $ 0 CF11500 Adjusted total unobligated funds. $ [READ ONLY] Component #3: Adequacy of Contract Administration CF11700 The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract administration (include A-133 Audit). 11 / 16 / 2001 (mm/dd/yyyy) CF11800 The number of findings related to contract administration. 0 CF11900 The number of findings related to contract administration that have been corrected by the PHA. 0 CF12000 The number of findings related to contract administration That the PHA is in the process of correcting. 0 Component #4: Quality of the Physical Work CF12200 The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of Physical work. 11 / 16 / 2001 (mm/dd/yyyy) CF12300 The number of findings related to the quality of physical work. 0 CF12400 The number of findings related to the quality of physical work that have been corrected by the PHA. 0 CF12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting. 0 Component #5: Adequacy of Budget Controls CF12700 Total amount of Capital Funds expended during the PHA fiscal year being assessed. Total number of emergency work orders completed / abated within 24 hours. $ 439 CF12800 The amount of Capital Funds expended on approved work items not subject to budget revisions during the PHA fiscal year being assessed. [READ ONLY] pyo ,092.4 $ 439,092 .4 ) CF12900 The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA fiscal year being assessed. $ 0 CF13000 The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during the PHA fiscal year being assessed. $ r' 0 Component #1: Emergency Work Orders Sub -Indicator #3: Work Orders W10000 Total number of emergency work orders. 58 W10100 Total number of emergency work orders completed / abated within 24 hours. 58 W10200 Percentage of emergency work orders completed / abated within 24 hours. [READ ONLY] pyo Component #2: Non -Emergency Work Orders W10500 Total number of non -emergency work orders. 1,298 W10600 Total number of calendar days it took to complete non -emergency work orders. 1 .866 W10700 Average number of days PHA has reduced the time it takes to complete non -emergency work orders over the past three years. 1.44 W10800 Average completion days. [READ ONLY] Sub -Indicator #4: Annual Inspection of Dwelling Units and Systems �revious editions are obsolete Page 2 of 5 form HUD -50072 (4/2000) ref. Handbook 7460.5 7 7 Public Housing Assessment System (PHAS) Management Operations Certification •Component #1: Annual Inspect on of Dwelling Units U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No 2535-0106 (exp.09/01/2002) A10000 The total number of ACC units. 252 A10100 The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing the lease. 0 A10200 Vacant units exempted for Capital Fund. 0 A10300 Vacant units exempted for other reasons. 0 A10400 Total number of units inspected using the Uniform Physical Condition Standards (UPCS). 0 7 57 A10550 Total number of units inspected that did not require repairs. 25 2 A10600 The number of units where necessary repairs were completed to comply with UPCS either during the inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's Capital Fund program. 0 A10700 Adjusted units available. [READ ONLY] A10800 Percent of units inspected by PHA. [READ ONLY]% Com anent #2: Annual Inspection of Systems including Common Areas and Non -Dwelling Space A11100 Total number of sites. 4 A11200 Total number of sites exempted from the inspection of systems. 0 (mmldd/yyyy) A11300 The total number of sites where all systems were inspected in accordance with the OPCS. 4 A11400 Total number of buildings. 52 A11500 Total number of buildings exempted from the inspection of systems. 0 A11600 The total number of buildings where all systems were inspected in accordance with the UPCS. 52 A11700 The number of buildings and sites where necessary repairs were completed to comply with the Uniform Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next years Capital Funds program. 0 1 A11800 Percentage of sites inspected. [READ ONLY]% A11900 Percentage of buildings inspected. [READ ONLY)% • Sub -Indicator #5: Security Component#1: Tracking and Reporting Crime -Related Problems S10000 The date that the Board adopted current policies to track crime and crime -related problems.9 /23 / 1998 (mmldd/yyyy) S10100 The date that the PHA implemented the current procedures to track crime and crime-relatedaytf998 (mmldd/yyyy) S10200 The date that the PHA implemented a current cooperative system for tracking and reporting crime to local police authorities. 9 / 23 / (mrnldd/yyyy) 1998 S10300 The number of crimes that the PHA can document it reported to local police authorities. 5 S10400 Percentage of developments where PHA can document it tracks crime and crime -related problems. 100 0/0 Component#2: Screening of Applicants S10500 The date the Board adopted current screening policies that reflect the One -Strike criteria. 9 / 23 / 1998 23 (mmldd/yyyy) S10600 The date the PHA implemented current screening procedures that reflect the One -Strike cri1083 /1 9 98 (mmldd/yyyy) S10700 PHA can document that current screening procedures result in successfully denying admission to applicants who meet the One -Strike criteria. (please circle yes or no) Yes No S10800 The total number of applicants denied who met the One -Strike criteria. 1 n Component#3: Lease Enforcement S10900 The date the Board adopted current eviction procedures that reflect the One -Strike criteria. 9 / 23 / 1998 (mm/dd/yyyy) Previous editions are obsolete Page 3 of 5 form HUD -50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp.09/01/2002) •Drug Prevention and/or Crime Reduction Program Goals S11350 S11000 The date the PHA implemented current eviction procedures that reflect the One -Strike criteria / 23 / 199E (mm/ddlyyyy) The number of non HUD -funded drug prevention and/or crime reduction programs that the PHA requests to be assessed. S11100 PHA can document that current eviction screening procedures resulted in the eviction of residents who meet the One -Strike criteria. (please circle yes or no) Yes No S11200 The total number of evictions as a result of the One -Strike criteria. 6 •Drug Prevention and/or Crime Reduction Program Goals S11350 The number of HUD -funded drug prevention and/or crime reduction programs. 0 S11450 The number of non HUD -funded drug prevention and/or crime reduction programs that the PHA requests to be assessed. 0 S11550 The number of documented program goals that are related to drug prevention and/ or crime reduction. 0 S11600 The number of goals the PHA can document it met under the implementation plan(s) for any and all of these programs. 0 S11700 Percentage of goals that the PHA can document it mel under implementation plan(s) for any and all of these programs. • 0 'i [READ ONLY)% Sub -Indicator #6: Economic Self -Sufficiency E10000 The number of HUD -funded economic self-sufficiency programs. 0 E10100 The number of non HUD -funded economic self-sufficiency programs that the PHA requests to be assessed. 0 E10200 The number of documented program goals that are related to economic self-sufficiency. 0 E10300 The number of goals the PHA can document it met under the implementation plan(s) for any and all of these programs. 0 ) E10400 Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of these programs. (READ ONLY]% Adjustments for Physical Condition andlor Neighborhood Environment Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for Project No. Project Name Site Common Areas Building Exteriors ❑ 0 0 o 0 ■ Please attach additional sheets as necessary for additional projects. • I certify that, as of the submission date, the above sub -indicators, under Public Housing Assessment System indicator #3 Management Operations are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with Previous editions are obsolete Page 4 of 5 form HUD -50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment U.S. Department of Housing System (PHAS) Management and Urban Development Operations Certification Real Estate Assessment Center "'Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatory. OMB No. 2535-0106 (exp.09/01/2002) A Board Resolution approving this certification is required. I further certify that Board Resolution number certification was passed on (mm/ddlyyyyy) approving this Executive Director (signature) X/_Zarretn ? ' Dale (mm/ddlyyyy) • • Previous editions are obsolete Page 5 of 5 form HUD -50072 (4/2000) ref. Handbook 7460.5 • • • RESOLUTION NO. 679 RESOLUTION AUTHORIZING THE SUBMISSION OF PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHAS) CERTIFICATION FOR FISCAL YEAR ENDING 9/30/02 WHEREAS, The Board of Commissioners of the Fayetteville Housing Authority is required to review the Annual PHAS Certification and authorize the submission of the PHAS Certification and WHEREAS, the Board of Commissioners of the Fayetteville Housing Authority did review the attached PHAS Certification for Fiscal Year Ending 9/30/02 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE FAYETTEVILLE HOUSING AUTHORITY: That the Executive Director of the Housing Authority is authorized to execute the attached PHAS Certification for Fiscal Year ending 9/30/02. • PASSED AND APPROVED THIS //-DAY OF dige7 2002. • ATTEST: SRY THE HOUSING AUTHORITY OF THE CITY OF FAYYETTEVILLE, ARKANSAS ttziL2 _„' V CHAIRPERSON • Public Housing Assessment U.S. Department of Housing OMB No. 2535-0106 System (PHAS) Management and Urban Development (exp.09/012002) Operations Certification Real Estate Assessment Center Public reporting burden for this collection of information is estimated to average 1.8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect This information, and you are not required to complete this form, unless 11 displays a currently valid OMB control number. This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management performance of public housing agencies (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification form HUD -50072 and electronically submit it to HUD. II a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the library or another local government entity that has Internet access. In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS certification. The Informalion is used by HUD as a component of PHAS to assess all major areas of PHA's managemen operations, designate PHAs as troubled and PHAs Doubled with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs Doubled with respect to the program for assistance from the Capital Fund under Section 9, and report annually to Congress on the status of trou led PHAs and PHAs troubled with respect to the program tor assistance from the Capital Fund under Section 9. This information is required for HUD m lulftll statutory requirements of the 1990 Act. The information collected does not tend itself to confidentiality. Instructions: A PHAIAME's electronic responses to this codification muss be the PHA/AME's actual data; e.g., prior to ny adjustments to the indicalors. Round percentages to the nearest two decimal points. PHAIAME Name Fayetteville Housing Authority Project name(s) if AME AR 097001 & 002 For FY Ending 9/30/02 Submission Date The management functions for the following sub -indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter subindicator numbers or WA): Sub -Indicator #1: Vacant Unit Turnaround Time V12400 Total number of turnaround days. over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit fiscal year being assessed. 10.715 ' V12500 Total number of vacancy days exempted for Capital Fund. 0 $ 0 V12600 Total number of vacancy days exempted for other reasons. CF10300 0 V12700 Total number of vacant units turned around and lease in effect in the PHA's immediate past fiscal year. 105 V12800 Average number of calendar days units were in down time. funds with time extensions due to reasons outside of PHA control. 0 $ 0 CF10500 VI2900 Average number of calendar days units were in make ready time. $ [READ ONLY] 15.92 V13000 Average number of calendar days units were in lease up time. 6.39 V13100 Average unit turnaround days. [READ ONLY] Sub -Indicator #2: Capital Fund CF10000 Do you have any open Capital Fund programs (e.g., CIAP, CGP, Hope VI, LBPRA, VRP) (Y/N)7 Open = any program that does not have a pre -audit end dale or that received a pre-audil end date during the fiscal year being assessed. Component #1 and #2 (please circle yes or no) Yes No • deral Fiscal Years (FFYs) Old CF10050 . Total funds authorized end date during the over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit fiscal year being assessed. $ 0 CF10100 Total funds expended over 3 FFYs old that do not have a pre -audit end date or that received a pre -audit end date during the fiscal year being assessed. 0 $ CF10200 Unexpended funds to be recaptured. $ 0 CF10300 Unexpended funds approved by HUD over 3 FFYs old. $ 0 CF10400 Unexpended funds with time extensions due to reasons outside of PHA control. $ 0 CF10500 Adjusted total unexpended funds. $ [READ ONLY] Component #2: Timeliness of Fund Obligation 410 revious editions are obsolete Page 1 of 5 form HUD -50072 (4/2000) rel. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp.09/01/2002) liCF11100 Total funds authorized for grants older than 2 FFYs old. $ n CF11200 Total funds obligated over 2 FFYs old. $ 0 CF11300 Unobligated funds approved by HUD over 2 FFYs old. 0 $ 0 CF11400 Unobligated funds with time extensions due to reasons outside of PHA control. 0 $ 0 CF11500 Adjusted total unobligated funds. $ [READ ONLY[ 0 •Adequacy of Conbact Administration CF11700 The dale of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract administration (include A-133 Audit). 11 / 16 / 2001 (mm/ddlyyyy) CF11800 The number of findings related to contract administration. 0 CF11900 The number of findings related to contract administration that have been corrected by the PHA. 0 CF12000 The number of findings related to contract administration that the PHA is in the process of correcting. 0 •Oualily of the Physical Work CF12200 The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of physical work. 11 / 16 / 2001 (mrn/dd/yyyy) CF12300 CF12800 The amount of Capital Funds expended on approved work items not subject to budge) revisions during the PHA fiscal year being assessed. The number of findings related to the quality of physical work. , 2092 .4 0 CF12400 The number of findings related to the quality of physical work that have been corrected by the PHA. 0 CF12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting. 0 omoonent 5: Adequacy of Bud el Controls CF12700 Total amount of Capital Funds expended during the PHA fiscal year being assessed. $ 7439 092.4 CF12800 The amount of Capital Funds expended on approved work items not subject to budge) revisions during the PHA fiscal year being assessed. W10200 $ 439 , 2092 .4 CF12900 The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA fiscal year being assessed. 1 .44 $ 0 completion days. CF13000 The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during the PHA fiscal year being assessed. $ 0 Sub -Indicator #3: Work Orders 1: Emergency Work Orders W10000 Total number of emergency work orders. 58 W10100 Total number of emergency work orders completed / abated within 24 hours. 58 W10200 Percentage of emergency work orders completed / abated within 24 hours. [READ ONLY] omponent #2: Non-Ememency Work Orders W10500 Total number of non -emergency work orders. 1.298 W10600 Total number of calendar days it took to complete non -emergency work orders. 1 .866 W10700 Average number of days PHA has reduced the time it lakes to complete non -emergency work orders over the past three years. 1 .44 W10800 Average completion days. [READ ONLY] Sub -Indicator #4: Annual Inspection of Dwelling Units and Systems previous editions are obsolete Page 2 of 5 form HUD -50072 (4/2000) ref. Handbook 7460.5 7 7 Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp.0910112002) -component %r1: Hllllual III pebeull VI 'intuiting Vu„a A10000 The total number of ACC units. 252 M0100 The sum of units exempted where the PHA made Iwo documented attempts to inspect and is enforcing the tease. 0 A10200 Vacant units exempted for Capital Fund. 0 A10300 Vacant units exempted for other reasons. n A10400 Total number of units inspected using the Uniform Physical Condition Standards (UPCS). 2 52 A10550 Total number of units inspected that did not require repairs. 252 A10600 The number of units where necessary repairs were completed to comply with UPCS either during the inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next years Capital Fund program. 0 A10700 Adjusted units available. [READ ONLY] 52 A10800 Percent of units inspected by PHA. [READ ONLY]% ' Al1800 Percentage of sites inspected. [READ ONLY]% _ WIIIpUIlU111 NZ. nil wag n lapaulvnUI vrvw.1.ar............y ..................___.._..___.. __. v , A11100 Total number of sites. 4 current A11200 Total number of sites exempted from the inspection of systems. 0 (mm/dd/yyyy) A11300 The total number of sites where all systems were inspected in accordance with the UPCS. 4 (mmldd/yyyy) A11400 Total number of buildings. 52 9 / 23 / 1998 (mmldd/yyyy) A11500 Total number of buildings exempted from the inspection of systems. 0 5 A11600 The total number of buildings where all systems were inspected in accordance with the UPCS. 52 A11700 The number of buildings and sites where necessary repairs were completed to comply with the Uniform Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's Capital Funds program. 0 ' Al1800 Percentage of sites inspected. [READ ONLY]% A11900 Percentage of buildings inspected. [READ ONLY]% Sub -Indicator #5: Security bong/menet 1. uabmuy al u nupv..a,y'11”II.........................._ S10000 The dale that the Board adopted current policies to track crime and crime -related problems.9/ 23 / 1998 (mm/dd/yyyy) The dale the PHA implemented current screening procedures that reflect the One -Strike crif0123 S10100 The date that the PHA implemented the current procedures to track crime and crime-relateclAt 11):$11998 S10700 (mmldd/yyyy) S10200 The date that the PHA implemented a current cooperative system for tracking and reporting crime to local police authorities. S10800 9 / 23 / 1998 (mmldd/yyyy) S10300 The number of crimes that the PHA can document it reported to local police authorities. 5 S10400 Percentage of developments where PHA can document it tracks crime and crime -related problems. 100 To 1NIIIpUI laI IIeG. ou acun I9 vI nppnwu,a S10500 The date the Board adopted current screening policies that reflect the One -Strike criteria. 9 / 23 / 1998 (mmldd/yyyy) S10600 The dale the PHA implemented current screening procedures that reflect the One -Strike crif0123 / 1998 (mmldd/yyyy) S10700 PHA can document that current screening procedures result in successfully denying admission to applicants who meet the One -Strike criteria. (please circle yes or no) a No S10800 The total number of applicants denied who met the One -Strike criteria. 1n Component#3: Lease Enforcement The date the Board adopted current eviction procedures that reflect the One -Strike criteria.9 / 23 / 1998 S10900 (mmlddlyyyy) • Previous editions are obsolete Page 3 of 5 form HUD -50072 (412000) ref. Handbook 7460.5 Public Housing Assessment U.S. Department of Housing System (PHAS) Management and Urban Development operations Certification Real Estate Assessment Center S11000 The date the PHA implemented current eviction procedures that reflect the One -Strike criteria)/ 23 / 199E PHA can document That current eviction screening procedures resulted in the eviction of residents who S11100 meet the One -Strike criteria. (please circle yes or no) S11200 The total number of evictions as a result of the One -Strike criteria. OMB No. 2535-0106 (exp.09/0112002) (mm/ddlyyyy) Yes/ No • 6 uomponenra4: urug neveuuun auw�i ..�„�,_ ,._���, � �y� ••------._ Si 1350 The number of HUD -funded drug prevention and/or crime reduction programs. 0 S11450 The number of non HUD -funded drug prevention and/or crime reduction programs that the PHA requests to be assessed. 0 S11550 The number of documented program goals That are related to drug prevention and/ or crime reduction. 0 S11600 The number of goals the PHA can document it mel under the implementation plan(s) for any and all of these programs. ' S11700 Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of these programs. 0 [READ ONLY]% 'Percentage E10400 of goals that the PHA can document it met under implementation plan(s) for any and all of these programs. Sub -Indicator 46: Economic Self -Sufficiency Adjustments for Physical Condition andlor Neighborhood Environment Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for a project. (f.neuc all mm apply) E 10000 The number of HUD -funded economic self-sufficiency programs. 0 E10100 The number of non HUD -funded economic self-sufficiency programs That the PHA requests to be assessed. Building Exteriors E10200 The number of documented program goals that are related to economic self-sufficiency. 0 E10300 The number of goals the PHA these programs. can document it mel under the implementation plan(s) for any and all of 0 'Percentage E10400 of goals that the PHA can document it met under implementation plan(s) for any and all of these programs. [READ ONLY)% Adjustments for Physical Condition andlor Neighborhood Environment Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for a project. (f.neuc all mm apply) Project No. Projept Name Site Common Areas Building Exteriors ❑ ❑ 0 ❑ 0 ❑ Please attach additional sheets as necessary for additional projects. I certify that, as of the submission date, the above sub -indicators, under Public Housing Assessment System indicator 43 Management Operations are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient .performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with Previous editions are obsolete Page 4 of 5 form HUD -50072 (412000) ref. Handbook 7460.5 • Public Housing Assessment U.S. Department of Housing OMB No. 2535-0106 System (PHAS) Management and Urban Development (exp.09/01/2002) Operations Certification Real Estate Assessment Center •ederal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatory. A Board Resolution approving this certification is re ired. ) further certify That Board Resolution number 4 r approving this certification was passed on (mMdd/yyyyy) ICI" -- [Executive Direct (signature) X a • Dale (mm/dd/yyyy) Previous editions are obsolete Page 5 of 5 form HUD -50072 (4/2000) rel Handbook 7460.5